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HomeMy WebLinkAboutAGENDA REPORT 2004 1103 CC REG ITEM 09CTO: FROM: DATE: Moorpark City Council AGENDA REPORT The Honorable City Council John Brand, Senior Management ME 9 1b C 0 CITY OF MOORPARK, CALIFORNIA City Council Meeting of /170.1 -'410 h ACTION: 6L x2,L�i r-- BY: 0�, G'S" b Analyst October 26, 2004 (CC meeting of November 3, 2004) SUBJECT: Consider Procurement of Two Transit Buses SUMMARY The City Council is being asked to authorize staff to proceed with the purchase of two new buses. An appropriation of $400,000 ($200,000 per bus) was included in the City of Moorpark's Fiscal Year 2004 -2005 Public Transit budget. Consistent with the City's last bus purchase in 2001, it is recommended that the City use a state bus procurement contract and its specifications for the Moorpark Transit fixed route system buses, and that the City hire an inspector to monitor the manufacturing process. The total proposed procurement of $400,000 includes estimated inspection costs. The source of the funding is an 80% FTA (Federal Transit Administration) §5307 grant for $320,000 and 20% ($80,000) local match from the City's TDA (Transportation Development Act) funds. BACKGROUND Moorpark City Transit currently operates two fixed routes Monday through Friday. Route one bus operates from 6:00 a.m. to 5:30 p.m., and Route 2 operates from 6:40 a.m. to 6:10 p.m. Together, the two routes provide twenty -three operational service hours (revenue hours) per day. The City transit fleet currently consists of two 2002 MST II buses, one 1998 Blue Bird model bus, and CUSA provides one 1997 Diamond cutaway bus for backup. Three buses are used each day to operate the system; a relief driver provides breaks using the third bus. Upon the City's budget appropriation for the buses in June, staff submitted the procurement of the two buses for funding approval. The approval process began with the City, then went through VCTC where it was included in the Program of Projects (POP) that was adopted in August. Following that, approvals from SCAG (Southern California Associated Governments) and Caltrans were Bus procurement 2004 i � %� Y� �✓ �. Clean Diesel Buses CC Meeting of November 3, 2004 > Page 2 obtained, placing Moorpark's buses in the regional Transportation Improvement Plan (TIP). Finally, on October 4, 2004, the FTA approved the TIP, and with it, the City of Moorpark's projects to use a FTA grant to purchase two new buses. With this approval, the City has "pre -award authority" and $320,000 (80 %) for the buses that will be included in the 2004 -2005 FTA §5307 grant to the Thousand Oaks - Moorpark Urbanized Area (UZA). A caveat the Council should be aware of is that pre -award authority means that the City will be reimbursed after first paying for the buses. It may be a year or so before the federal government will actually fund its transit grants. On the other hand, it may be nine months or more until the buses are manufactured and delivered, at which time payment will be due. The recommended vehicles are an update of the make and model of the two buses that the City purchased in 2001. As indicated, the funding sources are also the same. As before, it is proposed that the City utilize the state's transit bus purchasing contract. The State of California Department of General Services (DGS) offers master agreements and statewide commodity contracts as the state's main procurement instruments. The DGS master agreements and contracts have been competitively bid, prices analyzed, and quality controls confirmed. For over 30 years, the DGS has competitively bid and made vehicle contracts available to California government entities in an effort to help public agencies meet their vehicle fleet needs. The state vehicle contracts leverage statewide California government purchasing power to achieve better pricing and tight specifications. Manufacturer and dealer incentive programs provided to the government enhance the contract pricing. These contracts offer a broad spectrum of vehicles at an 8% to 12% percent cost savings over volume commercial fleet pricing. To purchase under state contracts, agencies order directly from the contract dealer with a copy of the order going to the California Department of General Services (DGS) Procurement Division. DGS now charges a 2.56% administrative fee, which is an increase from 1% that the state formerly charged. Nevertheless, it is minimal when considering the time and cost savings agencies incur by avoiding the specification development, negotiation, and the bid process. DISCUSSION The two proposed new buses will be the primary buses, and the city's Bus procurement 2004 T 1.) i9 9 a? o Clean Diesel Buses CC Meeting of November 3, 2004 Page 3 existing buses will be assigned as the backup fleet. The backup fleet should then have enough depth to avoid the need to bring in large, over the road highway buses from CUSA's other operations when there are breakdowns or extended maintenance down times. CUSA's Diamond cutaway will be removed from the City fleet but will be held in reserve by CUSA. The proposed buses meet the stringent new air quality rules recently adopted for transit fleets by the California Air Resources Board. If approved, the buses will be diesel powered. It may not be practical to consider alternative fuel buses at this time because there are no fueling facilities in the area. As the Council is aware, space provisions will be made in the future City Corporation Yard for siting an alternative fueling station at some point after the facility is completed. It is anticipated that when the next transit vehicle procurement occurs in 2008 -2009, there may be even less polluting engines and fuel sources available in the medium duty bus class of vehicles utilized by Moorpark City Transit. The state contract was awarded with specifications that include many important accessibility features, as well as extensive durability and workmanship criteria. As it was previously, the successful bus manufacturer was the El Dorado Bus Company's MST II bus model. The winning bus, the MST II by El Dorado, is the only bus in its class (small bus) that has successfully completed testing by the FTA at their vehicle proving ground in Altoona, PA. As a result, the MST won "Altoona Tested" designation as a ten -year bus. This means that the bus is designed and built to be capable of remaining in service for up to ten years. FTA guidelines allow replacement of this class of bus after seven years and 150,000 miles. City staff proposes purchasing two MST II buses. The proposed buses will accommodate twenty -five passengers (nineteen, with two wheelchair positions.) Two seats have fold down child seats for infants. There will be visual and audible stop request indicators and head signs showing the route and destination. The wheelchair lift folds out from the stairs, making it unnecessary to have a separate wheelchair door, and thus increasing seating capacity. The wheelchair lift has the power and size to accommodate motored scooter chairs that are common in this area. There are handles on the seats and grab rails along the ceiling for safety to accommodate standing passengers. During peak hours it is not unusual for a Moorpark City Bus to be filled to capacity including Bus procurement 2004 Clean Diesel Buses CC Meeting of November 3, 2004 Page 4 standees. The available diesel engine is recommended for the City's use because there is no CNG (Compressed Natural Gas) fueling site or other viable alternative fuel option available in Moorpark. A summary of the bus's specifications is attached to this report. A complete vehicle specification package has been placed in the Council reading file. The budgeted amount for each bus is $200,000. The attached price quote is for $156,205.47 3,500.00 20,000.00 20,294.53 $200,000.00 (MST II 28 foot bus) (2.56% state procurement fee) (estimated inspection fee) (contingency) Inspection of the vehicles is necessary to ensure that the bid specifications are met. Unlike production cars and trucks, transit vehicles are built up from the chassis as they are ordered. Independent inspection is a requirement under FTA funding rules when ten or more buses are ordered. The current lead -time for a MST bus is about nine months. CUSA has indicated that they can continue to operate using the existing fleet of buses until the new buses are completed. STAFF RECOMMENDATION Authorize staff to initiate procurement of two new buses not to exceed $400,000, using the State Department of General Services contract with Creative Bus Sales, and including a supplemental inspection services agreement with an independent contractor, subject to final language approval by the City Manager. Attachment "A" Bus Cost Proposal Bus procurement 2004 9) (. ') t ) 0 w Attachment "A" Creative Bus Sales, Inc. Revised Proposal City of Moorpark - Proposal ,(2 Buses) (25) Passengers Plus Driver w/Wheelchairs 10 Year 28' Transit Bus with Under Vehicle Wheelchair Lift PUBLIC AGENCY/STATE CONTRACT October 20th, 2004 The Vehide(s) To Be Provided In Accordance With State Of California Solicitation Specification #51426 MEDIUM DUTY HANDICAPPED AND TRANSIT BUSES As Written And/Or Amended And State of California Contract (Contract Pending). The Following Changes Are Hereby Incorporated For The Vehicles To Be Provided To The City of Moorpark. $ 154,761.00 - MST -II (Caltrans Type 8) <8.270.00> - Options $146,491.00 - Sub Total 9,582.47 - Tax x 7.25% ($132,172.00) 7.00 - Tire Fee 125.00 - Delivery Fee - Exempt - DMV $ 156,205.47 - Total Each 2.56% State Procurement Fee = $ 3,500.00 each (Billed Directly by Caltrans) $ 319,410.94 — Total For (2) Buses Model/Floomlan v ElDorado National MST -1128 , Fmnt Door Para&ansit Body Q 208" Wheelbase Q Freightliner MB -55 Chassis Freightliner MB-55 Chassis w /Cummins 230hp Turbo- Diesel Engine Riverside California Manufacturing Plant Mechanical ASS Air Brakes Air Compressor — Engine Mounted Cummins Diesel ISB-02 230 Engine ABS Brake System 0 1`e1ma Brake Retarder Allison 2400 Transmission u Rear Air Ride Suspension Li Rims Painted White Spare Tire and Steel Wheel Assembly t3 Rear Help Bumper o Front Help Bumper Front and Rear Mud Flaps Front and Rear Tow Hooks Electrical Color Coded and Numbered wring ❑ 200 Amp Leece- Neville A/temator Brake Interlock System w/3 mph Safety Switch 13501 Benson Avenue - Chino, CA 91710 -5231 Phone: (909) 465 -5528 - Fax: (909) 465 -5529 - www.creativebussales.com OCT -21 -2004 09:45 CREATIVE BUS SALES 909 465 5529 P.03/04 ❑ (Digitan Bus watch Surveillance System (3) Camera Sw/tching System (1) Viewing Station (rotas, (1) 809 Hard Drive, Speedo Module Swftched Inputs, Monitor 3.8 LCD On Board Programming and Viewing Dual 8-D HD Batteries Mounted on Curbside Stainless Steel Tray Roll -Out Tray Back -Up Alarm o Front Electric Roller Destination Sign ❑ Side Electric Roller Destination Sign Side Armored Turn Signals Armored Clearance Lights L.E.D. — Exterior Lights Lamp Clusters - (3) Armored Amber Front - Red Rear Center of Roof Ends rumination of Entrance Door Step Area - (2) Overdoor Header 30cp Incandescent Lights Special Exterior Lighting Two Armored Amber Marker Lights at Front Comers Two Armored Red Marker Lights at Rear Comers Special Exterior Reflectors - Two 3' Amber Forward of Front Wheels at Floodine Level - Two 3" Red on Rear of Body - Two 3" Red at Floorline level on sides of Coach Adjacent to Left and Right Rear Comers Two Illuminated License Plate Holders on Each Side of the Rear of Bus PA System w /Internal Gooseneck Mike and 4 Speakers ❑ AMIFM Stereo w14 Speakers ❑ CD Player Exterior Waterproof Speaker for PA System - ADA Radio 2 -way Prewire Radio 2 -Way Antenna Conduit Prewire Ba0Y Flat Interior Floor Floor Covering Ribbed Aisle - Smooth Under Seats (Gray) o Spray Foam insu /ation - Wail d Roof 7 -Ply AC Grade Plywood Floor (Certified) ❑ Extra Sound insulation (Engine Area) ❑ Add — Carpet to Sidewalk anal Ceiling Tectyl Undercoating or Equal Drivers Barrier - Bottom Melamine - Top 3/8' Smoked Plexiglass From Bottom of Drivers Seat to Ceiling Stanchion and Modesty Panel Behind Wheelchair Location Ceiling Grabrails Assembly Extra Entrance Grabrail - Forward of Front Door, Floor to Ceiling sp Tranec 1100 Triple Value Safety Vent — Emergency Exit 4/Way AdjuStabie Passengers Windows w/Upper 3/16° T- Sliders Intermittent Windshield Wipers Rear View Interior Mirror o Mirror Motorized and Heated Remote Toggle Switch — Door Entry ❑ Air Door Operator Full Body Paint — White Bright White Urethane Single Stage Paint — PPG ❑ Storage BoxWack in Front of Entry Doerr Deluxe Platinum Interior Single Rub Rail ' OCT -21 -2004 09:46 CREATIVE BUS SALES 909 465 5529 P.04iO4 Heating, Ventilation and Air Condiitioning Air Conditioning, Heater, Defroster Front Assembly R1 34-A A/C System o Thermo -King Sal A/C System With fM31 Compressor ❑ With Roof Mount Condenser 1' Heater Hose 65,000 BTU Rear Heater Drivers Fan Safely S Ancillary EguipMent First Aid Kit (16) Unit Fire Extinguisher Triangle Warning Reflectors Two -Speed Driver Fan 0 "Sinop Requested" Passenger Pull Cord Signal System w/Chtme and Lighted Sign C3 Farebox Guard d Grab Rail 1 -114" o FarOox Diamond Model "SV" w12 Vaults Belt Storage Box L -Track For Q- Straint QRT Tiedowns ❑ Q'Stralnt QRT Tledown System Tie Tec Web Cutter ❑ Wheelchair Uft- Braun UVL - "!n -step" Seatina Freedman Featherweight Seats - (3) 3 -Step Double Foldaways w/Notch Back - (8) Mid -High Back Rigid Doubles - (10) Aisle Side Grabrails - FTA Dual Density XL Foam on Seat Back and Bottom - Level #3 Fabric ❑ (2) Child Seals Adjustable Track Seating Seat Belt (Extender) Seat Belts (Retractable) USR O Recaro Ergo Metro Air Suspension Driver Seat - Level tit Black Fabric ❑ Sportworks Dike Rack d Brochure Rack o Driver- Automotion Side Window Roller Blind o Driver - Lockable Personal /hems S[oraae - o Driver- 12v Power Port warren Body - 36 Months/150,000 Miles Chassis - 24 Months/24,000 Miles Engine - 24 Months/Unlimited Transmission - 24 Months/Unlimited Air Conditioning - 24 Months/Unlimited Seats (Frame and Foam) - 5 Years/Unlimited Seats (Fabric) - 24 Months/Unlimited Wheelchair Lift - 24 Months/Unlimited Body Structure -- 36 Months/150,000 Miles Creative Bus Sales, Inc. z�l /Lza:�) Don White Transit Sales {101313 TOTAL P.04 i • O� �O 95 BODY THOS DRAMNU IN MFW & OE AL IS THE PMPrATY DF E1MOfNOO NKfgWL A MUST NOT BE LHU !% IN 00 HECTION NITS{ 0118 WORK. ALL MGM OF OBION OR MEMION ARE FMRA31 S.� `ad J 7 LORNEN L BM NOI RSV TE SY YMMI�p L erck^"c 1 =40 ��g tiDl[IIMt� WII� OIIEEipE lAEOA® evens MPL 1,M Sol lug •tR $.' :T ttO�EL ElDarodo Notiona ELEVATION ke - n i�15f 11 ov�c na 9671148 co m m i m ry ry C9 Q A L� W tD n m m D C m w C cn rn D r m m m tD 13000 "amore Way =� a..,�,o 0) Phan■ CO" ) aat -0247 ti 71E(T 1 -OF 1 EWNENcY 140 W.B. EMS5 tiO+MW E Dw E RGEHC:Y EGRES WINDOW X 48 1 VJC, SPACE 37 FOLDAWAY i 35 ,YP• ElIER(�I9CY EGRESS SfIFM CAPACITY: 14 PImcm wn 2 wtifIltw Posffms OR 25 MONGERS PLUS OROfER I co m 0 1 i n� ol W n lu m D m to c co cn D r m co ' UVL LIFT m A II� N ti i0 I 6L a� m w t EZDoTa�do ew 151 rio'. m Nuttonrrt: ..m"' 1i24 B" tmLp ■� wat rr� s,is� mum �!! • T u„nn. I.1'.7 it aw�a 41i1b1K11 wry Nn 1R t SEP -02 -2004 15 39 CREATIVE BUS SALES 909 465 5529 P.O? FOCmative Bus Sales, Inc. El Dorado Bus Sales www.aeetNebusseles.com www ekkx"obumks.com 326.2877 7 +st fora DUV 11hoM Btu � MDomdo NaflonW MST-II PassenT+*,(2);,YVhchai or 12$. —Uii fte4%�c�r� v i (26) Pasi';O' "t„ 2 el lylff tF *v j ♦ Chassis Manufacturer Freightliner MB -55 • Standard Engine Cummins B5.9J • Standard Transmission Allison 2400 The Eldorado National MST4] delivers' with alternative fuel ♦ Wheelbase 208 " options to meet today's demanding transportation needs. i With an OEM Cummins (CNG) Natural Gas Engine and an: • Overall Length 28' or 30' Allison Transmission you have the right tools for the job. • Overall Width 96" Exterior The MST -11 is designed and manufactured to save weight i ♦ GVW R 25,500 lbs. I while maintaining high strength. A rugged Freightliner MS # Brake System Hydraulic ABS 55 chassis with front engine forward control design is util -. i ized. Designed and .built for Heavy -Duty Transit use, the j 4 A/C System Thermo King MRT MST -11 is Altoona tested for; 10 Years /350,000 miles and! comes standard as alternative fuel CNG. Propane or Diesel; • Altoona Tested 10 Year /350,00 engine options are available:. I List of Major Standard Features • 28' or 30' Body (Front or Rear Lift) • 2 -Way Radio Prewire Thermo King MRT Air Conditioner • 28' and 30' In -Step Lift Line Item • Undercoated & Sealed (2) Q'Straint QRT Tiedowns • Cummins 85.9G+ 195hp CNG Engine • Driver Barrier Top/Bottom • Tie Tech Web Cutter • 7400 SCF Fuel at 3600 PSI • Ceiling Grabrails (2) Torso Pads and QRT Storage • Engine Driven Air Compressor • (2) Roof Hatches • Front and Side Electric Roller • Allison 2400 Transmission • Light/Buzzer Rear Window Destination Signs • Hydraulic ABS Brakes • Intermittent Wipers External ADA PA Speaker • Rear Air Suspension • Keyed Door Switch • Stop Request System w /Pull • Tilt & Telescoping Steering • Gray Transit Interior Cords and Lighted Sign w /Chime • Painted Steel Wheels • Front Heater /AC /Defroster • First Aid Kit/Fire Ext/Triangles • Spare Tire and Wheel • Mid -Hi Back Seats • AM /FM /CD Radio • Radial Tires • Aisle Armrests, Grab Rails • Rear Dual Valve Extenders • Rear Help Bumper • USR Retractable Seatbelts • Streetside Exhaust • Front and Rear Mud Flaps • Transmission Temp Gauge • Braun or Ricon Wheelchair Lift • Front & Rear Tow Hooks • Rear Obstacle Detection • Stainless Lift Control Bracket • High Idle, Cruise Control • Remote Control Mirrors • Lift Pad Cover • Wiring Color Coded & Numbered • Telma Brake Retarder • Additional Sun Visor • 200 Amp Alternator • Multiplex Electrical System • Red Light at all Egress Windows • (2) 8D Batteries a Stainless Battery Tray • Additional Noise Suppression • Back -Up Alarm • 3rd Brake Light • License Plate Holder - Front/Rear • Cummins Engine Protection • Front Door Step Lights • Yellow Step Nosing /Standee Line • Engine Hour Meter • Ziebart Rustproofing • Front & Rear Cap Insulation • Hubcdometer • Recaro Driver Seat • Cushioned Door Header • Side Turn Signals o Altro Meta Beta Flooring • All White Exterior Body • L.E.D. Exterior Lights 4 Sensitive Edge Entry Door • T- Slider Passenger Windows TOTAL P.O?