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Home My WebLink AboutAGENDA REPORT 2005 0601 CC REG ITEM 10DITEM 10 - -b- CITY OF MOORPARK, CALIFORNIA City Council Meeting of— ACTION: BY: ,a- MOORPARK CITY COUNCIL AGENDA REPORT TO: The Honorable City Council FROM: Mary K. Lindley, Parks, Recreation, and Community.,`` Services Director DATE: May 17, 2005 (Meeting of June 1, 2005) SUBJECT: Consider Award of Contract to Premium Construction for Mountain Meadows Park Playground Improvements BACKGROUND At its meeting on December 15, 2004, the City Council approved the design and specifications for the Mountain Meadows Park new playground equipment. The City Council is now being asked to award a contract to Premium Construction to install the equipment. The project includes the removal of the existing equipment and the purchase and installation of new playground equipment. When completed, there will be a large play apparatus designed for children 5 to 12 years of age, a smaller apparatus for children 2 to 5 years of age, and a new swing set that will include two bays of two individual swings each (total of 4 swings), of which two swings will accommodate toddler aged children. The playground will include a stand -alone play apparatus called Supernova. The Supernova is a large slanting ring that spins while children attempt to balance on it. It is most similar to a traditional merry -go- round. The Supernova is made by Kompan and sold by a company called Three Wishes. Honorable City Council June 1, 2005 Page 2 In the small circle playground, to the east of the larger playground area, the City will install a climbing apparatus called a "Space Ball ". This playground has been vacant for approximately five years, when the old wooden equipment was removed because it no longer met the state safety guidelines. The Space Ball is made by a German playground company and it will add a unique feature to Mountain Meadows Park not found in the City's other parks. All of the equipment included in the design meets the current California playground safety requirements. The play surface in the large lot will be a mixture of sand and "poured -in- place" rubber material. This meets the ADA accessibility requirements. The surface in the small round play lot with the Space Ball will be sand. DISCUSSION The City issued a Request for Proposals (RFP) for installation of the new equipment and surfacing. Additionally, the RFP included an add - alternate for the demolition and disposal of the existing equipment. The RFP specified that the award would be based on the base scope of work (installation) and that at the City's sole discretion, the demolition work would be added. The City received six proposals by the bid closing date of May 12. The bidding contractors and their lump sum proposal amounts are summarized as follows: Contractor Base Add Proposal Alternate 1. HH Construction $48,805 $9,800 2. Malibu Pacific Tennis Courts $44,580 $5,000 3. Premium Construction $31,030 $7,600 4. Hansons & Son $53,860 $8,000 S. MD Structural Contractors $59,947 no bid 6. FS Construction $37,460 no bid The lowest qualified bidder, based on the base proposal is Premium Construction. Staff has conducted a check of their references and current contractor's license. Premium has installed playground equipment in two City parks to date and staff has been satisfied with their work. Staff proposes that Premium Construction be awarded the contract M: \MLindley \PARKS \Mountain Meadows \Mountain Meadows Improvement Contract Award ccagda 6- 1- 05.doc 0!_N'O - � n Honorable City Council June 1, 2005 Page 3 to perform the playground improvements at Mountain Meadows Park, pending receipt of the required performance and materials bond, insurance certificate and endorsement, and all other provisions called for in the Request for Proposal. Additionally, it is recommended that the City include the RFP add - alternate to perform demolition and disposal at a cost of $7,600, bringing the total cost of Premium's contract price to $38,630. The FY 2004/05 City budget includes $110,000 to replace the playground equipment at Mountain Meadows Park. The estimated expenditure budget for the project, including $7,600 for demolition, is as follows: Expenditure Cost Play equipment purchase $68,400 Play equipment install (includes demo) 38,630 Rubber ADA Surface 10,000 Project Coordinator 2,000 Estimated Total $119,030 Adding the demolition and disposal work to the project brings the total project budget to $119,030. However, as stated above, the City only budgeted $110,000. Therefore, staff is requesting that the Council approve a budget amendment (Attachment A), appropriating an additional $10,000 from the Park Improvement Fund, Zone 3. This would bring the total project budget up to $120,000. STAFF RECOMMENDATION (Roll Call Vote) Award a contract to Premium Construction in an amount not to exceed $38,630, authorize the City Manager to sign on behalf of the City, and adopt the attached Resolution amending the project budget. Attachment A - Resolution M: \MLindley \PARKS \Mountain Meadows \Mountain Meadows Improvement Contract Award ccagda 6- 1- 05.doc ,� ATTACHMENT A RESOLUTION NO. 2005- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FY 2004/05 BUDGET TO ALLOCATE $10,000 FROM THE PARK IMPROVEMENT ZONE 3 FUND BALANCE (2113) TO THE MOUNTAIN MEADOWS PLAYGROUND IMPROVEMENT EXPENDITURE BUDGET WHEREAS, on June 16, 2004, the City Council adopted the budget for Fiscal Year 2004/05; and WHEREAS, a staff report has been presented to said Council requesting a budget amendment allocating $10,000 to the Mountain Meadows Playground Improvement expenditure budget from the Park Improvement Zone 3 Fund Balance; and WHEREAS, Exhibit "A" hereof describes said budget amendment and its resultant impacts to the budget line item(s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment allocating $10,000 to the Mountain Meadows Playground Improvement expenditure budget from the Park Improvement Zone 3 Fund Balance as more particularly described in Exhibit "A" attached hereto is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 1st day of June, 2005. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Attachment: Exhibit A Honorable City Council June 1, 2005 Page 5 Resolution No. 2005- EXHIBIT A Budget Revision A. Fund Allocation: Fund No. Fund Name Amount 2113.5500 Park Improvement Fund - Zone 3 $10,000 $10,000 $120,427 B. Budget Appropriation: BUDGET NUMBER BUDGETED REVISION NEW BUDGET 2113.7800.7810.9632 $110,427 $10,000 $120,427 Approved to Form: M: \MLindley \PARKS \Mountain Meadows \Mountain Meadows Improvement Contract Award ccagda 6- 1- 05.doc on