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Home My WebLink AboutAGENDA REPORT 2004 1201 CC REG ITEM 10BCITY OF MOORPARK, CALIFORNIA City Council Meeting of ACTION: n CIL MOORPARK CITY COUNCI AGENDA REPORT BY:"�` TO: The Honorable City Council FROM: Kenneth C. Gilbert, Director of Public Works DATE: November 19, 2004 (CC Meeting 12 -1 -04) SUBJECT: A Resolution Amending the FY 2004/05 Budget to Fund FY 2003/04 Year -End Deficits in Certain Funds for the City's Landscaping and Lighting Assessment Districts RnrurRnTimn On June 2, 2004, the City Council approved the assessments for the City's Landscaping and Lighting Districts for FY 2004/05. In the staff report accompanying that action, it was mentioned that certain Assessment District Funds were projected to show a FY 2003/04 year -end deficit. It was also mentioned that, consistent with prior year practices, when the actual FY 2003/04 year -end figures were known, staff would present to the City Council, a Budget amendment approving appropriations and fund transfers to "zero -out" those deficits. nTCrT1ggT0N A. Actual FY 2003/04 Year -End Deficits Attached as Exhibit 2 is a chart showing the Fund Activity for the Assessment District Funds for FY 2003/04. Certain of those Funds show a FY 2003/04 year -end deficit, summarized as follows: FY 03/04 Ending Revenue Expenses Balance 22,620 FY 03/04 (4,501) 11,720 Beginning Transfer In Fund Balance Nov -03 2305- District 5 746 0 2307 - District 7 (1,793) 1,793 2309- Distirct 9 (370) 370 Total (1,417) 2,163 FY 03/04 Ending Revenue Expenses Balance 22,620 27,867 (4,501) 11,720 12,363 (643) 1,309 1,516 (207) 35,649 41,746 (5,351) Notes: Dist. 5: Parkway T. R. Rd., W/O Peach Hill Road Dist. 7: Parkway N/S L. A. Ave., E/O Gabbert Road Dist. 9: Parkway at Condor Drive and L. A. Avenue East AD 04 -05 budget amend Landscaping & Lighting Assessment Districts FY 2003/04 Year End Fund Balance Adjustment November 19, 2004 Page 2 B. Budgeted vs. Actual Fund Transfers The FY 2004/05 Budget includes certain estimated "Fund Transfer" amounts for the subject anticipated Assessment District Fund deficits. The attached Resolution amends the FY 2004/05 Budget revising the amounts of those "budgeted" Fund transfers to amounts equal to the actual FY 2003/04 year -end deficits. The action recommended in the attached Resolution is summarized as follows: Fund Transfer: From: 1000: General Fund 2605: Gas Tax Fund To: 2300 -3100: Lighting 2305: District 5 2307: District 7 2309: District 9 Current Revised Budget ($) Change ($) Budget ($) 2,652 24,517 Total 27,169 21,865 4,698 202 404 Total 27,169 C. FY 2003/04 Street Lighting Expenses 23 2,675 (21,841) 2,676 (21,818) 5,351 (21,865) 0 (197) 4,501 441 643 (197) 207 (21,818) 5,351 The anticipated deficit in the Street Lighting Fund did not occur because total year -end costs included only eleven (11) months of energy invoices. This was off -set by the fact that in FY 2002/03 total street lighting costs included thirteen (13) months of invoices. A summary of recent (and future estimated) street lighting costs is listed as follows: $2,676 From Number of Street Lighing Costs Gas Tax Fund Months Billed FY 00/01 $228,361 12 FY 01/02 $269,974 12 FY 02/03 $288,942 13 FY 03/04 $218,802 11 FY 04/05 Estimate $248,000 12 D. Funding Sources Consistent with prior year actions, the attached Resolution funds the landscape deficits 50 -50 from the General Fund and the Gas Tax Fund, as follows: To Be Transferred to: From Fund Gas Tax Fund 2305: District 5 $2,250 2307: District 7 $321 2309: District 9 $104 Total $2,675 AD 04 -05 budget amend From General Fund Total $2,251 $4,501 $322 $643 $103 $207 $2,676 $5,351 I) O O IJ 8 Landscaping & Lighting Assessment Districts FY 2003/04 Year End Fund Balance Adjustment November 19, 2004 Page 3 E FY 2004/05 Protected Deficits It is anticipated that the Landscaping and Lighting Maintenance District Funds will again show a deficit at the end of FY 2004/05. The estimated amounts are summarized as follows: Note: (a) Amounts include the Fund Transfers noted above. It is anticipated that the actual FY 2004/05 year -end deficits will be funded by a fund transfer, similar to the one requested herein, in November of 2005. STAFF RECOMMENDATION (Roll Call Vote Adopt Resolution No. 2004- amending the FY 2004/05 Budget to approve appropriations and fund transfers required to fund FY 2003/04 year -end deficits in certain of the City's Landscaping and Lighting Assessment District Funds. Attachments: Exhibit l: Resolution Exhibit 2: FY 2003/04 Fund Activity AD 04 -05 budget amend 1.)0101,,15 (a) FY 04/05 FY 04/05 Beginning Ending Fund Balance Revenue Expenses Balance 2300 - Lighting 3,333 224,000 248,000 (20,667) 2300 - Landscaping 33,442 167,223 322,451 (121,786) 2305- District 5 [L /S] 0 23,340 33,457 (10,117) 2307 - District 7 0 11,298 17,348 (6,050) 2309- District 9 0 1,356 1,680 (324) Total 36,775 427,217 622,936 (158,944) Note: (a) Amounts include the Fund Transfers noted above. It is anticipated that the actual FY 2004/05 year -end deficits will be funded by a fund transfer, similar to the one requested herein, in November of 2005. STAFF RECOMMENDATION (Roll Call Vote Adopt Resolution No. 2004- amending the FY 2004/05 Budget to approve appropriations and fund transfers required to fund FY 2003/04 year -end deficits in certain of the City's Landscaping and Lighting Assessment District Funds. Attachments: Exhibit l: Resolution Exhibit 2: FY 2003/04 Fund Activity AD 04 -05 budget amend 1.)0101,,15 Exhibit 1 RESOLUTION NO. 2004 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FY 2004/05 BUDGET TO APPROVE CERTAIN APPROPRIATIONS AND FUND TRANSFERS FROM THE GENERAL FUND [FUND 10001 AND THE GAS TAX FUND [FUND 26051 REQUIRED TO FUND FY 2003/04 YEAR -END DEFICITS FOR CERTAIN ASSESSMENT DISTRICT FUNDS AS DEFINED HEREIN WHEREAS, on June 16, 2004, the City Council adopted the Budget for Fiscal Year 2004/05; and WHEREAS, a staff report has been presented to the City Council requesting a budget decrease in the aggregate amount of $(21,818); and WHEREAS, said staff report discusses certain fund transfers approved last fiscal year and the need to adjust same; and WHEREAS, Exhibit "A ", attached hereto and made a part hereof, describes said budget amendment and its resultant impacts to the budget line item(s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That a Budget amendment in the aggregate decrease of $(21,818), as more particularly described in Exhibit "A ", is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 17th day of November, 2004. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Attachment: Exhibit 'A': Appropriation and Budget Detail Resolution No. 2004 - Exhibit "A" Budget Appropriations and Fund Transfers Required to Fund FY 03/04 Year -End Deficits In Certain Assessment District Funds A. Fund Allocation Fund No. Fund Name Amount 1000 General Fund $23. 2605 Gas Tax Fund (21,841) $2,250 Total $ (21,818) B. FY 04/05 Budget Appropriation: BUDGET NUMBER BUDGETED REVISION NEW BUDGET From: 2305.3720 (Rev. Acc. #3102) $2,250 1000.7900.0000.9820 $ 2,652 $ 23. $ 2,675 2605.7900.0000.9820 $24,517 $ (21,841) $ 2,676 Sub -Total $27,169 $ (21,818) $ 5,351 To: 2300.3720 $21,865 $ (21,865) $ 0 2305.3720 $ 4,698 $ (197) $ 4,501 2307.3720 $ 202 $ 441. $ 643 2309.3720 $ 404 $ (197) $ 207 Sub -Total $27,169 $ (21,818) $ 5,351 C. Appropriation Allocation: BUDGET NUMBER FUND 1000 FUND 2605 TOTAL To. 2305.3720 (Rev. Acc. #3102) $2,250 $2,251 $4,501 2307.3720 $ 321 $ 322 $ 643 2309.3720 $ 104 $ 103 $ 207 Sub -Total $2,675 $2,676 $5,351 Approved as to form: _qb 4� rej V Landscape /Lighting Assessment Districts Fund Activity: FY03 /04 ACTUAL Beginning Fund Description Balance 2300 Lighting (69,773) Fund Trans Improvements 7,315 Zone 8 Landscaping 63,084 2309 Zone 9 626 2301 Zone 1 22,850 2302 Zone 2: US 99,767 Zone 10: Drains Zone 2: Drains 5,955 3102 Zone 2: Improvements 0 86,962 2311 105,722 2303 Zone 3 2,514 2304 Zone 4 2,004 2305 Zone 5: US 746 0 Zone 5: Drains I 2,030 1,358 696,614 2.776 2306 Zone 6 164 1,044 2307 Zone 7 Fund Trans (1,793) 2308 Zone 8 69,773 15,284 2309 Zone 9 1,313 (370) 2310 Zone 10: US 69,773 59,606 3102 Zone 10: Drains 15,072 27,356 3102 70,283 0 477 86,962 2311 Zone 11 1,321 6,687 2312 Zone 12 (21,127) 452,308 2313 Zone 13 0 0 3102 Sub -Total AD 84 -2 1,358 696,614 2314 Z -14: Wilshire Builders (6,323) 1,517 2315 Z -15: Toll Bros 0 56,862 936,209 2316 Z -16: Cabrillo: US 73,141 17,889 0 Z -16: Cabrillo: Drains 0 17,002 3,320 (3,320) 0 34,891 2317 Unassigned 3,572 (3,572) 2318 Z -18: Flory 7901 0 Total I 1,669,231 Rev. 896 164 Interest & Code Assmnt Fund Trans Other 3100 222,135 > 69,773 370 (1) 3102 187,726 1,313 122 7,036 409,861 69,773 122 3102 970 < 15,072 351 3102 70,283 0 477 1,500 3103 1,358 1,321 7901 3101 0 (21,127) 0 71,783 71,641 0 1,500 3102 2,987 1,358 38 3102 6,193 (6,323) 30 3102 22,645 0 56,862 (25) 3103 485 73,141 122,001 (122,001) 0 23,130 0 (25) 3102 896 164 3102 11,723 > 1,793 (3) 3102 14,789 191 3102 1,310 > 370 (1) 3102 188,497 1,313 3103 7,036 16,231 3102 195,533 0 1,313 3102 295 < 88 3102 196,644 < 6,856 3102 Code 8901 Expenses 218,802 Less Expenses 935,972 71,936 10,624 3102 1,248 22 3102 488,436 16,231 3102 6,473 477 3103 15,072 217,490 436,292 33,442 21,545 0 477 3102 0 5,038 [File: adfunds] 11/16/2004 Total Exp. Total Available Less Ending Revenue Code 8901 Expenses 218,802 Less Expenses Reserve Balance 291,908 3,333 (3,333) 0 0 7,315 (7,315) 0 187,848 7901 217,490 436,292 33,442 (33,442) 0 479,756 44,090 (44,090) 0 1,321 7901 3,044 21,127 (21,127) 0 71,783 7901 55,872 115,678 (115,678) 0 1,358 8902 990 6,323 (6,323) 0 0 8019 0 56,862 0 0 73,141 122,001 (122,001) 0 3,025 7901 2,219 3,320 (3,320) 0 6,223 7901 4,655 3,572 (3,572) 0 22,620 7901 27,867 (4,501) 0 (4,501) 485 8902 991 28,858 1,524 (1,524) 0 23,105 (2,977) (1,524) (4,501) 1,060 7901 1,115 989 (989) 0 13,513 7901 12,363 (643) 0 (643) 14,980 7901 15,562 14,702 (14,702) 0 1,679 7901 1,516 (207) 0 (207) 189,810 7901 212,719 36,697 (36,697) 0 7,036 8902 4,247 216,966 30,145 (30,145) 0 196,846 66,842 (66,842) 0 383 7901 861 6,209 (6,209) 0 203,500 7901 117,887 537,921 (537,921) 0 0 7901 0 898,200 0 0 1,018,532 816,946 (822,297) (5,351) 1,270 7901 978 1,809 (1,809) 0 504,667 7901 0 1,440,876 (1,440,876) 0 6,950 7901 0 24,839 (24,839) 0 15,072 8902 1,500 1,500 30,574 (30,574) 0 22,022 55,413 (55,413) 0 5.038 1 7901 1 5,038 (5,038) 1 0 1,447,201 > 71,936 32,392 I 1,551,529 > Transfer Nov 2003 < Levy Amount Less Than Assessment Amount 900,678 I 2,320,082 (2,325,433) I (5,351) Transfer Nov 2004