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Home My WebLink AboutAGENDA REPORT 2005 0615 CC REG ITEM 10CITEM 10- C- CITY of MOORPARK, CALIFORNIA City Counch (Mooting of ACTION: : Moorpark City Council BY Agenda Report To: The Honorable City Council From: Kenneth C. Gilbert, Director of Public Works Date: June 3, 2005 (Council Meeting 6- 15 -05) Subject: Notice of Completion for the Construction of the Flinn Avenue Realignment Project [Project 80371 BACKGROUND A contract for the construction of the project was awarded to Nativ Engineering in November of 2003. Construction was substantially completed by the end of 2004, pending completion of work related to the undergrounding of overhead utilities. Recordation of a Notice of Completion for the project was delayed pending resolution of a number of claims filed by certain subcontractors and suppliers. DISCUSSION A. Scope of Work The subject project included the following: • construction of a new Flinn Avenue to intersect Spring Road at Second Street; • widening of the east side of Spring Road from Flinn Avenue northerly to the rail crossing; • construction of a raised center median (without landscaping) in Spring Road from Flinn Avenue to the rail crossing; • construction of a traffic signal at the new intersection of Spring Road, Flinn Avenue and Second Street; • installation of conduits and vaults necessary to underground the overhead utilities on Spring Road, Flinn Avenue and Fitch Street in the vicinity of the Police Station; and • installation of colored, stamped concrete in the Campus Park Drive median east of Collins Drive. flinn cmp 0506 Flinn Avenue Realignment: Award Contract June 15, 2005 Page 2 C. Changes 1. Quantity Adjustments: As is typical with public works construction projects, the actual quantities required for the job differed from the engineer's estimate. This project required more quantities of certain bid items resulting in additional costs of $6,920.58. 2. Change Orders: Ten (10) Change Orders approved for the project, summarized as follows: Change Order Amount ($) 1. Move Bus Turn -out 0.00 2. Move fire hydrant, move S D, add conduit, relocate air vac 40,100.00 3. Extra work related to conduits 15,000.00 4. Reduction in Certain Unit Prices 0.00 5. Extra Irrigation and Conduit work 33,706.00 6. "Old" Flinn Avenue [cul -de -sac] 42,375.00 7. Price Change for A -C Work 16,844.00 8. Water Dist. Permit Costs 8,074.00 9. Changes to design for sewer connection 17,017.60 10. Litigation Resolution (33,516.00) 139,600.60 K. Fiscal Impact 1. Unresolved Issues: Staff is still working with the contractor to resolve certain unresolved matters. The project costs noted herein are current estimates based on knowledge to date. 2. Construction Contract Costs: The estimated total construction contract costs are as follows: ........ ... ............_.._......................__..................................................................................................................................... ..........................................._ ................... .._............, Description Amount ($) Bid Amount 533,491.00 :Additional Quantities 6,920.58 Change Orders 139.600.66 Total 680,012.24 . . . . . . . . . . . . . . . . . . . . . . ............. . ....... ........ . ......... . . . . . . . . . . . . . . ...................... . ............. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ........... . . . . . . . . . . . . . . . . .. . .. . .......... . . . . ........................... . . . . . . . . ........... . . . . . . . . . . . ............ 3. Total Construction Costs: The estimated total construction costs are estimated as follows: flinn cmp 0506 �(i�f 2 Flinn Avenue Realignment: Award Contract June 15, 2005 Page 3 4. Budget Recap Sheet: A Budget Re -cap Sheet is attached as Exhibit 1. This chart shows the total appropriations and current Budget amount for the project. 5. Budget Status: The currently estimated total appropriations (Budget) for the subject project is broken down as follows: Description Fund Appropriations Total ($) Est. Total Est. Cost ($) Appropriations Unexpended ($) Design 2501 L A AOC 35,216 34,280.00 936 2902 MRA 35,217 14,517.00 20,700 70,433 48,797.00 21,636 Right -of -Way 2501 L A AOC 1,000 1,000.00 - 2902 MRA 1,000 1,000.00 - 2,000 2,000.00 - Construction 2501 L A AOC 410,841 357,517.00 53,324 2605 Gas Tax 15,853 15,853.00 - 2602 TDA Art. 3 42,600 42,600.00 - 2902 MRA 410,842 348,166.00 62,676 880,136 764,136.00 116, 000.00 Inspection 2501 L A AOC 55,777 49,700.00 6,077 2902 MRA 55,778 51,000.00 4,778 111,555 100,700.00 10,855 Total ............ ........ ... ....................... ...................................................... .............. ............................... 1,064,124 ........................................................... 915,633 ......... ........... .._.. . 148,491 The above cited amount for unexpended appropriations will be returned to sources when the project is closed out. D. Final Inspection and Acceptance The City has completed a final inspection of the project and has found the work to be acceptable. At this time it would be appropriate for the City Council to accept the project as complete so that the City Clerk may record the Notice of Completion to start the final lien period. Absent the receipt of any Stop Notices from subcontractors or suppliers, the ten percent retention will be released thirty -five (35) days after the date of the recordation of that notice. STAFF RECOMMENDATION Accept the work as complete. flinn cmp 0506 0 0(),2 7 -! CITY OF MOORPARK Capital Improvement Project Budget Re -Cao Sheet Exhibit: 1 Date: June 1, 2005 000'27 Department: Public Works MSGdl Tear-, r T U4/U5 Department: 8310 Project Title: Flinn Avenue Realig nment Project Number: 8037 Total Current A 3propriations Fund 2501 2902 2501 2902 2501 2602 2605 2902 2501 2902 Project Object Code 9601 9601 9610 9610 9640 9640 9640 9640 9640 9640 Totals: Account Description Design Design Total Design Land Land Total Land Construction Construction Construction Construction Total Constr. Inspection Inspection Total Inspection Total Prior Years' Expenses $34,280 $33,147 $67,427 $1,000 $1,000 $2,000 $355,517 $42,600 $15,853 $346,166 $760,136 $49,681 $51,094 $100,775 $930,338 Current FY Beginning Year Budget $671 $1,735 $2,406 $0 $0 $0 $8,058 $0 $147 $17,409 $25,614 $0 $0 $0 $28,020 Prior Budget Changes This FY $265 $335 $600 $0 $0 $0 $47,266 $0 ($147) $47,267 $94,386 $6,096 $4,684 $10,780 $105,766 Current FY Total Bud et $936 $2,070 $3,006 $0 $0 $0 $55,324 $0 $0 $64,676 $120,000 $6,096 $4,684 $10,780 $133,7L6j Total Approp. To Date $35,216 $35,217 $70,433 $1,000 $1,000 $2,000 $410,841 $42,600 $15,853 $410,842 $880,136 $55,777 $55,778 $111,555 $1,064,124 Requested Budget Amendment / Revised-To al Appropriations Object Account Fund Code Description 2501 9601 Design 2902 9601 Design xxxx 1 9610 R -O -W Ac q. 2501 9640 Construction xxxx 9640 Construction 2902 9640 Construction 2501 9650 Inspection 2902 9650 Inspection Project Totals: Current FY Total Budget $936 $2,070 $0 $55,324 $0 $64,676 $6,096 $4,684 $133,786 Proposed Budget Change $0 $0 $0 $0 $0 $0 $0 $0 $0 Revised Current FY Budget $936 $2,070 $0 $55,324 $0 $64,676 $6,096 $4,684 $133,786 Previous Total Appropr. $35,216 $35,217 $2,000 $410,841 $58,453 $410,842 $55,777 $55,778 $1,064,124 Proposed Revised Total A pro . $35,216 $35,217 $2,000 $410,841 $58,453 $410,842 $55,777 $55,778 $1,064,124 Pro ossed Revised Funding mary Fund 2501 2602 1 2605 2902 Fund Name L A AOC TDA Art. 3 as Tax MRA Total Prior Years' Expenses $440,478 $42,600 $15,853 $431,407 Current FY Beginning Year Budget $8,729 $0 $147 $19,144 Previously Approved Appropr. This FY $53,627 $0 $147 $52,286 Proposed Additional Appropr. This Time $0 $0 $0 $0 Proposed Revised Total Ap rop. $502,834 $42,600 $15,853 $502,837 Project Totals: $930,338 $28,020 $105,766 $0 1 $1,064,124 000'27