HomeMy WebLinkAboutAGENDA REPORT 2005 0601 CC REG ITEM 10ICITY OF MOORPARK
CITY COUNCIL AGENDA REPORT
TO: Honorable City Council
ITEM 10 . M-
CITY OF MOORPARK, CALIFORNIA
City Council Meeting
Of lo' / -a eoi-
ACTION: agZ0p&&2,-a
Z7�� 4gOo r��337
BY: y� - 2.�
FROM: Mary K. Lindley, Parks, Recreation, and Community,
Services Director
1 June v
DATE: May 23, 2005 (Council Meeting of 2005 )
SUBJECT: Consider Resolution Amending the Fiscal Year
2004/05 Budget for Active Adult Center Repairs
and Notice of Completion for the Project
DISCUSSION
Budget Amendment
If approved, the attached resolution would amend the FY
2004/05 budget by appropriating $17,696 from the General
Fund Reserve to the facility maintenance expenditure
account for repairs made to the Active Adult Center. The
Active Adult Center ceiling sustained damage in January
from excess standing water on the roof.
As a result of the heavy January rains, a large supporting
beam that runs north /south along the Active Adult Center
ceiling broke. The City hired a structural engineer to
design the necessary repair work at the cost of $3,650 and
a general contractor to perform the repair work at a cost
of $14,046. It is expected that all the aforementioned
costs will be reimbursed. The City's insurance fund (JPIA)
will cover the cost of the repairs less the City's $5,000
deductible. FEMA will cover the City's $5,000. Because the
City has insurance, FEMA requires the City's insurer to
cover all eligible costs before it will provide any
financial assistance.
Notice of Completion
The City awarded an emergency contract to perform the
repair work to Apex General Contractors, Inc. at a cost of
$14,696. Construction of the Project has been substantially
completed pursuant to the approved plans and
specifications, less minor "punch" list items. There were
no Change Orders.
M: \MLindley \Facilities \Active Adult Center Ceiling budget amendment completion notice
ccagd 6- 1- 05.doc
At the completion of the construction work, the total cost
of the construction contract awarded to Apex General
Contractors was $14,696. With the Council's authorization
to record the Notice of Completion, the City Clerk's Office
will be authorized to release the project bonds in
accordance with the contract provisions and upon the
approval of the Community Services Director.
STAFF RECOMMENDATION Roll Call Vote
Adopt the attached resolution amending the FY 2004/05
budget. Authorize the City Clerk to file the Notice of
Completion, and release of bonds thirty -five (35) days
after Notice of Completion records consistent with the
contract.
Attachment A - Resolution
M: \MLindley \Facilities \Active Adult Center Ceiling budget amendment completion notice
ccagd 6- 1- 05.doc
.(Tl C r �i
V
RESOLUTION NO. 2005-
RESOLUTION OF THE
CITY OF MOORPARK,
THE FY 2004/05 BUD(
FROM THE GENERAL
(1000) TO THE
EXPENDITURE BUDGET
ATTACHMENT A
CITY COUNCIL OF THE
CALIFORNIA, AMENDING
3ET TO ALLOCATE $17,696
FUND RESERVE BALANCE
FACILITY MAINTENANCE
WHEREAS, on June 16, 2004, the City Council adopted
the budget for Fiscal Year 2004/05; and
WHEREAS, a staff report has been presented to said
Council requesting a budget amendment allocating $17,696 to
the Facility Maintenance expenditure budget from the
General Fund Reserve Fund Balance; and
WHEREAS, Exhibit "A" hereof describes said budget
amendment and its resultant impacts to the budget line
item(s).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
MOORPARK DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment allocating $17,696
to the Facility Maintenance expenditure budget from the
General Fund Reserve Fund Balance as more particularly
described in Exhibit %NA" attached hereto is hereby
approved.
SECTION 2.
adoption of this
resolution to be
The City Clerk shall certify to the
resolution and shall cause a certified
filed in the book of original resolutions.
PASSED AND ADOPTED this 1st day of June, 2005.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
M: \MLindley \Facilities \Active Adult Center Ceiling budget amendment completion notice
ccagd 6- 1- 05.doc /1,
Attachment: Exhibit A
Resolution No. 2005-
EXHIBIT A
Budget Revision
A. Fund Allocation:
Fund No.
Fund Name
Amount
1000.5500
General Fund Reserve Fund Balance
$17,696
$5,000
$5,000
1000.7620.0000.9102
B. Budget Appropriation:
BUDGET NUMBER
BUDGETED
REVISION
NEW BUDGET
2715.7620.0000.9102
$0
$5,000
$5,000
1000.7620.0000.9102
$13,785
$12,696
$26,481
Approved to Form: G
M: \MLindley \Facilities \Active Adult Center Ceiling repair budget amendment ccagd 6 -1-
05.doc 0 ri, A