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HomeMy WebLinkAboutAGENDA REPORT 2005 0406 CC REG ITEM 10IITEM 1 ° • _ • CITY OF MOORPARK, CALIFORNIA City Council Meeting ACTION: /l�irL[ / �f N ��f�/' �.0-, LA r -A 3// �' /i MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Johnny Ea, Budget & Finance Manager DATE: March 29, 2005 (meeting of April 6, 2005) SUBJECT: CONSIDER MID -YEAR AMENDMENTS TO 2004/2005 FISCAL YEAR BUDGET BACKGROUND The City Council adopted a budget for fiscal year 2004/2005 on June 16, 2004 and periodically has amended it by resolution for various projects and programs. After a review of the current budget status, in anticipation of developing a budget recommendation for the new fiscal year, staff has compiled additional recommended budget amendments for the City Council's consideration. DISCUSSION The attached resolution makes several revenue and expenditure adjustments to the currently adopted 2004/2005 fiscal year budget, with an explanation for each item contained in Exhibit "A ". Revenue adjustments are either increases due to unanticipated revenue or receipts higher than budgeted. Expense adjustments are all either cost increases that the Council has previously authorized, omissions, or critical items that were not previously included in the budget. General Fund increases will be covered by additional projected General Fund revenues. Other increases will either be reimbursed with Federal Grants or come out of available reserves. STAFF RECOMMENDATION (Roll Call Vote Required) 1. Adopt Resolution No. 2005- amending the 2004/2005 budget as noted in Exhibit "A" to the attached resolution. U®039.r RESOLUTION NO. 2005- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2004/2005 ADOPTED OPERATING AND CAPITAL IMPROVEMENTS BUDGET WHEREAS, on June 16, 2004, the City Council adopted the Operating and Capital Improvements Budget for fiscal year 2004/2005; and WHEREAS, certain additions and adjustments to the budget are proposed to allow for effective service delivery for the balance of the fiscal year; and WHEREAS, the City Council now wishes to amend the 2004/2005 fiscal year budget as noted in Exhibit "A". NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment as described in Exhibit "A" attached hereto is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 6th day of April, 2005. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk 000393 Exhibit "A" Mid Year Budget Amendment for the 200412005 Fiscal Year F� Object Current Current Amended Budget Unit Code Fund Description Budget Actual Revision Budget Explanation REVENUE: 1000 3030 General Fund Sales tax $1,620,000 $ 1,321,237 $ 380,000 $ 2,000,000 Sales taxes more than anticipated 1000 3401 General Fund Rents and Concessions 35,000 42,111 15,000 50,000 Facility rentals higher than anticipated 1000 3750 General Fund Revs not Elsewhere Clas 10,000 200,016 195,000 205,000 PEG Access Capital Grant Franchise Agreement 1000 3752 General Fund Restitution /Insurance - 11,650 11,650 11,650 Restitution from various cases 1000 3883 General Fund Special Police Dept Svc 42,000 61,044 23,000 65,000 False Alarm and Vehicle Impound fees higher than anticipated Subtotal 624,650 2111 3751 Zone Development Expense Reimb. - 489,000 489,000 489,000 Poindexter Park property State of California Safe Neighborhood Parks bond and Cleanwater /Air revenue 2200 3826 Community Develop Advance Planning Fees 7,308 12,000 12,000 Charles Abbott advance planning fees 2201 3741 City Affordable Housing Other Loan Payoff 24,475 24,475 24,475 Villa Campesina loan payments 2201 3751 City Affordable Housing Expense Reimb. 293,610 293,610 293,610 Calhome payments from State and repayments from Subtotal 318,085 individual homeowners 2609 3616 Other State /Federal Grt Homeland Security Grant - 33,472 33,472 Anticipated Homeland Security Grant revenue 2715 3610 Emergency Managemnt FEMA Reimb. - 21,940 21,940 Anticipated 2005 Rain Storm FEMA/OES reimbursement Grand Total 1,499,147 F� Exhibit "A" Mid Year Budget Amendment for the 2004/2005 Fiscal Year U7 Object Current Current Amended Budget Unit Code Division Description Budget Actual Revision Budget Explanation EXPENDITURES: 0100 - 5710 -0000 9102 Non - departmental Contract Services $ 57,718 $ 12,733 $ 6,510 $ 64,228 Contract installation of MOM software & anti -spam software 0100 - 5710 -0000 9205 Non - departmental Special Department Supp 30,177 11,789 453 30,630 Microsoft Operations Manager software 1000 - 3100 -0000 9103 City Clerk Special Professional Sery 16,204 9,146 8,300 24,504 Appraisal services 1000- 3100 -0000 9235 City Clerk Election Costs 8,000 10,016 2,017 10,017 November election costs higher than anticipated 1000 - 3110 -0000 9122 City Clerk Legal Services 10,000 13,727 6,000 16,000 HR legal services 1000 - 3110 -0000 9236 City Clerk Employment Recruitment 8,000 11,233 5,000 13,000 Recruitment expenses higher than anticipated 1000 - 7100 -0000 9122 Community Services Legal Services 2,000 4,359 4,500 6,500 Legal services for High Street Pepper Trees and Art in Public Places Ordinance 2111 - 7800 -7814 9632 Park Maintenance Villa Campesina Park 798 8,372 7,438 8,236 Villa Campesina landscape and supplies 2200 - 1100 -0000 9102 City Council Contract Services 4,175 5,119 944 5,119 Moorpark share of LAFCO charges 2609- 2210 -0000 9103 Emergency Managemnt Special Professional Sery - - 4,500 4,500 Tabletop exercise cost; will be reimbursed with Homeland Security Grant funds 2609- 2100 -2005 9620 City Manager Construction - Buildings - 25,972 25,972 Personnel identification equipment and security cameras; will be reimbursed with Homeland Security Grant funds 2601 - 7310 -7302 9632 Public Transit Improve Other than Bldgs - 3,193 3,193 3,193 Bus shelter purchase with State Transit Assistance money 2715 - 2210 -0000 9004 Emergency Managemt Overtime - 3,858 3,858 3,858 2005 Rain Storm overtime not budgeted; will be reimbursed by FEMA and State OES 2715 - 2210 -0000 9102 Emergency Managemt Contract Services - 13,378 13,378 13,378 2005 Rain Storm contract services not budgeted; will be reimbursed by FEMA and State OES 2715 - 2210 -0000 9205 Emergency Managemt Special Department Supp - 269 269 269 2005 Rain Storm supplies not budgeted, will be reimbursed by FEMA and State OES 2715 - 2210 -0000 9211 Emergency Managemt Equipment rental - 3,470 3,470 3,470 2005 Rain Storm equipment rental not budgeted; will be reimbursed by FEMA and State OES 2715 - 2210 -0000 9255 Emergency Managemt Gasoline /Diesel - 350 350 350 2005 Rain Storm clean up fuel not budgeted; will be reimbursed by FEMA and State OES 2715 - 2210 -0000 9303 Emergency Managemt Signs - 170 170 170 2005 Rain Storm Grimes Canyon Rd closure signs not budgeted; will be reimbursed by FEMA and State OES 2715- 2210 -0000 9310 Emergency Managemt Asphalt/Concrete - 445 445 445 2005 Rain Storm repair not budgeted; will be reimbursed by FEMA and State OES 4003 - 3100 -0000 9503 City Clerk Computer Equipment 2,700 8,027 5,813 8,513 For new Questys server Grand Total 102,580 U7