HomeMy WebLinkAboutAGENDA REPORT 2005 0601 CC REG ITEM 08ANOTICE OF CONTINUANCE OF CLOSED PUBLIC HEARING
A duly noticed public hearing regarding:
Consider Withdrawal from the Ventura County Librar
System.
was held on June 1, 2005, at which time the City Council continued
the closed public hearing to the City Council meeting to be held on
September 21, 2005, at 7:00 p.m., in the Community Center located
at 799 Moorpark Avenue, Moorpark, California.
Moorpark Community Center
799 Moorpark Avenue
Moorpark, California
I declare under penalty of perjury that the foregoing is true and
correct.
Dated: June 2, 2005.
`7
Maureen Benson, Deputy City Clerk
STATE OF CALIFORNIA )
COUNTY OF VENTURA ) ss
CITY OF MOORPARK )
AFFIDAVIT OF POSTING
I, Maureen Benson, declare as follows:
That I am the Deputy City Clerk of the City of Moorpark and
that a Notice of Continuance of Closed Public Hearing
regarding:
Consider Withdrawal from the Ventura County Libra
System.
continued from June 1, 2005, to September 21, 2005, was posted
on June 2, 2005, at a conspicuous location near the place of
the meeting:
Moorpark Community Center
799 Moorpark Avenue
Moorpark, California
I declare under penalty of perjury that the foregoing is true
and correct.
Executed on June 2, 2005.
Maureen Benson
Deputy City Clerk
TO:
FROM:
DATE:
SUBJECT:
BACKGROUND
CITY OF MOORPARK
CITY COUNCIL AGENDA REPORT
The Honorable City Council
Mary K. Lindley, Director of Parks,
and Community Services
ITEM f. A.
CITY OF MOORPARK, CALIFORNIA
City Council Meeting
of
ACTION:,, r 1�oaL
Recreation, I
May 17, 2005 (June 1, 2005, Council Meeting)
Consider Withdrawal From the Ventura County
Library System
At the scheduled Public Hearing regarding withdrawal from
the Ventura County Library System on April 6, 2005, the
City Council elected to continue the hearing to June 1,
2005, and directed staff to hire a consultant to advise the
City on operational matters of an independent municipal
library and transitional issues.
On April 19, staff sent out a Request for Qualifications
(RFQ) to 10 library consultants. In summary, the scope of
work for consultant services was to explore the estimated
costs to operate the Moorpark Library as a municipal
library, available revenue sources, operational structure,
and how best to make the transition from the County system
to an independent library. Proposals were due back to the
City by April 29 and the study was to be completed by May
27, giving staff the ability to report back to Council by
June 1. Because of the short response timeline, consultants
were encouraged to fax or email their proposals to the
City. By the due date, the City did not receive any
proposals.
Staff followed up with phone calls to several of the
consultants that received an RFQ to find out why they did
not respond. The comments we received were that the
timelines were too restrictive given the existing workload
of the consultants. Several of the consultants expressed a
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Honorable City Council
June 1, 2005
Page 2
strong interest in working for the City if the timeline for
the scope of work is expanded in the future.
DISCUSSION
On April 7, City Managers from the jurisdictions with
County libraries and a representative from the County's
Chief Executive Officer (Managers) met to discuss available
budget options in light of the County Board of Supervisors
action to approve the Library Study Option Four. The
Managers agreed to recommend to the Library Commission that
the FY 2005/06 budget follow prior years' budget practice
of "return to source" regarding library property tax with
exceptions. Those service areas that generate more property
tax than is needed to fund baseline library service levels
(Camarillo, Moorpark, Simi Valley, and the County) would
contribute a portion of their "surplus ", based on a pro
rata share of the total surplus, to the library system.
Those funds would be used to fund the system's overall
deficit of $106,164 (this is the projected deficit if the
Manager's recommendation were implemented). The libraries
in the service areas that do not generate sufficient
property tax to operate at their baseline level would then
be fully funded. There is an additional exception to this
action; a cap of $90,000 would be placed on the Ventura
service area. Ventura's deficit in excess of $90,000 would
be the responsibility of the City of Ventura. It can reduce
services or fund the excess deficit with its own resources.
The Managers' recommendation is designed as a one -year
funding distribution. During the year, they agree to work
diligently with the goal of identifying a long -term option
that would be more acceptable than the original Option
Four. The Library Director, Starrett Kreissman, was present
at the meeting and indicated that she believes the Board of
Supervisors would support the recommended action.
The Library Commission met on May 5 and agreed to approve
the recommendation of the Managers and library staff. Ms.
Kreissman presented the Commission with a proposed budget
for FY 2005/06 that reflects the interim funding
distribution to cover the system deficit, which was also
approved by the Commission. The following illustrates the
impact on the donating service areas:
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Honorable City Council
June 1, 2005
Page 3
Service Area
Surplus
Surplus after
Redistribution
Available to
System
Camarillo
$352,151
$296,945
$55,206
Moorpark
$85,008
$72,269
$12,739
Simi Valley
$174,624
$147,021
$27,603
County
Unincorporated
$192,923
$182,307
$10,616
Total
$804,706
$106,164
If the Board of Supervisors approves the Library Director's
proposed budget for FY 2005/06, which includes the
Managers' recommendation approved by the Library
Commission, the Moorpark service area will have an
estimated $72,269 surplus to allocate towards materials for
the Moorpark Library. For Moorpark, this option is
preferable.
With the one -year interim budget policy in place, staff
proposes that the City close the public hearing and take
this item off calendar. The Council will have an
opportunity to revisit the matter when the Managers'
present their recommendation. The Council may want to
select a future date to discuss possible withdrawal from
the Library System, if the Managers are not able to agree
on an option that would be acceptable to Moorpark.
STAFF RECOMMENDATION
Direct staff as deemed appropriate.
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