HomeMy WebLinkAboutAGENDA REPORT 2005 0216 CC REG ITEM 09CTO:
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CITY OF MOORPARK, CALIFORNIA
City Council Meeting
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MOORPARK CITY COUNC I 36CTION: �-
AGENDA REPORT Aza yA, , A06-T- 61M a s
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The Honorable City Council I
Kenneth C. Gilbert, Director of Public Works
February 3, 2005 (Council Meeting 2- 16 -05)
SUBJECT: Consider Resolution Amending the Budget to Fund the
Procurement of Certain Equipment Deemed Necessary to
Facilitate the City's Emergency Response Efforts
DISCUSSION
A. Emergency Response
During the storms of January 9, 10 and 11, it was necessary
to undertake substantial mud and debris removal efforts in
order to reopen closed roads. In addressing these problems we
found that our ability to cope with these demands was
hampered by the lack of sufficient City -owned equipment. We
had to rely on rented equipment and contract services to do
the job. Our response efforts were, therefore, to some degree
controlled by the availability of such rented equipment
and /or contract services.
B. Additional Equipment
The City currently has one small dump truck and a small
loader / scraper. It is recommended below that the City
purchase a large (5 to 8 yd.) dump truck and a backhoe /
loader to improve our in -house capabilities.
The benefits of acquiring these pieces of equipment include:
• Better emergency response capability;
• Savings in rental costs;
• Reduced contractor costs; and
• Time savings related to pick -up and delivery.
In addition to improved emergency
equipment will also improve
operations. The capability of
extremely limited. We expect that
Budget Amend-0502B
response capability, this
and enhance day -to -day
our small dump truck is
a larger dump truck will be
000055
Budget Amendment: Vehicles
February 16, 2005
Page 2
used regularly in meeting the needs of the maintenance and
repair activities of both the Public Works Department and the
Parks Department. We also believe that a new backhoe /loader
will be well utilized by both Departments.
If authorized, it is anticipated that the procurement process
will take about six (6) month to complete.
C. Funding Source [Acc. No. 1000- 8100 - 0000 -9505
A recent analysis prepared by staff shows that past and
projected future annual expenditures to the Gas Tax Fund
[Fund 2605] exceed annual revenues. For this reason staff is
recommending that the requested procurement be funded by the
General Fund Reserve [Fund 10001.
D. Budget Amendment
A summary of the attached Resolution amending the FY 2004/05
Budge.t......i..s........a.s. follows: ......................................................... ...............................
General Fund Reserve
......................................................................................................................... ............................... Current........ .......................Proposed Revised
1000.8100.0000.9505: Vehicles Budget ($) Change ($) Budget ($)
Heavy Duty Dump Truck 50,000 50,000
Backhoe / Loader 50,000 50,000
- 100,000 100,000
STAFF RECOMMENDATION (Roll Call Vote)
Adopt Resolution No. 2005- amending the Budget to fund the
additional expenditures outlined in this report.
Attachments:
Exhibit 1: Draft Resolution
Budget Amend_0502B
000056
Exhibit 1
RESOLUTION NO. 2005 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FY 2004/05
BUDGET TO APPROVE CERTAIN ADDITIONAL
APPROPRIATIONS FROM THE GENERAL FUND RESERVE
[FUND 10001 TO FUND THE PROCUREMENT OF CERTAIN
ADDITIONAL EQUIPMENT REQUIRED TO FACILITATE THE
CITY'S EMERGENCY RESPONSE EFFORTS
WHEREAS, on June 16, 2004, the City Council adopted the
Budget for Fiscal Year 2004/05; and
WHEREAS, a staff report has been presented to the City
Council requesting a budget increase in the aggregate amount of
$100,000; and
WHEREAS, Exhibit "A ", attached hereto and made a part hereof,
describes said budget amendment and its resultant impacts to the
budget line item(s).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a budget amendment in the aggregate increase
of $100,000, as more particularly described in Exhibit "A ", is
hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be filed
in the book of original resolutions.
PASSED AND ADOPTED this 16th day of February, 2005.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment:
Exhibit 'A': Appropriation and Budget Detail
000057
Resolution No. 2005 -
Exhibit "A"
Budget Appropriations
Required to Fund the Procurement
Of Additional Equipment
To Facilitate Emergency Response Efforts
A. Fund Allocation
Fund No.
Fund Name
Amount
1000.5500
General Fund Reserve
$100,000
$ 100,000
$ 100,000
Total
$100,000
B. FY 04/05 Budget Appropriation:
BUDGET NUMBER
BUDGETED
REVISION
NEW BUDGET
1000.8100.0000.9505
$ 0
$ 100,000
$ 100,000
Sub -Total
$ 0
$ 100,000
$ 100,000
Approved as to form:
000068