HomeMy WebLinkAboutAGENDA REPORT 2005 0316 CC REG ITEM 10BrrEM 10 • �•
CITY OF MOORPARK, CALIFORNIA
City Council Meeting
Of _ 3- V
ACTION:
X99-
MOORPARK CITY COUNCIV --
AGENDA REPORT
TO: The Honorable City Council �� y
FROM: Kenneth C. Gilbert, Director of Public Works
DATE: March 3, 2005 (Council Meeting 3- 16 -05)
SUBJECT: Consider Amending the FY 2004/05 Budget to Provide
Additional Funding for Certain Capital Improvement
Projects [8013 - Los Angeles Avenue Widening: Spring
Rd. to Moorpark Ave.; 8037 - Flinn Avenue Realignment;
and 8053 - Civic Center Driveway]
DISCUSSION
A. Overview
For the reasons set forth herein, it is necessary to provide
additional funding for certain capital improvement projects.
B. Project 8013: L. A. Ave Widening - Spring Rd. to Moorpark Ave.
1. Design: Additional funds are required to develop this
project to a "buildable" status. Current efforts include:
a. Staff is in the process of working with a new
consultant to make certain changes to the draft
Negative Declaration for this project, required by
Caltrans.
b. Staff and the design consultant continue to work with
Caltrans toward completion of the Project Study Report
/ Project Report [PSR /PR] for the project.
c. Staff is working with Caltrans on efforts related to
the approval of a Federal Grant to fund a portion of
this project.
2. Right -of -Way: Additional funds are required to fund right -
of -way acquisition efforts for this project. The current
status of those efforts are as follows:
a. Certain unanticipated costs were incurred in acquiring
and clearing the property at the southeast corner of
L. A. Avenue and Fremont Street (282 L. A. Avenue). A
summary of those additional costs is noted below.
Budget_Capital_Adj_0502
0 00129
Budget Adjustment:
Various Capital Projects
March 16, 2005
Page 2
b. As soon as the environmental document for this project
is approved and certified, staff will commence right -
of -way acquisition efforts. Although full funding
requirements for this phase of the project have not yet
been determined, it is recommended that current funding
be increased as noted herein.
3. Inspection: Additional funds are being requested to fund
inspection efforts related to the demolition of the
structure at 282 Los Angeles Avenue.
4. Budget Amendment: A summary of the requested budget
amendment is as follows:
5. 282 Los Angeles Avenue: A summary of cost to date related
to the acquisition and clearing of the property at the
corner of Los Angeles Avenue and Fremont Street is as
follows:
Description
Current
Requested
Revised
Description
Budget ($)
Change ($)
Budget ($)
Design
99,741
100,000
199,741
Right -of -Way
138,258
1,000,000
1,138,258
Construction
Local Share
130,000
6,100
136,100
Federal Grant
796,770
0
796,770
Sub -Total
926,770
6,100
932,870
Inspection
100,000
2,553
102,553
Total FY 04/05 Budget
1,264,769
1,108,653
2,373,422
Plus Prior Year Exp.
337,001
337,001
Total
1,601,770
1,108,653
2,710,423
5. 282 Los Angeles Avenue: A summary of cost to date related
to the acquisition and clearing of the property at the
corner of Los Angeles Avenue and Fremont Street is as
follows:
Description
Total ($)
Property Acquistion
400,871.05
Demolition Costs
8,726.00
Contract Admin.
2,553.40
Total
412,150.45
C. Project 8037: Flinn Avenue Realianment Protect
1. Design: Expenses in excess of last years' budget has
caused a negative budget amount to be carried over. The
requested additional appropriation for design will remedy
that problem and provide a contingency for close -out
costs.
2. Construction: Additional funds ar
anticipated construction costs
current status of this constructio
a. The Southern California Edison
stages of completing the new
e required to fully fund
for this project. The
n project is as follows:
Company is in the final
underground electrical
distribution system for this area.
b. When underground power is available, the
the power to the traffic signal
temporary power to the underground power
Budget Capital Adj 0502
City will have
converted from
feed.
000130
Budget Adjustment:
Various Capital Projects
March 16, 2005
Page 3
c. When all of the underground electrical conversion work
has been completed, the contractor will be able to
complete the "punch list" for the project.
d. Staff continues to work with the contractor, the City
Attorney and certain subcontractors and suppliers to
resolve certain issues necessary to "clear" Stop
Notices filed against this project.
e. The requested Budget amendment also revises the total
project appropriations from last year's estimated
requirements.
3. Inspection: An additional appropriation is required to
fully fund the inspection costs for this project.
4. Budget Amendment: A summary of the requested budget
amendment is as follows:
D. Protect 8053: Civic Center Drivewa
1. Cost Allocation: All costs for this project were to be
allocated 1/3 - 2/3 Moorpark Redevelopment Agency (MRA)
[Fund 29021 and the General Fund [Fund 10001.
Unfortunately, the allocation of expenses last fiscal year
did not follow this formula. The attached Resolution makes
adjustments to the Budget necessary to correct certain
projected FY 04/05 year -end deficits.
2. Budget Surplus: In that certain appropriations were not
expended last fiscal year, the total appropriations for
this project will exceed the total project expenditures.
At the end of this fiscal year, any surplus appropriations
will revert to funding sources.
STAFF RECObMNDATIONS (Roll Call Vote)
Adopt the attached Resolution amending the FY 2004/05 Budget for
a) Project 8013: Los Angeles Avenue Widening - Spring Road to
Moorpark Avenue; b) Project 8037: Flinn Avenue Realignment; and
c) Project 8053: Civic Center Driveway Modification Project.
Attachment:
Exhibit 1: Resolution
Budget Capital Adj 0502
000131
Current
Requested
Revised
Description
Budget ($)
Change ($)
Budget ($)
Design
(3,927)
6,429
2,502
Construction
57,669
62,331
120,000
Inspection
(9,775)
19,497
9,722
Total FY 04/05 Budget
43,967
88,257
132,224
Plus Prior Year Exp.
930,338
0
930,338
Total Appropriations
974,305
88,257
1,062,562
D. Protect 8053: Civic Center Drivewa
1. Cost Allocation: All costs for this project were to be
allocated 1/3 - 2/3 Moorpark Redevelopment Agency (MRA)
[Fund 29021 and the General Fund [Fund 10001.
Unfortunately, the allocation of expenses last fiscal year
did not follow this formula. The attached Resolution makes
adjustments to the Budget necessary to correct certain
projected FY 04/05 year -end deficits.
2. Budget Surplus: In that certain appropriations were not
expended last fiscal year, the total appropriations for
this project will exceed the total project expenditures.
At the end of this fiscal year, any surplus appropriations
will revert to funding sources.
STAFF RECObMNDATIONS (Roll Call Vote)
Adopt the attached Resolution amending the FY 2004/05 Budget for
a) Project 8013: Los Angeles Avenue Widening - Spring Road to
Moorpark Avenue; b) Project 8037: Flinn Avenue Realignment; and
c) Project 8053: Civic Center Driveway Modification Project.
Attachment:
Exhibit 1: Resolution
Budget Capital Adj 0502
000131
Exhibit 1
RESOLUTION NO. 2005-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, AMENDING THE FY
2004/05 BUDGET TO REVISE THE AMOUNTS OF THE
APPROPRIATIONS AND BUDGET FOR CERTAIN CAPITAL
IMPROVEMENT PROJECTS AS LISTED HEREIN
[GENERAL FUND RESERVE (FUND 1000); LOS
ANGELES AVENUE AOC FUND (FUND 2501); TDA
ARTICLE 3 FUND (Fund 2602); GAS TAX FUND
(FUND 2605); AND MRA OPERATIONS FUND (FUND
2902)]
WHEREAS, on June 16, 2004, the City Council adopted the
Budget for Fiscal Year 2004/05; and
WHEREAS, a staff report has been presented to the City
Council requesting a budget increase in the aggregate amount of
$1,204,019; and
WHEREAS, said budget amendments and their resultant impacts
to certain budget line item(s) is clearly set forth in Exhibits
"A ", "B" and "C" attached hereto and made a part hereof.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a Budget amendment in the aggregate increase
of $1,204,019 as more particularly described in Exhibits "A ", "B"
and "C" is hereby approved for certain Capital improvement
Projects summarized as follows:
Exhibit Project Amount ($)
A 8013: Los Angeles Avenue Widening: Spring Rd. to Moorpark Ave. 1,108,653
B 8037: Flinn Avenue Realignment 88,257
C 8053: Civic Center Driveway Modification 7,109
Total 1,204,019
SECTION 2. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be filed
in the book of original resolutions.
PASSED AND ADOPTED this 16th day of March, 2005.
ATTEST:
Patrick Hunter, Mayor
Deborah S. Traffenstedt, City Clerk
Attachment:
Exhibits 'A', 'B' & 'C': Appropriation and Budget Detail
000132
Resolution No. 2005 -
Exhibit "A"
Revised Appropriations & Budget
for Project 8013
Los Angles Avenue Widening Project
Spring Road to Moorpark Avenue
A. Fund Allocation
B. FY 04/05 Budget Re-Cap
C. Total Appropriations Re-
Account Number
2501.8 3 - 1- 0....... 8 0 13.x x x x
. .... .. ..... .....
.
. ....................
8 3 1 0 .8 0 1 3 x x x x
D. Distribution of
$ 1,264,769: $ 1,108,653
FY 04/05 1
Prior Years'
Bud geti
Expenditures
..............
57 6, 652
$ 337,001
....... . ........ ...... .... ......
$ f
......................... ............... ................. .............................. ....
$ 0
$ 2f373,422
...................... ............................................ .......................... .........
$ 337fO01
.............. ................... ............................... ............
iations to Expense Accounts
.......................... ............... I ................................... ... . . . .
Current
. . . . ... I .......... .................................................................................
Subject
FY 04/05;
Budget:
(Reduction)
99,741:
$ 100,000
$ 138,258'
$ 1,000,000
................. .......... ................ .............. ................... ............... ........... ................... ................ .... .................. ................ ................... .............................................................
.....................................................
25 .831-0 -8, 3 0'': , 'I n sip 100,000
Revised
FY 04/05
Budget
,576,652
2,373,
Total
�priations
507,415
.......... I.., ..................... ... ...............................
796,770
2,710,423
FY 04/05
Budget
199,741
............. ....................
............... I I .................. -
,138,258
..................... ... ... ... .
6, 100 1
...........
$ i36, 100
- ............ . ....
0
......................... ....................... .... ..
$ 796,770
6,106
...................... ..............
932 , 870
.................. .. .... ...
.......................
2,
$ 102,553
8,653 $2,373,422
000133
Resolution No. 2005 -
Exhibit "B"
Revised Appropriations & Budget
for Project 8037
Flinn Avenue Realignment
A. Fund Allocation
B. FY 04/05 Budget Re -Cap
C. Total Appropriations Re -Cap
Current;
Subject;
.............................__ ............... ,.
Revised
FY 04/05` Appropriation;
FY 04/05;
FY 04/05
Account Number
. . . . . . . : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Budget!
(Reduction):
Budget
Budget
2 5 0 1. 8 310.8 0._3_ ....x.._ xxxx
'........................... $........
2.2..............._
$ 43,853
$
........ 61,57S
...............................
2602.8310.8037.xxxx
...................
..................................................................................................
....................._1_?...._7
5
. . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
$ 695
. . . . . . . . . . . . . .. . .. .
$...__.......
.........................._.._0
.............................,.
2605.8301.8037.xxxx
...............................................................................................................................................................................................................................................................................................
............._...... .....$.........................
$
.......................x...695)
.............. . .................. : ...............................
147
$ ..........................147)
$...............
0...
2.... 9......... 2
0 . 8310. 8037.xx ........
....... .
............._$.............42,
$
...............................
.............$................
....._1.5.........8_.5.3.......
2902.8310.8037.xxxx
................. ..._ ...... ......................... ........
$
43,967
$ 88,257
$
132,224
C. Total Appropriations Re -Cap
Approved as to form: /a �i
000134
........ ...
Revised:
.. .................................
.............................__ ............... ,.
FY 04/05;
Prior Years'
Total
Account Number
Budget
Expenditures'
2501.8310.8037.xxxx
............................................................................_......................._........................:
. . . .......... . . . . . . . . . . . . . $ ...........
...............................
. . . . . . . . . . . . . . ........ . . . . . . . ._: .............
61,575 :_.................................................................................................................
$
440,478
502,053
310. 8037 . xxxx
.3.1..0.......8..0..3_;.... ............................ ..............................$
$
... ...........
0..............._.............
600
..._$..........................
$
............
42......600 ......
2...6..0.5.......8.
xxxx
.................................................................._
0
............._$.............42,
$
15..'.... 8.. 5.. 3 .............
.............$................
....._1.5.........8_.5.3.......
2902.8310.8037.xxxx
................. ..._ ...... ......................... ........
$
70,649
$
431,407
$
502,056
........................ . . . . . . . . . . . . . . . ....................................... . . . . ......................................... . ...................... .......................
$
. . . . . . .............................. . . . . . . . . . .
132 224
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .......................................................................................................................................................................
$
930,338 .................
$1,062,562
...............................
Approved as to form: /a �i
000134
Resolution No. 2005 -
Exhibit "C"
Revised Appropriations & Budget
for Project 8053
Civic Center Driveway Modification
A. Fund Allocation
B. FY 04/05 Budget Re-Cap
current . sunject: KeV3.SeCL
FY 04/05: Appropriation FY 04/05;
Account Number Budget' (Reduction) Budget.
----------- ; . ..... ...................... ..................... .............. . .....
........................
1000.8310.8053.xxxx
$ (939) 1 $ 5,137 $ 4, 198
........................... ..... .............. ... . ........ .. ........ . . ........ ............. . ........ . ........... ... !
.. . . .. ....... . . .. . ...... ...... . . ...... .. . .. ..... ....................... ..................................................... .................. ......... ... ... ... .....
972
.2902.8310.8033.xxxx $ 1,531
$ 3,553
................................................................. ....................................... ...................................... ............................
$ 642 $ 7,751
$ 7,109;
C. Total Appropriations Re-
xeV3.Sea
Total
Total
Year-End!
FY 04/05
Prior
Years''
Total'
.Account Number Budget:
Expenditures'
Apppriations:
............. ......................................................... .....
1000.8310.8053.xxxx $ 4,198
..... .
$
43,646
$ 47,884
.......... .......................................... ...... . . . ................................. ...... . ............. ...............................................................................
.. . ................................................................ .
2902.8310.8053.xxxx 3,553
$
.................................................
19,782
- .......................................................... ......................................
$ 23,335
.......... .............. I ............................. ................................ .................... ............... ...................
$ 7,751
$
63,428
$ 71,179
E. Total Budget Re-C
Approved as to form: �
000135
Total
Total
Year-End!
:Account Number Appropriations
Expenditures:
Surplus,
. ....... . .
1000.8310.8053.xxxx $
............
47,844
$ 46,682
1,162
...................................................... . ..................................... . .......... ... . ........................ . .... . .............................. ...........................
........... ....... . ... ................................ ......................
23,335
............ . .............. .
$ 23,335
.. .........
.............. ................... ............ ............. ............................... ...........
$
71,179
$ 70,017
1,162
Approved as to form: �
000135