HomeMy WebLinkAboutAGENDA REPORT 2005 0105 CC REG ITEM 09BITEM-1.6.
CITY OF MOORPARK, CALIFORNIA
City Council Meeting
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MOORPARK CITY COUNCILmm�'�`�O` }�
AGENDA REPORT BY:��,
TO: The Honorable City Council
FROM: Kenneth C. Gilbert Director G
of Public Works
DATE: December 23, 2004 (Council Meeting 1 -5 -05)
SUBJECT: Consider Awarding a Contract for the Construction of a
Double Left Turn Lane on Spring Road at Tierra Rejada
Road
DISCUSSION
A. Backaround
In March of 2004, the City Council approved the conceptual
design for the subject project. The approved design provided
for the elimination of the northbound left -turn lane into the
shopping center, immediately north of the subject
intersection. This design was approved by the City Council
subsequent to a number of meetings with the property and
business owners affected by the project, which were held in
order to thoroughly discuss available design options.
Subsequent to conceptual design approval, a civil engineering
consultant was retained to prepare the final project plans and
specifications. In October of this year the City Council
approved those plans and authorized staff to advertise the
project for receipt of bids.
This matter was considered by the City Council on December
15, 2004, and continued to January 5, 2005, in order to allow
staff to clarify the construction schedule for the project.
B. Project Description
The general scope of the project is shown on the diagram
attached as Exhibit 1. The project generally entails the
modification of the median and the construction of additional
pavement at the north leg of the Spring Road and Tierra Rejada
Road intersection, to allow for two (2) southbound left -turn
lanes. Tree wells will be provided in the four feet (4') wide
median in the area of the double left -turn lane.
Spring TR Double Left awd 0412
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Spring Road / Tierra Rejada Road
Double Left Turn Lane
January 5, 2005
Page 2
C. Traffic Management
The work will not require any reduction to the number of
travel lanes to and through the subject intersection. It is
anticipated, therefore, that the planned construction will not
adversely impact the flow of traffic.
D. Deferred Construction Date
On December 15, 2004, the City Council asked if the project
could be delayed a short period so that it did not follow on
the heels of the Water Line project on Los Angeles Avenue. The
low bidder has agreed to postpone the start of construction to
March 1, 2005.
E. Bid Results
Bids for the subject project were received and opened on
November 30. The apparent low bidder is GPM Sealrite, with a
bid of $72,840.00. A summary of the bid results is attached
as Exhibit 2.
It has been determined that the apparent low bidder is
qualified to perform the work. Said bidder has confirmed that
their bid is valid and that they are prepared to proceed with
the construction of the project.
F. Fiscal Impact
1. Cost Estimate: An estimate of project costs is as
follows:
Element Amount ($)
Design
Conceptual Design [Keith Co.] 2,034
Final Design [Giron Eng.] 2,400
Printing, Etc. 500
4,934
Construction [Bid Amount] 72,840
Constr Contingency (20 %) 14,568
Inspection 200
Total 92, 542
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Jote: Inspections will be performed by City staff.
2. Budget: Except for preliminary design costs (as noted
below), this project is funded by the Spring Road / Tierra
Rejada Road AOC Fund [Fund 2502] . The FY 2004/05 Budget
Spring TR Double Left awd 0412
f4v-0011
Spring Road / Tierra Rejada Road
Double Left Turn Lane
January 5, 2005
Page 3
for the project [Project 8055], as well as the prior year
preliminary design costs, are summarized as follows:
........ ......... ..... ............ ..... . ........... ...................
Budget
FY 04/05 Projected Surplus
Description
Budget Actual Cost ($) (Deficit [$1 )
Project 8055
Design, Printing, Etc
Construction
Inspection
Project 8055 Total Budget
Plus Prior Year Actual
Design Costs (Gas Tax Fund)
Project Total
10,000
2,900
7,100
86,000
87,408
(1,408)
4,000
200
3,800
100,000
90,508
9,492
2,034 2,034
102,034 92,542
The approved Budget for the project exceeds the current
project cost estimate.
G. Schedule
It is anticipated that construction should start in March and
be completed in May.
H. Administrative Actions
If the recommended action is taken by the City Council,
certain administrative actions will be undertaken by staff,
including the following:
• A construction contract agreement will be forwarded to the
contractor for the construction of the project, for the
contract price of $72,840.00.
• When all of the contract documents are in order, the
agreement will be executed by the City Manager.
• A construction contingency of $14,568.00 (200) will be set
aside for the project.
STAFF RECOMMENDATIONS (Roll Call Vote)
Approve the award of a construction contract to GPM Sealrite for
the construction of the subject project.
Attachments:
Exhibit l: Plan
Exhibit 2: Bid Results
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GRAPHIC SC4LE
SPRING RD./TIERRA REJADA
PROPOSED LEFT TURN IMPROVEMENT �.�►
OPTION 2
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GRAPHIC SC4LE
SPRING RD./TIERRA REJADA
PROPOSED LEFT TURN IMPROVEMENT �.�►
OPTION 2
City of Moorpark
Exhibit 2
Bid Results: Spring Road Double
Left at Tierra Rejada
Road
Page 1 of 1
[File # bid spring double left 2004]
Bidder » »>
Vendor 1
Vendor 2
Bid Opening:
Name:
Engineer's
Estimate
GPM Sealrite
Nye & Nelson
November 30, 2004
Address:
240 Quail Court
1860 Eastman
Ave. [# 108]
City, State:
Santa Paula, CA 93060
Ventura, CA
93003
Tel. No.:
805- 933 -0909
805- 654 -1682
Contact Person:
Gordon Miller
Ruric Nye
Item Description
Est Qty Units
Unit Cost
Total Bid
Unit Cost
Total Bid
Unit Cost
Total Bid
I Mobilization
1 LS
700.00
700.00
5,000.00
5,000.00
10,000.00
10,000.00
2 Traffic Control
1 LS
2,100.00
2,100.00
3,000.00
3,000.00
10,000.00
10,000.00
3 Removals
I LS
14,480.00
14,480.00
10,411.00
10,411.00
11,550.00
11,550.00
4 PCC Curb
626 LF
8.84
5,533.84
14.00
8,764.00
20.00
12,520.00
5 AC Pavement & Base
3,553 SF
3.82
13,572.46
5.00
17,765.00
6.00
21,318.00
6 Irrigation
1 LS
2,800.00
2,800.00
2,000.00
2,000.00
8,000.00
8,000.00
7 Pavers
I LS
9,780.00
9,780.00
23,000.00
23,000.00
17,000.00
17,000.00
8 Stiping
I LS
1,750.00
1,750.00
2,900.00
2,900.00
1,200.00
1,200.00
9 Release
I EA
1.00
1.00
1.00
1.00
1.00
1.00
Total
50,717.30
72,841.00
91,589.00