HomeMy WebLinkAboutAGENDA REPORT 2005 0518 CC REG ITEM 10EMOORPARK CITY COUNCIL
AGENDA REPORT
ITEM -10 • E.
CITY OF MOORPARK, CALIFORNIA
City Council Meeting
Of
ACTION:
QV:
TO:
TO: Honorable City Council
FROM: Deborah S. Traffenstedt, ASD /City Clerk
Prepared by: Blanca Garza, Deputy City Clerk`�43�-
DATE: May 10, 2005 (CC Meeting of 5/18/2005)
SUBJECT: Consider Resolution Authorizing the Destruction of
Certain Records
BACKGROUND AND DISCUSSION
Government Code Section 34090, et. seq., authorizes the destruction
of City records that are no longer required, with the approval of
the legislative body by resolution and the written consent of the
City Attorney. The City Attorney's written consent is included with
the attached draft resolution. The records that are intended to be
destroyed are shown on the list attached to the resolution. The
proposed destruction of records is consistent with the City
Council's approved Records Retention Schedule and /or state law.
STAFF RECOMMENDATION
Adopt Resolution No. 2005-
Attachment: Draft Resolution
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RESOLUTION NO. 2005-
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF MOORPARK, CALIFORNIA, AUTHORIZING
THE DESTRUCTION OF CERTAIN RECORDS
WHEREAS, Government Code Section 34090, et. seq.,
authorizes the destruction of City records, documents,
instruments, books, or papers after the same are no longer
required, with the approval of the legislative body by
resolution and the written consent of the City Attorney.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council finds that the records set
forth in Exhibit "A ", attached hereto, are older than two years;
do not affect title to real property or liens thereon; are not
court records or matters of pending or threatened litigation;
and are not minutes, ordinances or resolutions of the City
Council or any board or commission of the City; and are not
records required to be kept by statute.
SECTION 2. The City Council also finds that the City
Attorney and the City Clerk have given written consent to the
destruction of said records, as shown on Exhibit "A ".
SECTION 3. The City Council hereby authorizes the City
Clerk to destroy the City Records listed in Exhibit "A ".
SECTION 4. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be
filed in the book of original resolutions.
PASSED AND ADOPTED this 18th day of May, 2005.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment: Exhibit "A" O ^(
Resolution No. 2005 -
Page 2
RECORDS DESTRUCTION CONSENT
Location Description of Record Dates
City
City Manager Calendars
July
2002 & Prior
Manager's
Office
Citation:
California Government Code,
Section
34090
City Retention: Two Years
Approved for Destruction:
Steven Kueny, City
Y
Manager
g
D ate
Location
Community
Services
Director's
Office Citation:
Description of Record
Community Services
Director Calendars
Dates
July 2002 & Prior
California Government Code, Section 34090
City Retentio Tw Years
Approved for Destruction: «L � z -i_�. "� S -lo Zcoe
M ry indley Date
Par s, Recreatio , and Community
Services Direc r
Location Description of Record Dates
City City Clerk Calendars July 2002 & Prior
Clerk's
Division
Citation: California Government Code, Section 34090
City Retention: Two Years
City
Clerk's
Division
Citation:
Speaker Cards
City Council Meetings
July 2002 & Prior
California Government Code, Section 34090; 34090(d)
City Retention: Two Years
Approved for Destruction: _ !J.•� - -�r;_ �, Ian; °,� ip ��,'®
Deborah S. Traffenstedt Date
ASD / City Clerk
Consent to Destruction: c __-
Jo,g'eph M. Moi�,tes a "e
Acting City /Attorney
. -- A
5
Deborah S. Traffens Ydt Date
City Clerk