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Home My WebLink AboutAGENDA REPORT 2005 0615 CC REG ITEM 10MITEM 1 o • M - CIYY 60 MOORPARK, CALIFORNIA City Council Meeting of lo - /Ir 'o?OOT' ACTION: 44,CA-0- � 9&# fA Ae-,e a,m vLm e mss`, BY: Moorpark City Council Agenda Report To: The Honorable City Council From: Kenneth C. Gilbert, Director of Public Works Date: June 3, 2005 (Council Meeting 6- 15 -05) Subject: Approval of Plans and Specifications and Authorization to Advertise for Bids for the Construction of Median Landscaping on Tierra Rejada Road East of Spring Road [Project 8042] DISCUSSION A. Background In March of this year the City Council approved the conceptual design for the subject project. B. Project Scope The subject project provides for the construction of irrigation systems and landscape improvements in the Tierra Rejada Road medians between Spring Road and a point west of the Route 23 Freeway (see Exhibit 1). C. Other Work 1. Prior Work: Prior year expenses charged to this project were for projects to bore and install sleeves connecting all of the medians, to facilitate installation of irrigation systems in a manner which did not require the installation of numerous water meters and the payment of related fees. 2. Future Median Work: This project does not include the installation of median landscaping in the vicinity of the Route 23 Freeway. That planned future work will require a Caltrans encroachment permit. TR_Med_ad_0506 00031 Tierra Rejada Road Median Landscaping: Advertise for Bids June 15, 2005 Page 2 3. Freeway Interchange Landscaping: The City's Capital Improvement Program [CIP] also includes a future project to install landscaping within the clover -leaf ramps at the Route 23 / Tierra Rejada Road interchange. C. Fiscal Impact: Construction 1. Construction Cost Estimate: A preliminary estimate of project costs is as follows: .. ....... _ ........ ._ ........ ._-. ...... _ ........ __...._...__ -------- -- --- ------ Element Current Design Efforts Subject Construction Contract Constr Contingency (10 %) Inspection "* Total E- _......_.__........_..._...- ..-- ....._.....- - .... - -- ...._.. ** Note _: Inspecti . . .ons will k Cost 1 18,000 635,000 63,500 1,000 717,500 j e performed by City staff. 2. Total Project Cost Summary: A summary including prior years' design and construction costs is as follows: ............................. --- .............._ _.. _..... .....__._.........__.........__ .. Element Cost { Subject Project Costs 717,500 Prior Years' Costs Prior Design Effort 13,112 Installation of Sleeves 40,314 Total Proiect Costs 770,926.00 3. Budget Re -Cap Sheet: Attached as Exhibit 2 is a chart summarizing the current status of the Budget and total appropriations for the project. Page 2 of this Exhibit includes certain additional appropriations requested in the FY 05/06 Budget. 4. Budget Shortfall: Project costs are expected to exceed current appropriations. The shortfall amount is estimated f n 1 1 nwCZ ....-........._- ....:.................._._........_.........__._......_...._..._..._..._............--_............---.. .........._......_....I.._ - - -_. -..._.....................---...._..............__........ Current Total ......_...........__._._.... - -_ ...... _._..... Estimated Estimated Budget Element Appropriations ($) Cost ($) Surplus (Deficit) f$1 Design 34,000 31,112 2,888 Construction 203,000 738,814 (535,814) Inspection 15,000 1,000 14,000 252,000 770,926 (518,926) 5. Budget Amendment: A Resolution amending the Budget, to fully fund the project, will be presented to the City Council at the City Council considers award of a construction contract. TR —Med ad 0506 - - 000'313 Tierra Rejada Road Median Landscaping: Advertise for Bids June 15, 2005 Page 3 6. Funding Source / Funding Shortfall: The funding source for this project is the Spring Road / Tierra Rejada Road AOC Fund [Fund2502] . Currently there is not enough funds in the TR /SP AOC to fully fund this project. It will be necessary for the City Council to approve a loan from another source to proceed with construction of the project. That action will be included in the Budget Amendment Resolution to be presented to the City Council at the time the bids are considered. 7. Maintenance Costs: • Future project maintenance costs will be charged to Fund 2300: Citywide Landscape Assessment District. As you may recall, historically this Fund experiences a deficit at the end of each fiscal year, which is funded by a transfer from the General Fund and the Gas Tax Fund. The maintenance costs associated with this project will cause costs to Fund 2300 to increase, which will, in turn, cause the amount of the General Fund / Gas Tax Fund transfers to increase. • It should be noted that maintenance costs for the future median landscaping under the freeway and the landscaping within the freeway interchange would also be charged to Fund 2300. D. Plans and Specifications A review copy of the Plans and Specifications for the subject project has been placed on top of the file cabinets in the City Council Conference Room. E. Project Approval -- Design Immunity It is recommended below that the City Council approve the project plans and specifications in order to document City Council approval of the scope and design of the project. Such approval is also required for the purpose of establishing design immunity pursuant to Section 830.6 of the Government Code of the State of California. F. Schedule It is anticipated that bids for the subject project will be opened and presented to the City Council in August, with construction to start in September. TR_Med_ad_0506 Tierra Rejada Road Median Landscaping: Advertise for Bids June 15, 2005 Page 4 STAFF RECObMNDATION Approve the plans and specifications for the subject project and authorize staff to advertise for receipt of bids for construction of the project. Attachments: Exhibit 1: Location Map Exhibit 2: Budget Re -Cap Sheet TR Med ad 0506 Q(93.:w) Exhibit 1 - Location Map Legend *" Median Landscaping ' 1z T11 (k/ Sunset Valley M000QP �� ` \ Road Mom \ /'� \ \ ✓ — } Miller Parkway -�1 oad CO a 0 a 1 L i l �� .31G CITY OF MOORPARK FY 04105 Exhibit: 2 (1 of 2) Capital Improvement Project Date: May 25, 2005 Budget Re -Cap Sheet Fiscal Year: FY 04/05 AA1(1 Department: Public Works -- Project Title: Tierra Rejada Road Median Landscaping Project Number: 8042 Total Current Appropriations Fund Object Code Account Description Desi n Construction Total Prior Years' Expenses $13,112 $40,314 $0 Current FY Beginning Year Budget $20,888 $162,686 $15,000 Prior Budget Changes This FY $0 $0 $0 Current FY Total Budget $20,888 $162,686 $15,000 Total Approp. To Date $34,000 $203,000 $15,000 2502 9601 2502 9640 2502 9650 Inspection Project Totals: $531426 $198,574 $0 $198,574 1 $252,000 Requested Budget Amendment 1 Revised Total Appropriations Proposed Proposed Object Account Current FY Proposed Revised Current Previous Total Revised Total Fund Code Description Total Budget Budget Change FY Budget Appropr. Ap rop. 2502 9601 Desi n $20,888 $0 $20,888 $34,000 $34,000 2502 9640 Construction $162,686 $0 $162,686 $203,000 $203,000 2502 9650 inspection $15,000 $0 $15,000 $15,000 $15,000 Project Totals: $198,574 $0 $198,574 $252,000 $252,000 Pro ossed Revised Funding mary -previously Proposed Total Prior Current FY Approved Additional Proposed Years' Beginning Year Appropr. This Appropr. This Revised Total Fund Fund Name Expenses Budget FY Time A prop. 2502 T R Rd AOC $53,426 $198,574 $0 $0 $252,000 Project Totals: $53,426 1 $198,574 $0 $0 $252,000 CITY OF MOORPARK Capital Improvement Project Budget Re -Cap Sheet Department: Public Works Project Title: Tierra Re'ada Total Current Appropriations Object Account Fund Code Descriptio 2502 9601 Design 2502 9640 Construction 2502 9650 linspection otals: FY 05106 Median Land Exhibit: 2 (2of 2) Date: May 25, 2005 PROPOSED FOR: Fiscal Year: FY 05106 Department: 8310 Project Number: 8042 ►tal Prior Current rY rrwr nuuget Fund Code Years' Beginning Year Changes This Current FY Total Approp. Kpenses Budget FY Total Budget To Date $15,112 $38,888 $0 $38,888 $54,000 $40,314 $212,686 1 $0 $212,686 $253,000 $0 $15,000 1 $0 1 $15,000 $15,000 $322,000 Rpnuasted Budget Amendment / Revised Total Appropriations I X99 nnn 1 $322. vrojeci i otas: I Object Account Fund Code Descriptic 2502 9601 Design 2502 9640 Construction 2502 9650 Inspection X99 nnn 1 $322. vrojeci i otas: I Proposed Proposed- Current FY Proposed Revised Current Previous Total Revised Total Total Budget Budget Change FY Budget Appropr. Ap ro . $38,888 $0 $38,888 $54,000 $54,000 $212,686 1 $0 $212,686 $253,000 $253,000 $15,000 $0 $15,000 $15,000 $15,000 X99 nnn 1 $322. vrojeci i otas: I Pro ossed Revised Funding mary Total Prior Years' Fund Fund Name Expenses 2502 T R Rd AOC $55,426 Current FY Beginning Year Budget $266,574 Previously Approved Appropr. This FY $0 Proposed Additional Appropr. This Time $0 Proposed Revised Total A prop. $322,000 Project Totals: $55,426 $266,574 $0 $0 $322,000