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HomeMy WebLinkAboutAGENDA REPORT 2005 0706 CC REG ITEM 10OMOORPARK CITY COUNCIL AGENDA REPORT rrEM 10.0. CITY OF MOORPARK, CALIFORNIA City Council Meeting ef_,_ - -__ .2 -t,--A 005 ACtION: .1&o• S1., �'Am ✓F TO: Honorable City Council FROM: Deborah S. Traffenstedt, Administrative Services Director and City Clerk DATE: June 29, 2005 (CC Meeting of 7/6/05) SUBJECT: Consider Revised Special Election Date for the North Park Village and Nature Preserve Project BACKGROUND At the City Council's regular meeting on June 15, 2005, the Council directed staff to prepare the resolutions required to call a special election for January 24, 2006, for the purpose of placing the North Park Village and Nature Preserve Project on the ballot, and also directed staff to schedule the election resolutions for adoption on September 7, 2005. Because a January 2006 special election had not been previously discussed, staff was unprepared at the June 15 meeting with the calendar for a January 24, 2006, special election. After the June 15 meeting, staff requested that Martin & Chapman prepare a January 24, 2006 calendar (see Attachment A) and was informed of the conflict with the holiday weeks in December and January and the anticipated difficulty in hiring contract staff and accomplishing the mailing requirements during that time period. DISCUSSION Two additional election calendars have also been prepared based on a potential special election date of Tuesday, January 31 (Attachment 2), and Tuesday, February 7, 2006 (Attachment 3). While February 7 would have the least conflicts with the holiday time period, staff's understanding is that the Council prefers a January 2006 election date; therefore, January 31 is recommended. The reason for bringing this item back onto the agenda at this time is to minimize confusion regarding the scheduled election date. Staff needs to proceed with hiring contract staff to assist with the election planning. As previously directed by the City Council, Staff will schedule the election resolutions for the September 7, 2005 agenda. 000220 Honorable City Council June 15, 2005, Regular Meeting Page 2 STAFF RECObMNDATION Concur with revising special election date from January 24 to January 31, 2006, and direct staff to schedule election resolutions for the September 7, 2005, regular meeting agenda. ATTACHMENTS: 1. Election calendar for January 24, 2006 2. Election calendar for January 31, 2006 3. Election calendar for February 7, 2005 000221 Moorpark Special Municipal Election January 24, 2006 Laws in effect in 2005 (Calendar laws updated 10/1112004) Date(s) JE minus I Action September 7 E -97 Council to Adopt Resolutions September 8 E -96 Last Day to Post Notice of Deadline for Filing Arguments September 21 E -83 Last Day to File Arguments/Must Be 14 days after Council calls Election 9eteber 1 >> October 3 E -73 Last Day to File Rebuttal Arguments / 10 Days after Arguments October 28 E -88 Last Day to Call Election For Ballot Measures November 2 E -83 Last Day to Withdraw Measure(s) from Ballot November 24 E -61 Last Day to Submit Precinct Consolidations to County November 24 E -61 Suggested Last Day to Designate Polling Places November 25 E -60 Suggested Last Day To Request Postage Check for Mailing of Sample Ballot Pamphlets December 15 E -40 Last Day to File Campaign Expenditure Statements - 1 st Pre - election Statement December 26 E -29 Last Day to Appoint Election Officers & Polling Places December 26 E -29 First Day to Mail out Permanent Absent Voter Ballots December 26 to January 17 E -29 to 7 Voters May Request Absentee/ Vote by Mail Ballots Regular Applications January 3 E -21 Last Day to Mail Sample Ballots and Polling Place Notices January 9 E -15 Last Day to Register to Vote January 12 E -12 Last Day to File Campaign Expenditure Statements - 2nd Pre - election Statement January 13 E -11 Suggested Last Day to Post Notice - Absentee Canvass January 14 E -10 Publish Notice of Central Counting Place January 17 E -7 Last Day to Publish Notice of Election Officers & Polling Places January 17 E -7 First Day to Process Returned/Voted Absent Voter Ballots January 18 to January 24 E -6 to E Emergency /Late Absent Voting Period January 24 E ELECTION DAY January 24 E Last Day to Receive Absent Voter Ballots January 24 E Election Official to Canvass Absent Voter Ballots No Later Than February 17 E +24 Election Official to Canvass the Returns and to Declare the Results January 31 Last Day to File Campaign Expenditure Statements - Semi - Annual Statement Martin 'N Chapman Co. ' 1951 Wright Circle ' Anaheim CA 92806 ' 714/939 -9866 ' 714/939 -9870 (R6/21/2005) www.martinchapman.com 1 scott @martinchapman.com 000222 Index and Check List for Full Election Moorpark Special Municipal Election January 24, 2006 Form Sug-gested Completion No. Item Action Date Date Preliminary Assignments Pink Information Fact Sheet / send to M &C 5 days after Fax/Mail receipt 1 Letter: Purchase of Ballots / send to M &C Mail By 9/7 2A Resolution: County Services Adopt By 9/7 3A Resolution: Calling Election Adopt By 9/7 4 Resolution: Rebuttal Arguments - optional, but if adopted, MUST be at same meeting election is called Adopt By 9/7 5 Resolution: Arguments - optional, but if adopted, SHOULD be at same meeting election is called Adopt By 9/7 9 Notice: Last Day for Filing of Arguments Post By 9/8 10 Form: Statement of Authors of Arguments / Rebuttals To Authors As required Two copies of 2A to Board of Supervisors Mail As adopted One copy of 2A, 3A to County Elections Department Mail As adopted Copies of ALL Resolutions to M &C As adopted Intermediate Assignments Impartial Analysis, Arguments, Rebuttals to M &C Fax /Mail As received Precinct Consolidations to County Elections Department Fax /Mail By 11/24 Polling Places and Precinct Consolidations to M &C By 11/24 Postage Check for Sample Ballots /send to M &C or to City Postmaster Mail By 11/25 Appoint Election Officers By 12126 Send Election Officer Addresses & Zip codes to M &C if M &C is preparing Fax /Mail As complete Election Officer Appointment Forms and Instructions Mail By 1/9 15 Notice: Absent Voter Canvass Board Post By 1/13 14 Notice: Central Counting Place Publish /Post By 1114 13 Notice: Election Officers and Polling Places Publish /Post By 1/17 Notice to Inspector of Absentee /Mail Ballot Voters Deliver By 1/23 Compare Absent Voter's Signatures on Return Envelopes Compare Daily After Election Day Assignments 16 Election Official's Certificate of Canvass To Council By 2/17 17A Resolution: Declaring Result of Election Adopt By 2/17 000223 Moorpark Special Municipal Election January 31, 2006 Laws in effect in 2005 (Calendar laws updated 10/1112004) September 7 E -97 Council to Adopt Resolutions September 8 E -96 Last Day to Post Notice of Deadline for Filing Arguments September 21 E -83 Last Day to File Arguments/Must Be 14 days after Council calls Election 9etebeF 1 » October 3 E -73 Last Day to File Rebuttal Arguments / 10 Days after Arguments November 4 E -88 Last Day to Call Election For Ballot Measures November 9 E -83 Last Day to Withdraw Measure(s) from Ballot December 1 E -61 Last Day to Submit Precinct Consolidations to County December 1 E -61 Suggested Last Day to Designate Polling Places December 2 E -60 Suggested Last Day To Request Postage Check for Mailing of Sample Ballot Pamphlets December 22 E-40 Last Day to File Campaign Expenditure Statements - 1 st Pre - election Statement January 2 E -29 Last Day to Appoint Electron Officers & Polling Places January 2 E -29 First Day to Mail out Permanent Absent Voter Ballots January 2 to January 24 E -29 to 7 Voters May Request Absentee/ Vote by Mail Ballots Regular Applications January 10 E -21 Last Day to Mail Sample Ballots and Polling Place Notices January 16 E -15 Last Day to Register to Vote January 19 E -12 Last Day to File Campaign Expenditure Statements - 2nd Pre - election Statement January 20 E -11 Suggested Last Day to Post Notice - Absentee Canvass January 21 E -10 Publish Notice of Central Counting Place January 24 E -7 Last Day to Publish Notice of Election Officers & Polling Places January 24 E -7 First Day to Process Returned/Voted Absent Voter Ballots January 25 to January 31 E -6 to E Emergency /Late Absent Voting Period January 31 E ELECTION DAY January 31 E Last Day to Receive Absent Voter Ballots January 31 E Election Official to Canvass Absent Voter Ballots January 31 Last Day to File Campaign Expenditure Statements - Semi - Annual Statement No Later Than February 24 E +24 Election Official to Canvass the Returns and to Declare the Results Martin 'N Chapman Co. ' 1951 Wright Circle ' Anaheim CA 92806 . 714/939 -9866 . 7141939 -9870 (R6/21/2005) www.martinchapman.com 1 scott @martinchapman.com 000224 Index and Check List for Full Election Moorpark Special Municipal Election January 31, 2006 Form Sug-gested Completion No. Item Action Date Date Preliminary Assignments Pink Information Fact Sheet / send to M &C 5 days after Fax /Mail receipt 1 Letter: Purchase of Ballots / send to M &C Mail By 9/7 2A Resolution: County Services Adopt By 9/7 3A Resolution: Calling Election Adopt By 9/7 4 Resolution: Rebuttal Arguments - optional, but if adopted, MUST be at same meeting election is called Adopt By 9/7 5 Resolution: Arguments - optional, but if adopted, SHOULD be at same meeting election is called Adopt By 9/7 9 Notice: Last Day for Filing of Arguments Post By 9/8 10 Form: Statement of Authors of Arguments / Rebuttals To Authors As required Two copies of 2A to Board of Supervisors Mail As adopted One copy of 2A, 3A to County Elections Department Mail As adopted Copies of ALL Resolutions to M &C As adopted Intermediate Assignments Impartial Analysis, Arguments, Rebuttals to M &C Fax /Mail As received Precinct Consolidations to County Elections Department Fax /Mail By 1211 Polling Places and Precinct Consolidations to M &C By 1211 Postage Check for Sample Ballots /send to M &C or to City Postmaster Mail By 12/2 Appoint Election Officers By 1/2 Send Election Officer Addresses & Zip codes to M &C if M &C is preparing Fax/Mail As complete Election Officer Appointment Forms and Instructions Mail By 1/16 15 Notice: Absent Voter Canvass Board Post By 1/20 14 Notice: Central Counting Place Publish /Post By 1/21 13 Notice: Election Officers and Polling Places Publish /Post By 1/24 Notice to Inspector of Absentee /Mail Ballot Voters Deliver By 1/30 Compare Absent Voter's Signatures on Return Envelopes Compare Daily After Election Day Assignments 16 Election Official's Certificate of Canvass To Council By 2/24 17A Resolution: Declaring Result of Election Adopt By 2/24 000225 Moorpark Special Municipal Election February 7, 2006 Laws in effect in 2005 (Calendar laws updated 10/1112004) Date(s) JE minus c ton September 21 E -97 Council to Adopt Resolutions September 22 E -96 Last Day to Post Notice of Deadline for Filing Arguments October 5 E -83 Last Day to File ArgumentstMusl Be 14 days after Council calls Electron OGWbeF 15 » October 17 E -73 Last Day to File Rebuttal Arguments / 10 Days after Arguments November 11 E -88 Last Day to Call Election For Ballot Measures November 16 E -83 Last Day to Withdraw Measure(s) from Ballot December 8 E -61 Last Day to Submit Precinct Consolidations to County December 8 E -61 Suggested Last Day to Designate Polling Places December 9 E -60 Suggested Last Day To Request Postage Check for Mailing of Sample Ballot Pamphlets December 29 E -40 Last Day to File Campaign Expenditure Statements - 1 st Pre - election Statement January 9 E -29 Last Day to Appoint Election Officers & Polling Places January 9 E -29 First Day to Mail out Permanent Absent Voter Ballots January 9 to January 31 E -29 to 7 Voters May Request Absentee/ Vote by Mail Ballots Regular Applications January 17 E -21 Last Day to Mail Sample Ballots and Polling Place Notices January 23 E -15 Last Day to Register to Vote January 26 E -12 Last Day to File Campaign Expenditure Statements - 2nd Pre - election Statement January 27 E -11 Suggested Last Day to Post Notice - Absentee Canvass January 28 E -10 Publish Notice of Central Counting Place January 31 E -7 Last Day to Publish Notice of Election Officers & Polling Places January 31 E -7 First Day to Process Retumed/Voted Absent Voter Ballots January 31 Last Day to File Campaign Expenditure Statements - Semi - Annual Statement February 1 to February 7 E -6 to E Emergency /Late Absent Voting Period February 7 E ELECTION DAY February 7 E Last Day to Receive Absent Voter Ballots February 7 E Election Official to Canvass Absent Voter Ballots No Later Than March 3 E +24 Election Official to Canvass the Returns and to Declare the Results Martin 'N Chapman Co. ' 1951 Wright Circle ' Anaheim CA 92806 ' 714/939 -9866 . 7141939 -9870 (R6/21/2005) www.martinchaprnan.com 1 scott @martinchapman.com 000226 Index and Check List for Full Election Moorpark Special Municipal Election February 7, 2006 Form Suggested Completion No. Item Action Date Date Preliminary Assignments Pink Information Fact Sheet / send to M &C 5 days after Fax /Mail receipt 1 Letter: Purchase of Ballots / send to M &C Mail By 9/21 2A Resolution: County Services Adopt By 9/21 3A Resolution: Calling Election Adopt By 9/21 4 Resolution: Rebuttal Arguments - optional, but if adopted, MUST be at same meeting election is called Adopt By 9/21 5 Resolution: Arguments - optional, but if adopted, SHOULD be at same meeting election is called Adopt By 9/21 9 Notice: Last Day for Filing of Arguments Post By 9/22 10 Form: Statement of Authors of Arguments / Rebuttals To Authors As required Two copies of 2A to Board of Supervisors Mail As adopted One copy of 2A, 3A to County Elections Department Mail As adopted Copies of ALL Resolutions to M &C As adopted Intermediate Assignments Impartial Analysis, Arguments, Rebuttals to M &C Fax /Mail As received Precinct Consolidations to County Elections Department Fax /Mail By 12/8 Polling Places and Precinct Consolidations to M &C By 12/8 Postage Check for Sample Ballots /send to M &C or to City Postmaster Mail By 12/9 Appoint Election Officers By 1/9 Send Election Officer Addresses & Zip codes to M &C if M &C is preparing Fax /Mail As complete Election Officer Appointment Forms and Instructions Mail By 1/23 15 Notice: Absent Voter Canvass Board Post By 1/27 14 Notice: Central Counting Place Publish /Post By 1/28 13 Notice: Election Officers and Polling Places Publish /Post By 1/31 Notice to Inspector of Absentee /Mail Ballot Voters Deliver By 216 Compare Absent Voter's Signatures on Return Envelopes Compare Daily After Election Day Assignments 16 Election Official's Certificate of Canvass To Council By 3/3 17A Resolution: Declaring Result of Election Adopt By 3/3 00022'7