HomeMy WebLinkAboutAGENDA REPORT 2005 0518 CC REG ITEM 10GITEM 1 o. G . MWWWW
CITY OF MOORPARK, CALIFORNIA
City Council Meeting
of 5- -'/00- -?p 0s,
ACTION: wd
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council T
I
FROM: Deborah S. Traffenstedt, Administrative Services Director
DATE: May 13, 2005 (CC Meeting of 5/18/05)
SUBJECT: Consider Resolution Amending the Classification Plan and
Job Descriptions for Non - Competitive and Competitive
Service and Hourly Employees and Rescinding Resolution
No. 2005 -2308
BACKGROUND AND DISCUSSION
Attached to this report is a draft resolution amending the
Classification Plan and Job Descriptions for City Employees. The
proposed revision is consistent with the City Council's direction
at the May 10 special meeting agenda to create an Active Adult
Center Supervisor job description.
If approved, the new job description will be inserted into the
revised Classification Plan with the final signed resolution.
STAFF RECOMMENDATION
Adopt Resolution No. 2005-
Attachment: Draft Classification Plan Resolution and new job
description for Active Adult Center Supervisor.
ATTACHMENT
RESOLUTION NO. 2005-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, ESTABLISHING A REVISED
CLASSIFICATION PLAN AND JOB DESCRIPTIONS FOR NON-
COMPETITIVE, COMPETITIVE SERVICE, AND HOURLY
EMPLOYEES AND RESCINDING RESOLUTION NO. 2005 -2308
WHEREAS, the City Council adopted Resolution No. 2005 -2308
on April 6, 2005, establishing a revised classification plan and
job descriptions for Non - Competitive and Competitive Service
employees; and
WHEREAS, the Council has determined that revisions to the
Classification Plan are appropriate to add a new job description
for Active Adult Center Supervisor.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
.SECTION L. All job descriptions attached as Exhibit A to
this resolution are hereby adopted as the City's Classification
Plan; the Public Works Director job description shall be
retained through July 31, 2005, and after that date shall be
deleted based upon the combination of City Engineer and Public
Works Director positions.
.SECTION 2.. The City Manager shall have the authority to
make temporary additions or deletions to the Classification Plan
in the interest of efficient and effective administration of the
Plan. Such alterations shall not become an approved part of the
Plan until adoption by City Council resolution.
.SECTION 3.. Resolution No. 2002 -2308 is hereby rescinded.
.SECTION 4.. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be
filed in the book of original resolutions.
PASSED AND ADOPTED this 18th day of May, 2005.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Exhibit A: Classification Plan Job Descriptions 0 0, (�,),
Resolution No. 2005- EXHIBIT A
Page
ACTIVE ADULT CENTER SUPERVISOR
Class specifications are intended to present a descriptive list
of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed
within the job.
DEFINITION
To supervise, assign, review and participate in the work of
staff responsible for providing services for active
adults /senior citizens; to provide on -site supervision and
coordination, scheduling, implementation, and promotion of the
Moorpark Active Adult Center; to assist with citywide cultural
arts and performing arts programs and events; and to perform a
variety of technical tasks relative to assigned area of
responsibility. This position is non - competitive service,
overtime exempt.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from a division manager or Parks,
Recreation and Community Services Director.
Exercises direct and primary supervision over professional,
technical and clerical staff and volunteers, and over
professional service agreements and /or contractors and
consultants.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other
important responsibilities and duties may include, but are not
limited to, the following:
Essential Functions:
1. Plan and prioritize activities related to providing active
adult /senior citizen services and programs including
educational and recreational programs or activities,
information and referrals regarding housing,
transportation, and programs, special events and other
related services.
2. Provide essential staff assistance and support to the
Parks, Recreation and Community Services Director and
assigned supervisor.
Resolution No. 2005 -
Page
3. Participate in the selection of part -time staff; provide or
coordinate staff training; work with employees to correct
deficiencies; implement discipline procedures; write,
review, and evaluate staff training manual; recruit
volunteers; conduct quarterly volunteer training and
supervise volunteers on a daily basis.
4. Recommend and assist in the implementation of division
goals and objectives; establish schedules and methods for
providing senior programs; implement policies and
procedures.
S. Participate in the preparation and administration of the
Active Adult Center budget; submit budget recommendations;
monitor expenditures.
6. Prepare grant reports and program evaluations for Parks,
Recreation and Community Services Director's approval;
attend meetings with staff, the Director, Advisory
Committee and subcommittee, volunteers and Area Agency on
Aging.
7. Promote the Active Adult Center within the community with
flyers, schedules of events, pamphlets and brochures,
presentations to organizations, press releases, and
announcements on government TV.
8. Organize, schedule and implement Active Adult Center
activities; propose purchases of supplies and materials;
coordinate facility needs with program and activity
leaders.
9. Serve as staff to Active Adult Center Advisory Committee,
plan agendas, represent City at monthly meetings; take
minutes of meetings.
10. Seek grants and write grant proposals; network with
provider agencies, community groups and media.
11. Write monthly newsletter.
12. Monitor program compliance with applicable laws, rules and
regulations.
13. Maintain awareness of new developments in the field of
active adult /senior citizen services; incorporate new
developments as appropriate into programs.
Resolution No. 2005 -
Page
14. Assume responsibility for all operations associated with
the Senior Nutrition Program, including all compliance and
training requirements.
15. Conduct in -home interviews with senior citizens interested
in home delivered meals and make determination on
eligibility.
16. Serve as the City's liaison with the Area Agency on Aging
on all matters including grants.
17. Assist with citywide cultural arts and performing arts
programs and events.
18. Serve as the City's liaison to the Ventura County Arts
Council and with other regional arts organizations.
19. Assist with the City's Art in Public Places Program and
with art grant applications.
Marginal Functions:
1. Serve as emergency response worker as necessary.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operations, services and activities of a recreational and
educational program for active adult /senior citizens.
Principles of supervision, training and performance evaluation.
Services available to seniors who live in Ventura County.
Basic procedures, methods and techniques of budget preparation
and control.
Recent developments, current literature and information related
to active adult /senior citizen services and activities.
Application of marketing theories, principles and practices and
their application to program promotion.
Principles and practices of budget administration.
Principles and practices of contract administration.
Methods of research, program analysis, and report preparation.
Policies and procedures of the assigned department.
Public relations techniques.
English usage, spelling, grammar and punctuation.
Modern office procedures, methods and equipment.
� h "
_�, ON.
Resolution No. 2005 -
Page
Pertinent Federal,
regulations.
Ability to:
State, and local laws, codes and safety
Supervise, organize, train and evaluate the work of technical
and clerical personnel.
Coordinate and direct social service programs suited to active
adults /senior citizens.
Recommend and implement goals and objectives for providing
active adult /senior citizen services.
Elicit community and organizational support for active
adult /senior citizen programs.
Interpret and apply administrative and departmental policies and
procedures.
Perform complex administrative and analytical activities for
assigned programs.
Prepare and administer complex program budgets.
Allocate limited resources in a cost - effective manner.
Independently perform administrative and analytical activities
in the area of work assigned.
Understand the organization and operation of the assigned
department and outside agencies as necessary to assume
assigned responsibilities.
Effectively manage contracts and evaluate the work of
contractors.
Perform responsible and difficult administrative work involving
the use of independent judgment and personal initiative.
Research, analyze, and evaluate programs, policies, and
procedures.
Analyze problems, identify alternative solutions, project
consequences of proposed actions and implement recommenda-
tions in support of goals.
Research, develop, and prepare resolutions, contracts,
and
technical reports and associated summary data
for
presentation to City Council and others.
Prepare clear and concise reports.
operate and use modern office equipment including fax machine
or
fax /modem, personal computer or terminal, printers
and
copiers.
Enter data on a computer at a speed necessary for successful
job
performance.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with
those contacted in the course of work.
Maintain physical condition appropriate to the performance
of
assigned duties and responsibilities.
"e�� •�i
Resolution No. 2005 -
Page
Maintain mental capacity, which
sound decisions and
capabilities.
Maintain effective audio /visual
the degree necessary for
assigned duties.
allows the capability of making
demonstrating intellectual
discrimination and perception to
the successful performance of
Experience and Training Guidelines
Any combination of experience and training that would likely
provide the required knowledge and abilities is qualifying. A
typical way to obtain the knowledge and abilities would be:
Experience:
Four years of increasingly responsible experience in
educational and recreational programs and activities, at
least two years of which shall involve provision of
services for active adults /senior citizens, and including
two years of supervisory responsibility.
Training:
Equivalent to a Bachelors degree from an accredited college
or university with major course work in recreation, art,
public administration, business administration, or a
related field, with college level course work in geriatrics
and senior activities preferred. One year of the education
requirement may be substituted with two years of
responsible administrative and analytical work experience.
License or Certificate
Possession of or ability to obtain and maintain an appropriate,
valid California driver's license.
WORKING CONDITIONS
Environmental Conditions:
Recreation Center facility; exposure to computer screens; may
involve irregular work hours.
Physical Conditions:
Essential functions may require maintaining physical condition
necessary for sitting, standing or walking for prolonged periods
of time; travel to various locations; medium lifting, carrying,
pushing and pulling; reaching; handling; use of fingers;
talking; hearing; near acuity.
1, i]( X
,V, V' I,- - . k