HomeMy WebLinkAboutAGENDA REPORT 2005 0202 CC REG ITEM 10BI T E M 10. B.
CITY OF MOORPARK, CALIFORNIA
City Council Meeting
ACTION:
%K CA
Moorpark City Council
Agenda Report BY'
To: The Honorable City Council 4
From: Kenneth C. Gilbert, Director of Public Works
Date: January 20, 2005 (Council Meeting 2 -2 -05)
Subject: Consider Awarding a Contract for a Project to Construct
the Spring Road Median Landscaping North of Second
Street and to Replace the Parkway Trees on the East Side
of Tierra Rejada Road South of Courtney Lane
DISCUSSION
A. Project Description
1. Spring Road Median Landscaping: The median in Spring Road
north of Second Street (see Exhibit 1) was constructed as a
part of the Flinn Avenue Realignment and Reconstruction
Project. That project included the installation of a water
meter and a water line stub to the median for the future
landscaping.
2. Tierra Rejada Road Parkway Tree Replacement: The parkway
trees along the east side of Tierra Rejada Road south of
Courtney Lane (see Exhibit 1) have caused damage to the
sidewalks in that area. The subject project provides for
the repair of the sidewalk, replacement of the trees and
the installation of tree grates.
B. Project Approval
In November of 2004, the City Council approved the plans and
specifications for this combined project and authorized staff
to advertise for receipt of bids.
C. Bid Results
Bids for the subject project were received and opened on
January 18, 2005. The apparent low bidder is Martinez
Landscape, Inc. (Sylmar), with a bid of $69,929.00. A summary
of the bid results is attached as Exhibit 2.
Spring Med awd 0501 00604i i
Spring Road Median / Tierra Rejada Road Parkway Trees
Award Contract
February 2, 2005
Page 2
It has been determined that the apparent low bidder is
qualified to perform the work. Said bidder has confirmed that
their bid is valid and that they are prepared to proceed with
the construction of the project.
D. Fiscal Impact: Construction
1. Construction Cost
Estimate: A
preliminary
estimate of
project costs is as
. . . . . . . . . . . .. . .. . . . . . . . . ..... . . . . . . . . .
follows:
. . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . ........... . ........ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Spring Rd.
. . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . .................................. .
Tierra Rejada
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Element
Median
Trees ($)
Total
Design
10,000
500
10,500
Construction
33,691
36,238
69,929
Constr Contingency (15 %)
5,054
5,436
10,489
Inspection **
1,000
500
1,500
Total
49,745
42,674
92,418
** Note: Inspections will be performed by City staff.
2. Budget: The approved
Budget
for these
projects is
summarized as follows:
.................. _ ... _........................._......................................................................._.._. .......................................................
_ ............. _.............................................................._..............................................................................................
Proj.8026
Proj.8033
...............................
Spring Rd.
Tierra Rejada
Element
Median
Trees ($)
Total
Design
52,086
2,272
54,358
R -O -W Acquisition
158,760
-
158,760
:Construction
700,000
281,013
981,013
Inspection
70,000
5,000
75,000
Total
980,846
288,285
1,269,131
... .........................._ .. ..... ...._._
Note A
Note B
Note A: The subject median landscaping project is a part of the larger
Spring Road Widening Project. As discussed above in this
report, that portion of the Spring Road Widening project north
of Second Street has already been constructed. The City is
still in the process of acquiring rights -of -way for that
portion of the project south of Second Street. Construction of
the Spring Road Widening Project is scheduled for 2005.
Note B: The subject parkway tree replacement project is part of a
larger project for the construction of parkway medians along
the south side of Los Angeles Avenue east and west of Tierra
Rejada Road and along the west side of Tierra Rejada Road south
of Los Angeles Avenue. Construction of that project has been
deferred indefinitely pending a determination regarding
increased funding for parkway /median landscape maintenance.
3. Tierra Rejada Road Parkway Tree Replacement Budget: In
September 2004, the City Council approved a Budget
amendment funding this project to be a part of a larger
parkway project to be constructed in the vicinity of the
intersection of Tierra Rejada Road and Los Angeles Avenue
[Project 8033]. A comparison of the funds appropriated for
Spring Med awd 0501 0OU04G
Spring Road Median / Tierra Rejada Road Parkway Trees
Award Contract
February 2, 2005
Page 3
this project last September and the current project cost
estimate is as follows:
Portion of Project 8033
Current
Surplus
Element
Budget
Estimate ($)
Deficit
Design
2,000
500
1,500
Construction
60,000
41,674
18,326
Inspection
2,000
1,000
1,000
Total
.........._ __ ................................._....................... ............. ........................................................ ................................._...................
64,000
....._.................... ..........._...._............_.....................
43,174
._._...._............................ ..._....................
20,826
.._...._ - - - - --
4. Funding Sources: The funding sources
construction project are a follows:
......................... _ ... . ................ . .................... . ................... . . . . . . . . . . . . . . . . . . ...................... . .............. . . . . . . . . . . . . . . . . . . . . . . . . ................. . . . . . . . . . . . ......................... . ................................. . . . . . . . . ........................... . . .
Proiect
Project 8026: Spring Road Widening
Fund 2501 - L. A. Ave. AOC Fund
Project 8033: L. A. Ave. / Tierra Rejada Rd. Parkways
Fund 2150 - Trees and Landscaping A
Fund 2300 - Citywide US Maint. Dist.
Fund 2501 - L. A. Ave. AOC Fund
Fund 2605 - Gas Tax Fund A
for the subject
Budget Amt. ($)
980,846
32,000
7,315
216,970
32,000
288,285
Note A: Funding Source for the subject Tierra Rejada
Parkway Tree Replacement Project. Total Budget for
this work is $64,000.
5. Prior Year Estimated Costs / Total Appropriations: The
estimated prior year costs (FY 03/04 year -end actual
expenses have not yet been determined) and total project
appropriations are summarized as follows:
...................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...................................................... . . . . . . . . . . .......... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . _ . . . . . . . . . . . . ............................................... ,
Spring Rd. Tierra Rejada
Element Median Trees ($)
FY 04/05 Budget 980,846 288,285
Plus Estimated Prior Year Expenses 269,154 7,715
Total Budget Appropriations 1,250,000 296,000
E. Maintenance Cost Impact
1. Spring Road Median: The estimated annual maintenance cost
for this new landscaped median is $3,300 [3,700 sf x
$0.90 /sf /yr. j .
2. Tierra Rejada Road Parkway Trees: In that this project
only replaces existing parkway trees, there will be no
maintenance cost increase resulting from this project.
oOU0 r,
Spring Med awd 0501
Spring Road Median / Tierra Rejada Road Parkway Trees
Award Contract
February 2, 2005
Page 4
F. Administrative Actions
If the recommended action is taken by the City Council,
certain administrative actions will be undertaken by staff,
including the following:
• A construction contract agreement will be forwarded to the
contractor for the construction of the project, for the
contract price of $69,929.00.
• When all of the contract documents are in order, the
agreement will be executed by the City Manager.
• A construction contingency of $10,489.00 (15 %) will be set
aside for the project.
G. Schedule
It is anticipated that construction will commence in March
and be completed in June.
STAFF RECOrMENDATIONS (Roll Call Vote)
Approve the award of a construction contract to Martinez
Landscape Company for the construction of the subject project.
Attachments:
Exhibit 1: Location Maps
Exhibit 2: Bid Results
Spring Med awd 0501 V O U O 4 v
Exhibit 1 ( '6-1 1)
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City of Moorpark
Bid Results: Spring Road Median
[File # bid spring median 2004]
/ Tierra Rejada Parkway
Trees
Exhibit 2
Page I of 5
Bid Opening:
January 18, 2005
Bidder » »>
Vendor 1
Vendor 2
Name:
Address:
Engineer's Estimate
Martinez Landscape Co.
14862 Ryan Street
Limco Landscape Services
412 De La Vina Street
City, State:
Sylmar, CA 91342
Santa Barbara, CA 93101
Tel. No.:
(818) 364 -9188
(805) 962 -7344
Contact Person:
Sal Martinez
Vicente Arroyo
Item Description
Est Qty Units
Unit Cost
Total Bid
Unit Cost
Total Bid
Unit Cost Total Bid
1 Remove Trees
(parkway)
10 EA
1,000.00
10,000.00
875.00
8,750.00
210.00
2,100.00
2 R &R Sidewak
(parkway)
2,197 SF
15.00
32,955.00
4.00
8,788.00
10.49
23,046.53
3 Parkway Irrigation
1 LS
1,500.00
1,500.00
1,000.00
1,000.00
3,000.00
3,000.00
4 Tree Wells / Grates
(parkway)
10 EA
800.00
8,000.00
1,360.00
13,600.00
1,137.30
11,373.00
5 Plant Trees (Parkway)
10 EA
150.00
1,500.00
200.00
2,000.00
220.00
2,200.00
6 Median Irrigation
1 LS
5,000.00
5,000.00
9,375.00
9,375.00
5,100.00
5,100.00
7 Median Landscaping
1 LS
20,000
20,000.00
10,415.00
10,415.00
21,000
21,000.00
8 Water Line for Future
Median
1 LS
5,000.00
5,000.00
11,800.00
11,800.00
4,179.00
4,179.00
9 Traffic Control
1 LS
10,000.00
10,000.00
4,200.00
4,200.00
4,900.00
4,900.00
10 Release
1 EA
1.00
1.00
1.00
1.00
1.00
1.00
Spring Rd. Median
35,001.00
33,691.00
32,730.00
T. R. Rd. Parkway
58,955.00
36,238.00
44,169.53
93,956.00
69,929.00
76,899.53
Total
93,956.00
69,929.00
76,899.53
0 €Z€r0E--v1
City of Moorpark
Bid Results: Spring Road Median
[File # bid spring median 2004]
/ Tierra Rejada Parkway
Trees
Exhibit 2
Page 2 of 5
Bid Opening:
January 18, 2005
Vendor 3
Vendor 4
Vendor 5
Name:
Address:
Belaire West Landscape
7371 Walnut Avenue
FS Construction
13368 Aldergrove Street
Pro West Landscaping
2060 Ave. De Los Ambles
City, State:
Buena Park, CA 90620
Sylmar, CA 91342
Thousand Oaks, CA 91362
Tel. No.:
(714) 523 -9200
(818) 974 -0895
(805) 300 -3010
Contact Person:
Jan Strvinksma
Angel Fierros
Scott Koss
Item Description
Est Qty Units
Unit Cost
Total Bid
Unit Cost
Total Bid
Unit Cost Total Bid
1 Remove Trees
(parkway)
10 EA
200.00
2,000.00
700.00
7,000.00
400.00
4,000.00
2 R&R Sidewak
(parkway)
2,197 SF
10.00
21,970.00
6.00
13,182.00
9.25
20,322.25
3 Parkway Irrigation
1 LS
5,000.00
5,000.00
8,000.00
8,000.00
4,200.00
4,200.00
4 Tree Wells / Grates
(parkway)
10 EA
1,700.00
17,000.00
1,500.00
15,000.00
1,600.00
16,000.00
5 Plant Trees (Parkway)
10 EA
200.00
2,000.00
300.00
3,000.00
250.00
2,500.00
6 Median Irrigation
1 LS
15,000.00
15,000.00
14,000.00
14,000.00
12,640.00
12,640.00
7 Median Landscaping
I LS
14,428
14,428.00
16,000
16,000.00
10,410
10,410.00
8 Water Line for Future
Median
I LS
5,000.00
5,000.00
5,000.00
5,000.00
10,320.00
10,320.00
9 Traffic Control
1 LS
1,850.00
1,850.00
4,000.00
4,000.00
6,000.00
6,000.00
10 Release
1 EA
1.00
1.00
1.00
1.00
1.00
1.00
Spring Rd. Median
35,354.00
37,001.00
36,371.00
T. R. Rd. Parkway
48,895.00
48,182.00
50,022.25
84249.00
85,183.00
86,393.25
Total
84,249.00
85,183.00
86,393.25
006050
City of Moorpark
Exhibit 2
Bid Results: Spring Road Median / Tierra Rejada Parkway Trees
[File # bid spring median 2004]
Vendor 7
Vendor 8
Vendor 6
Bid Opening:
Name:
Joha Construction
January 18, 2005
Address:
19934 Rhona Place
(562) 803 -6800
City, State:
Santa Clarita, CA 91350
Tel. No.:
(661) 263 -1739
87,501.00
Contact Person:
Louie Joha
Item Description
1 Remove Trees
Exhibit 2
Unit Cost
Page 3 of 5
Vendor 7
Vendor 8
Environmental Construction
America West Landscape
3844 Davids Road
12328 Woodruff Avenue
Agoura Hills, CA 91301
Downey, CA 90241
(818) 254 -5018
(562) 803 -6800
Farid Soroudi
Ronald Garcia
Duane Groen
Item Description
1 Remove Trees
Est Qty Units
Unit Cost
Total Bid
Unit Cost
Total Bid
Unit Cost
Total Bid
10 EA
500.00
5,000.00
500.00
5,000.00
798.00
7,980.00
(parkway)
87,501.00
87,771.00
2 R &R Sidewak
2,197 SF
8.00
17,576.00
10.00
21,970.00
11.13
24,452.61
(parkway)
3 Parkway Irrigation
1 LS
5,924.00
5,924.00
2,300.00
2,300.00
4,987.01
4,987.01
4 Tree Wells / Grates
10 EA
800.00
8,000.00
1,500.00
15,000.00
1,440.48
14,404.80
(parkway)
5 Plant Trees (Parkway)
10 EA
700.00
7,000.00
150.00
1,500.00
93.14
931.40
6 Median Irrigation
1 LS
12,000.00
12,000.00
18,000.00
18,000.00
13,386.30
13,386.30
7 Median Landscaping
1 LS
15,000
15,000.00
18,000
18,000.00
17,915
17,915.30
8 Water Line for Future
1 LS
10,000.00
10,000.00
1,000.00
1,000.00
3,657.01
3,657.01
Median
9 Traffic Control
1 LS
7,000.00
7,000.00
5,000.00
5,000.00
3,325.00
3,325.00
10 Release
1 EA
1.00
1.00
1.00
1.00
1.00
1.00
Spring Rd. Median
40,501.00
39,501.00
36,622.11
T. R. Rd. Parkway
47,000.00
48,270.00
54,418.32
87,501.00
87,771.00
91,040.43
Total I I 87,501.00 I 87,771.00 I 91,040.43 I
O000513
City of Moorpark
23,401.00
45,705.00
45,731.00
Exhibit 2
Bid Results: Spring Road Median
/ Tierra Rejada Parkway Trees
67,964.00
52,080.50
Page 4 of 5
[File
# bid spring median 2004]
91,365.00
97,785.50
99,401.00
Vendor 9
Vendor 10
Vendor 11
Bid Opening:
Name:
M & R Landscape
HH Construction
Thomsen Landscape
January 18, 2005
Address:
530 Moorpark Ave,
#180
2828 Cochran Street, #320
18800 Erwin Street
City, State:
Moorpark, CA 93021
Simi Valley, Ca 93065
Reseda, CA 91335
Tel. No.:
(805) 529 -4779
(805) 526 -9437
(818) 344 -0158
Contact Person:
Ronald Garcia
Jake Hunsaker
Merle Thomsen
Item
Description
Est Qty Units
Unit Cost
Total Bid
Unit Cost
Total Bid
Unit Cost
Total Bid
1
Remove Trees
10
EA
1,600.00
16,000.00
500.00
5,000.00
950.00
9,500.00
(parkway)
2
R &R Sidewak
2,197
SF
12.00
26,364.00
8.50
18,674.50
10.00
21,970.00
(parkway)
3
Parkway Irrigation
1
LS
1,800.00
1,800.00
3,656.00
3,656.00
7,000.00
7,000.00
4
Tree Wells / Grates
10
EA
1,600.00
16,000.00
1,550.00
15,500.00
1,050.00
10,500.00
(parkway)
5
Plant Trees (Parkway)
10
EA
510.00
5,100.00
150.00
1,500.00
320.00
3,200.00
6
Median Irrigation
1
LS
7,900.00
7,900.00
13,000.00
13,000.00
14,200.00
14,200.00
7
Median Landscaping
1
LS
10,400
10,400.00
20,229
20,229.00
24,200
24,200.00
8
Water Line for Future
1
LS
2,400.00
2,400.00
4,725.00
4,725.00
5,830.00
5,830.00
Median
9
Traffic Control
1
LS
5,400.00
5,400.00
15,500.00
15,500.00
3,000.00
3,000.00
10
Release
I
EA
1.00
1.00
1.00
1.00
1.00
1.00
Spring Rd. Median
23,401.00
45,705.00
45,731.00
T. R. Rd. Parkway
67,964.00
52,080.50
53,670.00
91,365.00
97,785.50
99,401.00
Total I I 91,365.00 I 97,785.50 I 99,401.00 I
0()OOrZa
City of Moorpark
Bid Results: Spring Road Median
/ Tierra Rejada Parkway Trees
[File
# bid spring median 2004]
Vendor 12
Bid Opening:
Name:
Nye & Nelson
January 18, 2005
Address:
1860 Eastman Avenue,
#108
City, State:
Ventura, CA 93003
Tel. No.:
(805) 654 -1682
Contact Person:
Wendy Gorrell
Item
Description
Est Qty
Units
Unit Cost
Total Bid
1
Remove Trees
10
EA
1,600.00
16,000.00
(parkway)
2
R &R Sidewak
2,197
SF
7.50
16,477.50
(parkway)
3
Parkway Irrigation
1
LS
2,600.00
2,600.00
4
Tree Wells / Grates
10
EA
1,200.00
12,000.00
(parkway)
5
Plant Trees (Parkway)
10
EA
425.00
4,250.00
6
Median Irrigation
1
LS
10,000.00
10,000.00
7
Median Landscaping
1
LS
17,000
17,000.00
8
Water Line for Future
1
LS
2,000.00
2,000.00
Median
9
Traffic Control
1
LS
22,000
22,000.00
10
Release
1
EA
1.00
1.00
Spring Rd. Median 40,001.00
T. R. Rd. Parkway 62,327.50
102,328.50
Total I I 102,328.50
0.00
Exhibit 2
Page 5 of 5
0.00
00(305