HomeMy WebLinkAboutAGENDA REPORT 2005 0316 CC REG ITEM 10HITEM 10 • N .
CITY OF MOORPARK, CALIFORNIA
City Council Meeting
Of 13- 1611?105
ACTION: �1.dat..lop
Moorpark City CouncilBY: -e_
Agenda Report
To: The Honorable City Council 1
From: Kenneth C. Gilbert, Director of Public Works TC Y
Date: March 9, 2005 (Council Meeting 3- 16 -05)
Subject: Consider Awarding a Contract for the Construction of a
Sub -Drain on Little Hollow Place
DISCUSSION
A. Background
1. General: Certain areas of the City have soil conditions
which are not conducive to the "normal" percolation of
surface water. The existence of clay lenses and other such
factors create conditions which cause water to remain
"perched" just below the surface and to pool and /or flow on
the surface.
2. Pavement Problems: Perched ground water which infiltrates
the base material under asphalt pavement, is a major cause
of the deterioration of the structural integrity of the
street pavement. Such conditions cause the pavement to
crack and to develop potholes.
3. Sidewalk Problems: Perched ground water is often forced to
the surface when there is no where else for it to go.
Sometimes this water flows across a sidewalk and fosters
the growth of algae on the sidewalk. Sometimes these
conditions create a slippery surface on the sidewalk, which
is a potential hazard to the public.
4. Sub- Drains: In the past the City has installed sub - drains
to intercept and convey groundwater near the surface to an
existing storm drain. The design for such Sub - Drains is a
perforated pipe in a rock - filled trench, surrounded by a
geo- fabric to prevent fine materials from being washed
away.
Little Hollow awd 0503
000180
Little Hollow Sub - Drain: Award
March 16, 2005
Page 2
B. Little Hollow Sub - Drain: Project Description
1. Pavement Problem: A number of months ago staff responded to
a failed pavement problem on Little Hollow Place. It was
discovered that water was flowing from the pothole - a
broken water line was suspected. Upon excavating the site
it was discovered that the subsurface condition of the soil
was thoroughly saturated by perched groundwater and that
subsurface flows from surrounding areas created hydrostatic
pressure causing water to flow up through the pavement and
into the gutter.
2. Project Plans / Specifications: Plans and specifications
have been prepared for the construction of a sub -drain at
the lip of gutter along the east side of the street. The
location and limits of the project are generally shown in
the diagram attached as Exhibit 1.
3. Pavement Rehabilitation: This project will include the
removal and replacement of pavement and base in a limited
area showing severe stress. It is the intent of staff to
include this street in an upcoming pavement resurfacing
project which will apply an ARAM (Asphalt- Rubber Aggregate
Membrane) pavement surface to the street.
4. Notice: Notice of the construction of this project has been
mailed to the owner / resident of all of the affected
properties.
C. Project Approval
In February of this year the
and specifications for this
advertise for receipt of bids.
D. Bid Results
City Council approved the plans
project and authorized staff to
Bids for the subject project were received and opened on March
8, 2005. The apparent low bidder is Dial Construction, Inc.
(Simi Valley), with a bid of $23,938.00. A summary of the bid
results is attached as Exhibit 2.
It has been determined that the apparent low bidder is
qualified to perform the work. Said bidder has confirmed that
their bid is valid and that they are prepared to proceed with
the construction of the project.
Subsequent to the formal bid opening, it was learned that two
bids, received and stamped prior to the bid deadline, had
been received and placed in the vault for safe keeping. Those
Little Hollow awd 0503
000181
Little Hollow Sub - Drain: Award
March 16, 2005
Page 3
bids were opened subsequent to the formal bid opening.
Neither of those two bids were the lowest bid of all of the
bids received. The Bid Summary attached as Exhibit 2 includes
the two bids which were opened subsequent to the bid opening.
E. Fiscal Impact: Construction
1. Construction Cost Estimate: A preliminary estimate of
project costs is as follows:
........................................................................................................................................................................................................ ....__.........................
Element Cost
Design 6,000
Construction 24,000
Constr Contingency (20 %) 4,800
Inspection ** 1,200
Total 36,000
............. . ............. ........................................................................ _ ............. _ .............. _._. ............. ............. _._ ....................................... . ..........._.......... _ ......
.:
** Note: Inspections will be performed by City staff.
2. Budget: Attached as Exhibit 3 is a Resolution amending the
Budget by appropriating funds for this new project.
3. Funding Source: The recommended funding source for the
subject project is the Gas Tax Fund.
F. Administrative Actions
If the recommended action is taken by the City Council,
certain administrative actions will be undertaken by staff,
including the following:
• A construction contract agreement will be forwarded to the
contractor for the construction of the project, for the
contract price of $23,938.00.
• When all of the contract documents are in order, the
agreement will be executed by the City Manager.
• A construction contingency of $4,800.00 (20 %) will be set
aside for the project.
G. Schedule
It is anticipated that construction will commence in April
and be completed in May.
STAFF RECOrMENDATIONS (Roll Call Vote)
Approve the award of a construction contract to Dial
Construction, Inc. for the construction of the subject project.
Attachments:
Exhibit 1: Location Maps
Exhibit 2: Bid Results
Exhibit 3: Resolution
Little Hollow awd 0503
000182
Im
Z
City of Moorpark
Bid Results: Little Hollow Sub -Drain
[File # bid subdrain 2004]
Project
Exhibit 2
Page 1 of 3
Bidder » »>
Vendor 1
Vendor 2
Bid Opening:
March 8, 2005
Name:
Address:
Engineer's Estimate
Dial Construction, Inc.
P.O. Box 940010
Vasily Company, Inc.
9843 Rancho Caballo Drive
City, State:
Simi Valley, CA 93094
Shadow Hills, CA 91040
Tel. No.:
(805) 522 -5041
(818) 645 -1469
Contact Person:
Randy Wagner
Johnny Vasily
Item Description
Est Qty Units
Unit Cost
Total Bid
Unit Cost
Total Bid
Unit Cost Total Bid
1 Traffic Control
1 LS
800.00
800.00
3,300.00
3,300.00
500.00
500.00
2 Sub -Drain
426 LF
30.00
12,780.00
27.00
11,502.00
50.63
21,568.38
3 AC Pavement
19 Ton
150.00
2,850.00
260.00
4,940.00
131.58
2,500.02
4 Base
43 Ton
30.00
1,290.00
65.00
2,795.00
34.88
1,499.84
5 PCC Curb /Gutter
7 LF
26.00
182.00
125.00
875.00
64.29
450.03
6 PCC Sidewalk
35 SF
8.00
280.00
15.00
525.00
15.71
549.85
7 Release
1 EA
1.00
1.00
1.00
1.00
1.00
1.00
Total
18,183.00
23,938.00
27,069.12
000184
City of Moorpark
Exhibit 2
Bid Results: Little Hollow Sub -Drain Project
Page 2 of 3
[File # bid subdrain 2004]
Bidder » »>
Vendor
Vendor4
Vendor
Bid Opening:
Name:
GPM Sealrite
HH Construction
Lee Construction Co.
March 8, 2005
Address:
240 Quail Court
2828 Cochran Street, #320
3354 Lathrop Avenue
City, State:
Santa Paula, CA 93060
Simi Valley, CA 93065
Simi Valley, CA
93063
Tel. No.:
(805) 933 -0909
(805) 526 -9437
(805) 522 -5195
Contact Person:
Gordon Miller
Jake Hunsaker
Ronald Smith
Item Description
Est Qty
Units
Unit Cost
Total Bid
Unit Cost
Total Bid
Unit Cost
Total Bid
1 Traffic Control
1
LS
1,000.00
1,000.00
1,500.00
1,500.00
3,500.00
3,500.00
2 Sub -Drain
426
LF
48.20
20,533.20
42.44
18,079.44
47.00
20,022.00
3 AC Pavement
19
Ton
130.00
2,470.00
210.53
4,000.07
90.00
1,710.00
4 Base
43
Ton
55.00
2,365.00
46.51
1,999.93
55.00
2,365.00
5 PCC Curb /Gutter
7
LF
45.00
315.00
357.14
2,499.98
100.00
700.00
6 PCC Sidewalk
35
SF
15.00
525.00
12.00
420.00
45.00
1,575.00
7 Release
1
EA
1.00
1.00
1.00
1.00
1.00
1.00
Total
27,209.20
28,500.42
29,873.00
00()185
City of Moorpark
Exhibit 2
Bid Results: Little Hollow Sub -Drain Project
Page 3 of 3
[File # bid subdrain 2004]
Bidder » »>
Vendor 6
Vendor 7
Vendor 8
Bid Opening:
Name:
Mike Stanton Construction, Inc.
March 8, 2005
Address:
3578 Corona Street
City, State:
Camarillo, CA 93010
Tel. No.:
(805) 445 -7650
Contact Person:
Michael Stanton
Item Description
Est Qty
Units
Total Bid
Unit Cost
Total Bid
Unit Cost
Unit Cost
Total Bid
1 Traffic Control
I
LS
1,000.00
1,000.00
0.00
0.00
2 Sub -Drain
426
LF
31.00
13,206.00
0.00
0.00
3 AC Pavement
19
Ton
635.00
12,065.00
0.00
0.00
4 Base
43
Ton
87.00
3,741.00
0.00
0.00
5 PCC Curb /Gutter
7
LF
45.00
315.00
0.00
0.00
6 PCC Sidewalk
35
SF
25.00
875.00
0.00
0.00
7 Release
1
EA
1.00
1.00
0.00
0.00
Total
31,203.00 1 0.00 1 0.00
000186
Exhibit 3
RESOLUTION NO. 2005-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, AMENDING THE FY
2004/05 BUDGET TO ESTABLISH PROJECT 8062 FOR
THE CONSTRUCTION OF THE LITTLE HOLLOW SUB -
DRAIN PROJECT [GAS TAX FUND (FUND 2605)]
WHEREAS, on June 16, 2004, the City Council adopted the
Budget for Fiscal Year 2004/05; and
WHEREAS, a staff report has been presented to the City
Council requesting a budget increase in the aggregate amount of
$36,000); and
WHEREAS, Exhibit "A ", attached hereto and made a part hereof,
describes said budget amendment and its resultant impacts to the
budget line item(s).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a Budget amendment in the aggregate increase
of $36,000, as more particularly described in Exhibit "A ", is
hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be filed
in the book of original resolutions.
PASSED AND ADOPTED this 16th day of March, 2005.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment:
Exhibit 'A': Appropriation and Budget Detail
000183'7
Resolution No. 2005 -
Exhibit "A"
Appropriations & Budget
For Project 8062: Little Hollow Sub-Drain
A. Fund Allocation
B. FY 04/05 Budget Re-Cap
C. Distribution of
Appropriations to Expense
Accounts
.... . .............
Current]
Subject'!
Revised!
FY 04/05
Appropriation 1
FY 04/051
!Account Number
:
Budget
(Reduction) i...... . .....
Budget
-
12605.8310.8062.9601:
Design
$ 0
$
6,000
$ 6,0001
$ 0!
2 60 5._8..310 80 62.9 610.__.......8 -0 -W
.... . . . . ..... ......... . ............ - I .... . . . .........
. ..... . . ....... . .... . ------ .............. .
$
2605.8310.8062.9640:
Const
$ 0
$
28,800!
$ 28,8001
t 2605.8310.8062.9650: Insp.
T_
Total
...... . . . . . . .. . ............... . . . ............ ........ . . - . . . ..............
Project
. . .. . ......... ........................ . .. .
$ 0;
....... . . . ...............
$
36,000
$ 36,000
................
Approved as to form:
0()()IE. S