HomeMy WebLinkAboutAGENDA REPORT 2005 0706 CC REG ITEM 10MTO:
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DATE:
MOORPARK CITY COUNCIL
AGENDA REPORT
Honorable City Council
ITEM I 0 . M .
CITY OF MOORPARK, CALIFORNIA
City Council Meeting
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ACTION: /2.47in-t d.OA.d
Kim C. Chudoba, Senior Management Analyst k e,
June 17, 2005 (CC Meeting of 7/6/05)
SUBJECT: Consider Request from Roam'n Relics Car Club to Hold Car
Show on October 23, 2005, from 8 a.m. to 3 p.m. on High
Street and to Pay Reduced City Fees for the Event
BACKGROUND
The Roam'n Relics Car Club has held its annual car show in Moorpark
the past 11 years. In 2005, the event is planned for Sunday,
October 23, from 8 a.m. to 3 p.m. on High Street. In 2004, the car
show attracted about 500 pre -1973 vehicles and 4,500 spectators.
Last year, the City charged the Club $2,340 for planning and
staffing the event, including $1,823 for police, $329 for other
staff, and $188 for permits.
DISCUSSION
Each year, the City Council has granted the Club's request to
reduce City fees for the car show since the Club donates the
proceeds to local charities and Moorpark businesses benefit from
increased visibility. In 2004, the Club donated a total of $4,000
to charitable groups, such as Christmas Foster Family Program, Cub
Scouts, Michael A. DiRaimondo Foundation, and Moorpark Food Pantry.
No major changes are planned for the 2005 car show. The Club
expects about 500 pre -1973 vehicles and 5,000 spectators,
generating about $14,000 in revenues and $5,500 in donations to
local charities after expenses. As in the past, the Club will
promote High Street businesses through free advertisements and
provide free booth space to City departments.
Staff recommends the same fee reductions Council approved last
year: waive fee for use of Redevelopment Agency property, charge
contract billing rate for police services (roughly $1,916), and
charge direct cost for Senior Management Analyst (about $336).
Including regular fees for an encroachment permit ($100) and a
temporary use permit ($300), estimated City fees total $2,652.
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Honorable City Council
July 6, 2005 Regular Meeting
Page 2
As in the past, the City will not staff the event other than
assigned police who will be present to ensure adherence to permit
conditions.
STAFF RECOMMENDATION
1. Waive fee for use of Redevelopment Agency property, charge
Club the contract billing rate for police services charged by
the County of Ventura, and charge Club the direct cost of
other staff to plan the event;
2. Require Club to pay an encroachment permit fee ($100) and a
temporary use permit fee ($300); and
3. Require Club to provide the City and Agency with an
indemnification agreement and name the City and Agency as
additional insureds in the Club's insurance policy.
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