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Home My WebLink AboutAGENDA REPORT 2004 1215 CC REG ITEM 10BMOORPARK CITY COUNCIL AGENDA REPORT CMFY OP �, n :€� , CALIFORNIA >> 2 t City 'C'owtzil Meeting ACTION:-�� BY: /_ TO: The Honorable City Council FROM: Mary K. Lindley, Director of Community Servicesf�� DATE: December 7, 2004 (Meeting of December 15, 2004) SUBJECT: Consider Mountain Meadows Park Playground Design and Specifications and Waive City Purchasing Procedures DISCUSSION At its meeting on December 6, the Parks and Recreation Commission agreed upon a design for the new playground equipment for Mountain Meadows Park. The City Council is being asked to approve the Commission's design recommendation, increase the project budget, and waive the City's purchasing procedures. The FY 2004/05 budget includes $92,427 to replace the playground equipment at Mountain Meadows Park. In the large playground area shown in Attachment A, the Commission proposes to install traditional playground equipment: a large component designed for children 5 to 12 years of age and a smaller component made for children 2 to 5 years of age. The proposed components are made by PlayWorld Systems and sold by Dave Bang. Additionally, the existing swing set will be replaced with a set that will include two bays of two individual swings each (total of 4 swings), of which two swings will accommodate toddler aged children. The City recently installed PlayWorld System equipment at Villa Campesina Park. In the opinion of the Parks and Recreation Commission and staff, the PlayWorld System design is both challenging and attractive. A color rendering of the proposed equipment was provided to the Council under a separate cover memo. Honorable City Council December 15, 2004 Page 2 The Commission is also recommending that the design of the large playground (Attachment A) include a stand -alone component called Supernova. The Supernova is a large slanting ring that spins while children attempt to balance on it (Attachment B) . It is most similar to a traditional merry -go- round. The Supernova is made by Kompan and sold by a company called Three Wishes. In the small circle playground (not shown on Attachment A) , to the east of the larger playground, the Commission proposes to install a climbing apparatus called "Space Ball" (Attachment C) . This playground has been vacant for approximately five years, when the old wooden equipment was removed because it no longer met the state safety guidelines. The Space Ball is made by a German playground company and it will add a unique feature to Mountain Meadows not found in the City's other parks. All of the equipment included in the recommended design meets the current California playground safety requirements. The play surface in the large lot identified in Attachment "A" is proposed to be a mixture of sand and "poured -in- place" rubber material. The shaded areas on the map illustrate the rubber surface. This meets the ADA accessibility requirements. The surface in the small round play lot with the Space Ball will be sand. The estimated budget for the project as proposed by the Parks and Recreation Commission is as follows: Expenditure Cost Space Ball Equipment $20,000 Space Ball Install 6,000 PlaySystem Equipment 44,000 PlaySystem Install 7,000 Supernova 6,500 Supernova Install 2,500 Rubber ADA Surface 16,000 Project Coordinator 4,000 Estimated Total $106,000 As proposed by the Parks and Recreation Commission, the project design is $14,000 over the budget appropriation. The Commission discussed the elimination of the Supernova and the project coordinator as steps to reduce costs. M: \MLindley \PARKS \Mountain Meadows \Mountain Meadows park playequip ccagda 12- 6- 04.doc Honorable City Council December 15, 2004 Page 3 However, it was a consensus of the Commission to recommend that the Council appropriate additional funds so that the original design can be built. The Commission did agree to recommend the elimination of the Supernova and project coordinator if the Council elected not to increase the project budget. If the Council approves the Parks and Recreation Commission's recommendation to increase the project budget, staff proposes that the additional funding be allocated from the Park Improvement Fund Balance. Mountain Meadows Park is in Park Improvement Zone 3, which has an estimated fund balance of $76,000. However, the City anticipates receiving $600,000 from the Shea Homes Development of which $360,000 will be directed to the Zone 3 Fund Balance. Of that $360,000, the City anticipates receiving $122,000 this fiscal year. This is sufficient to cover the proposed $106,000 expenditure for Mountain Meadows Parks. Over the next two to three years, the City can anticipate an additional $360,000 in park improvement fees in Zone 3 and approximately $600,000 when the Pacific Communities project is approved. Purchasina Procedures The City's purchasing procedures require that purchases of $15,000 or greater go through a formal competitive bidding process. However, the City Council at its discretion, may waive the purchasing procedures, by majority vote, to fit a specific purchase pursuant to the Municipal Code. Staff is requesting that the Council waive the purchasing procedures and agree to "piggyback" the play equipment purchase onto a competitively bidded purchasing contract by another public agency. Dave Bang Associates, the company that sells PlayWorld System equipment, was awarded a competitive purchasing contract from the Colton Joint Unified School District for playground equipment. Colton Unified has agreed to allow other public agencies in California to "piggyback" on its contract, receiving the same terms and conditions. As was approved for the purchase of play equipment for Villa Campesina Park, staff recommends that the Council waive formal purchasing procedures and authorize staff to piggy back on the Colton Unified School District's contract. M: \MLindley \PARKS \Mountain Meadows \Mountain Meadows park playequip ccagda 12- 6- 04.doc 4) 00 0 3 k—) Honorable City Council December 15, 2004 Page 4 Staff also requests that the be waived for the purchase of play equipment. Both of these made by any other company. Upon the City Council's specification plans for playgrounds, bid proposals through a formal process anticipated to be $20,000 authority to award contracts City's purchasing procedures the Space Ball and Supernova components are unique and not approval of the design and the Mountain Meadows Park for construction will be sought Total installation cost is and the City Manager has the of that amount. STAFF RECODMENDATION (Roll Call Vote) Approve the design and specifications for the Mountain Meadows Park playgrounds, waive the City's formal purchasing procedures, and authorize the City Manager to execute the play equipment purchased under the Colton Unified School District's contract with Dave Bang and Associates, and adopt Resolution No. 2004 -, amending the FY 2004/05 budget. M: \MLindley \PARKS \Mountain Meadows \Mountain Meadows park playequip ccagda 12- 6- 04.doc 9 090 040 ATTACHMENT A RESOLUTION NO. 2004- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FY 2004/05 BUDGET TO ALLOCATE $14,000 FROM THE PARK IMPROVEMENT ZONE 3 FUND BALANCE (2113) TO THE MOUNTAIN MEADOWS PLAYGROUND IMPROVEMENT EXPENDITURE BUDGET WHEREAS, on June 16, 2004, the City Council adopted the budget for Fiscal Year 2004/05; and WHEREAS, a staff report has been presented to said Council requesting a budget amendment allocating $14,000 to the Mountain Meadows Playground Improvement expenditure budget from the Park Improvement Zone 3 Fund Balance; and WHEREAS, Exhibit "A" hereof describes said budget amendment and its resultant impacts to the budget line item(s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment allocating $14,000 to the Mountain Meadows Playground Improvement expenditure budget from the Park Improvement Zone 3 Fund Balance as more particularly described in Exhibit "A" attached hereto is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 15th day of December, 2004. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Attachment: Exhibit A qoo'J41 Honorable City Council December 15, 2004 Page 6 Resolution No. 2004- EXHIBIT A Budget Revision A. Fund Allocation: Fund No. Fund Name Amount 2113.5500 Park Improvement Fund - Zone 3 $14,000 $14,000 $106,427 B. Budget Appropriation: BUDGET NUMBER BUDGETED REVISION NEW BUDGET 2113.7800.7810.9632 $92,427 $14,000 $106,427 Approved to Form: U 6 M: \MLindley \PARKS \Mountain Meadows \Mountain Meadows park playequip ccagda 12- 6- 04.doc 000042 2002 PLAYMAKERS 36' AW STI 600 IDE\ SLIDE :ATE CLII R 1 BARRIER 054w\ S0)61� CLIMBER '61 FRONT PAN �I SONIC SLID[ 4p 46ONnG #t, Sol J rN ffP �tI� n� "� — 3 LADDER CANOPY URCH ROOF I 1 I (MOUNT LING WHEEL FACTORY APPROVED: 19' 01 C r°n v w � a C z ao i �." t�j + 1= S SUPERNOVA BY KOMPAN I I I— — "DLNM — -4— I I / 1 I I I I I \ 3r I I DAVE BANG ASSOCIATES, INC. P.O. BOX 1088 MOUNTAIN MEADOWS PARK scALE: nts TUSTIN, CA DRAWING NO: 92781 MOORPARK, CA mountainmeadows I L� I I i / r' I 0%AS F1487 -01 STM F1487 -98 ❑ CPSC #325 ❑ ADA -ADAAG ❑ CSA Z614 -98 DATE: 07/22/04 DRAWN BY: CATHY COOK i7cl) v z zr t�j + 1= S SUPERNOVA BY KOMPAN I I I— — "DLNM — -4— I I / 1 I I I I I \ 3r I I DAVE BANG ASSOCIATES, INC. P.O. BOX 1088 MOUNTAIN MEADOWS PARK scALE: nts TUSTIN, CA DRAWING NO: 92781 MOORPARK, CA mountainmeadows I L� I I i / r' I 0%AS F1487 -01 STM F1487 -98 ❑ CPSC #325 ❑ ADA -ADAAG ❑ CSA Z614 -98 DATE: 07/22/04 DRAWN BY: CATHY COOK ■:�fi a i �.IYi.^#y� ..ii@.d"$ nd'±r!il.� ' s^t'i' ��• 9a-..� Aq z , � pro yam♦ � s �G p•. -YiR� J.1