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Home My WebLink AboutAGENDA REPORT 2004 1117 CC REG ITEM 10FITEM 10. F. CITY OF MOORPARK, CALIFORNIA City Council Meeting of ACTION: MOORPARK CITY COUNCIL AGENDA REPORT BY: Yh J TO: The Honorable City Council FROM: Kenneth C. Gilbert, Director of Public Works DATE: November 8, 2004 (CC Meeting 11- 17 -04) SUBJECT: A Resolution Amending the FY 2004/05 Budget to Fund FY 2003/04 Year -End Deficits in Certain Funds for the City's Landscaping and Lighting Assessment Districts RACKGRnuNn On June 2, 2004, the City Council approved the assessments for the City's Landscaping and Lighting Districts for FY 2004/05. In the staff report accompanying that action, it was mentioned that certain Assessment District Funds were projected to show a FY 2003/04 year -end deficit. It was also mentioned that, consistent with prior year practices, when the actual FY 2003/04 year -end figures were known, staff would present to the City Council, a Budget amendment approving appropriations and fund transfers to "zero -out" those deficits. DISCUSSION A. Actual FY 2003/04 Year -End Deficits Attached as Exhibit 2 is a chart showing the Fund Activity for the Assessment District Funds for FY 2003/04. Certain of those Funds show a FY 2003/04 year -end deficit, summarized as follows: FY 03/04 Beginning Fund Balance 2305- District 5 746 2307- District 7 (1,793) 2309- Distirct 9 (370) Total (1,417) Notes: Dist. 5. Dist. 7. Dist. 9. AD-04-05—budget amend Transfer In Nov -03 Revenue Expenses 0 22,620 27,867 1,793 11,720 12,363 370 1,309 1,516 2,163 35,649 41,746 FY 03/04 Ending Balance Parkway T. R. Rd., W/O Peach Hill Road Parkway N/S L. A. Ave., E/O Gabbert Road Parkway at Condor Drive and L. A. Avenue East (4,501) (643) (207) (5,351) Landscaping & Lighting Assessment Districts FY 2003/04 Year End Fund Balance Adjustment November 17, 2004 Page 2 B. Pr000sed Adjustments The attached Resolution amends the FY 2004/05 Budget by appropriating funds and authorizing certain Fund transfers to off -set the above defined year -end deficits. Consistent with prior year actions, it is proposed that the street lighting deficit be funded by the Gas Tax Fund, and the deficits in the various landscaping Districts be funded 50 -50 by the General Fund and the Gas Tax Fund. Based on this funding strategy, the actions recommended by the attached Resolution are summarized as follows: To Be Transferred to: From From Fund Gas Tax Fund General Fund Total 2305: District 5 $2,250 $2,251 $4,501 2307: District 7 $321 $322 $643 2309: District 9 $104 $103 $207 Total $2,675 $2,676 $5,351 C. FY 2004/05 Protected Deficits It is anticipated that the Landscaping and Lighting Maintenance District Funds will again show a deficit at the end of FY 2004/05. The estimated amounts are summarized as follows: Note: (a) Including the Fund Transfers noted above. It is anticipated that the actual FY 2004/05 year -end deficits will be funded by a fund transfer, similar to the one requested herein, in November of 2005. STAFF RECOMMENDATION (Roll Call Vote Adopt Resolution No. 2004- amending the FY 2004/05 Budget to approve appropriations and fund transfers required to fund FY 2003/04 year -end deficits in certain of the City's Landscaping and Lighting Assessment District Funds. Attachments: Exhibit l: Resolution Exhibit 2: FY 2003/04 Fund Activity AD 04 -05 budget amend 00 W ��f o (a) FY 04/05 FY 04/05 Beginning Ending Fund Balance Revenue Expenses Balance 2300 - Lighting 3,333 224,000 248,000 (20,667) 2300 - Landscaping 33,442 167,223 322,451 (121,786) 2305- District 5 [L /S] 0 23,340 33,457 (10,117) 2307 - District 7 0 11,298 17,348 (6,050) 2309- District 9 0 1,356 1,680 (324) Total 36,775 427,217 622,936 (158,944) Note: (a) Including the Fund Transfers noted above. It is anticipated that the actual FY 2004/05 year -end deficits will be funded by a fund transfer, similar to the one requested herein, in November of 2005. STAFF RECOMMENDATION (Roll Call Vote Adopt Resolution No. 2004- amending the FY 2004/05 Budget to approve appropriations and fund transfers required to fund FY 2003/04 year -end deficits in certain of the City's Landscaping and Lighting Assessment District Funds. Attachments: Exhibit l: Resolution Exhibit 2: FY 2003/04 Fund Activity AD 04 -05 budget amend 00 W ��f o Exhibit 1 RESOLUTION NO. 2004 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FY 2004/05 BUDGET TO APPROVE CERTAIN APPROPRIATIONS AND FUND TRANSFERS FROM THE GENERAL FUND [FUND 10001 AND THE GAS TAX FUND [FUND 26051 REQUIRED TO FUND FY 2003/04 YEAR -END DEFICITS FOR CERTAIN ASSESSMENT DISTRICT FUNDS AS DEFINED HEREIN WHEREAS, on June 16, 2004, the City Council adopted the Budget for Fiscal Year 2004/05; and WHEREAS, a staff report has been presented to the City Council requesting a budget increase in the aggregate amount of $5,351; and WHEREAS, said staff report discusses certain fund transfers approved last fiscal year and the need to adjust same; and WHEREAS, Exhibit "A ", attached hereto and made a part hereof, describes said budget amendment and its resultant impacts to the budget line item(s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That a Budget amendment in the aggregate increase of $5,351, as more particularly described in Exhibit "A ", is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 17t� day of November, 2004. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Attachment: Exhibit 'A': Appropriation and Budget Detail () ( ) 09 -1, 3 Resolution No. 2004 - Exhibit "A" Budget Appropriations and Fund Transfers Required to Fund FY 03/04 Year -End Deficits In Certain Assessment District Funds A. Fund Allocation Fund No. Fund Name Amount 1000 General Fund $2,675 2605 Gas Tax Fund $2,676 $0 Total $5,351 B. FY 03/04 Budget Appropriation: BUDGET NUMBER BUDGETED REVISION NEW BUDGET From: 1000.7900.0000.9820 $0 $2,675 $2,675 2605.8310.0000.9820 $0 $2,676 $2,676 Sub -Total $ 104 $2,675 $5,351 $5,351 To. $2,676 $5,351 2305.3720 $0 $4,501 $4,501 2307.3720 $0 $643 $643 2309.3720 $0 $207 $207 Sub -Total $5,351 $5,351 C. Appropriation Allocation: BUDGET NUMBER FUND 1000 FUND 2605 TOTAL To. 2305.3720 $2,250 $2,251 $4,501 2307.3720 $ 321 $ 322 $ 643 2309.3720 $ 104 $2,675 $ 103 $ 207 Sub -Total $2,676 $5,351 Approved as to form: Exhibit 2 Landscape / Lighting Assessment Districts [File: adfunds] Fund Activity: FY03 /04 11/8/2004 ACTUAL Revenue Beginning Rev. Interest & Total Exp. Total Available Less Ending Fund Description Balance Code 3100 Assmnt 222,135 Fund Trans > 69,773 Other Revenue Code 8901 Expenses 218,802 Less Expenses Reserve Balance 2300 Lighting (69,773) 291,908 3,333 (3,333) 0 Improvements 7,315 0 7,315 (7,315) 0 Landscaping 63,084 3102 187,726 122 187,848 7901 217,490 33,442 (33,442) 0 409,861 69,773 122 436,292 626 479,756 44,090 (44,090) 0 2301 Zone 1 22,850 3102 970 < 351 1,321 7901 3,044 21,127 (21,127) 0 2302 Zone 2: US 99,767 3102 70,283 1,500 71,783 7901 55,872 115,678 (115,678) 0 Zone 2: Drains 5,955 3103 1,358 1,358 8902 990 6,323 (6,323) 0 Zone 2: Improvements 0 3101 0 0 8019 0 0 0 105,722 71,641 0 1,500 73,141 56,862 122,001 (122,001) 0 2303 Zone 3 2,514 3102 2,987 38 3,025 7901 2,219 3,320 (3,320) 0 2304 Zone 4 2,004 3102 6,193 30 6,223 7901 4,655 3,572 (3,572) 0 2305 Zone 5: US 746 3102 22,645 (25) 22,620 7901 27,867 (4,501) 0 (4,501) Zone 5: Drains 2,030 3103 485 485 8902 991 1,524 (1,524) 0 2,776 23,105 (2,977) (1,524) (4,501) 23,130 0 (25) 28,858 2306 Zone 6 1,044 3102 896 164 1,060 7901 1,115 989 (989) 0 2307 Zone 7 (1,793) 3102 11,723 > 1,793 (3) 13,513 7901 12,363 (643) 0 (643) 2308 Zone 8 15,284 3102 14,789 191 14,980 7901 15,562 14,702 (14,702) 0 2309 Zone 9 (370) 3102 1,310 > 370 (1) 1,679 7901 1,516 (207) 0 (207) 2310 Zone 10: US 59,606 3102 188,497 1,313 189,810 7901 212,719 36,697 (36,697) 0 Zone 10: Drains 27,356 3103 7,036 7,036 8902 4,247 30,145 (30,145) 0 86,962 196,846 66,842 (66,842) 0 195,533 0 1,313 216,966 2311 Zone 11 6,687 3102 295 < 88 383 7901 861 6,209 (6,209) 0 2312 Zone 12 452,308 3102 196,644 < 6,856 203,500 7901 117,887 537,921 (537,921) 0 2313 Zone 13 0 3102 0 7901 0 0 0 Sub -Total AD 84 -2 935,972 71,936 10,624 898,200 696,614 1,018,532 816,946 (822,297) (5,351) 2314 Z -14: Wilshire Builders 1,517 3102 1,248 22 1,270 7901 978 1,809 (1,809) 0 2315 Z -15: Toll Bros 936,209 3102 488,436 16,231 504,667 7901 0 1,440,876 (1,440,876) 0 2316 Z -16: Cabrillo: US 17,889 3102 6,473 477 6,950 7901 0 24,839 (24,839) 0 Z -16: Cabrillo: Drains 17,002 3103 15,072 15,072 8902 1,500 30,574 (30,574) 0 34,891 22,022 0 21,545 0 477 1,500 55,413 (55,413) 2317 Unassigned 2318 Z -18: Flory 0 3102 0 5,038 5,038 7901 5,038 (5,038) 0 Total 1,669,231 1,447,201 > 71,936 32,392 1,551,529 900,678 2,320,082 (2,325,433) (5,351) Transfer > Transfer Nov 2003 Nov 2004 < Levy Amount Less Than Assessment Amount