HomeMy WebLinkAboutAGENDA REPORT 2004 1020 CC REG ITEM 10DITEM- 10' -D.
CITY OF MOORPARK, CALIFORNIA
City Council Meeting
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Agenda Report
To: The Honorable City Council
From: Kenneth C. Gilbert, Director of Public Works
Date: October 7, 2004 (Council Meeting 10- 20 -04)
Subject: Notice of Completion for the Spring Road Parkway Tree
Replacement Project [Project 80541
BACKGROUND
• In December of 2003, the City Council approved Project 8054
for the removal of six (6) large eucalyptus trees on the west
side of Spring Road south of Peach Hill Road and the
installation of twenty -four (24) new tree wells between Peach
Hill Road and Christian Barrett Drive.
• In May of 2004, the City Council approved the plans for the
project and authorized staff to advertise for receipt of
bids. The approved plans for the project call for the
installation of twenty -four (24) new tree wells along this
street segment.
• In response to concerns raised by the City Council the plans
were revised to call for the planting of Brisbane trees
instead of the Crape Myrtles initially proposed.
• On July 7, 2004, a contract for the construction of the
project was awarded to M &R Landscaping, Inc.
DISCUSSION
A. Project Description
A diagram generally showing the location of the new tree
wells is attached as Exhibit 1. The general scope of the
project is summarized as follows:
1) removal of the six (6) existing eucalyptus trees;
2) removal and replacement of sidewalk, curb and gutter
damaged by the eucalyptus trees;
3) removal of sidewalk and installation of twenty -four (24)
new tree wells with tree grates; and
Spring Tree Wells_cmp_0410
Spring Road Parkway Tree Replacement
October 20, 2004
Page 2
4) installation of an irrigation system to each tree well,
fed by the water supply at Monte Vista Nature Park [Note:
the water used by the parkway trees will be charged to
the Citywide Landscape Maintenance District].
B. Changes
1. Quantity Adjustments: As is typical with public works
construction projects, the actual quantities required for
the job differed from the engineer's estimate. This
project required slightly less quantities of certain bid
items resulting in the final cost being only $2.57 less
than the bid amount.
2. Change orders: The were no change Orders required for
the project.
C. Inspection
Project Administration and Inspection was managed by the
Public Works Supervisor. Total project inspection costs are
estimated to be as follows:
Element
_ Amount ($)
Salaries
2,000.00
Soils testing
1,000.00
Total
...... ....... .........................................................
3,000.00
---.-_-....................................................................................._...----... ........................... - -..
D. Fiscal Impact
1. Construction Cost Summary: The total final contract
construction cost is as follows:
...........
Dement Amount ($)
3id Amount 65,857.00
'hange Orders -
:)uantity Adjustments (2.57
Total 65,854.43
....... ......... _..... .._ ........ . - - -. - ....... -- _.
2. Total Project Cost: The total final project cost is
summarized as follows:
Element
Amount ($)
Design
1,903
Construction
65,854
Inspection '
3.000
Total
70,757
* Note: Both design and inspection services for this project were
provided by City staff.
Spring Tree Wells_cmp_0410
Spring Road Parkway Tree Replacement
October 20, 2004
Page 3
3. FY 04105 Budget: The current status of the project budget
;p Phnwn aq fn11nws-
All surplus appropriations will be returned to funding
sources at the end of the fiscal year.
E. Final Inspection and Acceptance
The City has completed a final inspection of the project and
has found the work to be acceptable. At this time it would
be appropriate for the City Council to accept the project as
complete and direct the City Clerk to record the Notice of
Completion to start the final lien period. Absent the
receipt of any Stop Notices from subcontractors or
suppliers, the ten percent retention will be released
thirty -five (35) days after the date of the recordation of
that notice.
STAFF RECOMMENDATION
Accept the work as complete.
Attachments:
Exhibit 1: Map
Spring Tree Wells_cmp_0410
Total Project
Less FY 03/04
Description
Bud et
Expenses ($)
Sur lus
2150: Trees and Landscaping
9601: Design, Etc
1,000
952
48
9640: Construction
39,514
32,927
6,587
9650: Inspection
1,000
1,500
(500)
Sub -Total
41,514
35,379
6,135
2605: Gas Tax
9601: Design, Etc
1,000
952
48
9640: Construction
39,514
32,927
6,587
9650: Inspection
1,000
1,500
(500)
Sub -Total
41,514
35,379
6,135
Total
83,028
70,758
12,270
All surplus appropriations will be returned to funding
sources at the end of the fiscal year.
E. Final Inspection and Acceptance
The City has completed a final inspection of the project and
has found the work to be acceptable. At this time it would
be appropriate for the City Council to accept the project as
complete and direct the City Clerk to record the Notice of
Completion to start the final lien period. Absent the
receipt of any Stop Notices from subcontractors or
suppliers, the ten percent retention will be released
thirty -five (35) days after the date of the recordation of
that notice.
STAFF RECOMMENDATION
Accept the work as complete.
Attachments:
Exhibit 1: Map
Spring Tree Wells_cmp_0410
Exhibit 1: Map
all
Project Limits
PEPS ti
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Christian
Barrett
Drive
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