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Home My WebLink AboutAGENDA REPORT 2005 0907 CC REG ITEM 09AITEM 9 • A• wmmww� City OF MOORPARK9 CALIFORNIA City Council Meeting AC110N: nA- M7 AWP Moorpark City Councilsy: W°� 2!� Agenda Report To: The Honorable City Council From: Ken Gilbert, Director of Public Works r(C Date: August 15, 2005 (Council Meeting 9 -7 -05) Subject: Consider Awarding a Contract for the Construction of Median Landscaping on Tierra Rejada Road East of Spring Road [Project 8042] and Adoption of a Resolution Amending the FY 2005/06 Budget to Fully Fund Said Project DISCUSSION A. Background In June of this year the City Council approved the project plans and specifications and authorized staff to advertise for receipt of bids. B. Project Scope The subject project provides for the construction of irrigation systems and landscape improvements in the Tierra Rejada Road medians between Spring Road and a point west of the Route 23 Freeway (see Exhibit 1). The project also includes removal and reconstruction of a portion of the curb along the south side of the median just east of Miller Parkway. C. Bid Results Bids for the subject project were received and opened on July 19, 2005. The apparent low bidder is Environmental Construction (Canoga Park) with a bid of $787,401.00. A summary of the bid results is attached as Exhibit 2. It has been determined that the apparent low bidder is qualified to perform the work. Said bidder has confirmed that TR_Med_awd_0507 00009JL Tierra Rejada Road Median Landscaping: Award September 7, 2005 Page 2 their bid is valid and that they are prepared to proceed with the construction of the project. D. Fiscal Impact: Construction 1. Current Project Cost Estimate: A preliminary estimate of protect costs is as follows: ** N Element Design Bid Amount Contingency (10 %) Inspection ** Current Project Total Plus Prior Efforts Prior Design Costs Installation of sleeves 787,401 78,740 15,122 40,314 Cost 18,888 866,141 5,000 890,029 55,436 Total Project Cost 945,465 ............................ ............................... ................................................................................................................................................................................................................ ............................... ote: Inspections will be performed by City staff_ 2. One Years' Maintenance: The bid price includes one (1) year of maintenance of the improvements, from the date the improvements are accepted by the City. The bid amount for that portion of the work is $10,000. 3. Budget Re -Cap Sheet: Attached as Exhibit 3 is a chart summarizing the current status of the Budget and total appropriations for the project. 4. Budget Amendment: As set forth in Exhibit 3, it will be necessary to amend the Budget to fully fund the project. A Resolution (Exhibit 4) is attached for that purpose. 5. Inter -Fund Loan: The funding source for this project is the Spring Road / Tierra Rejada Road AOC Fund [Fund 2502]. Currently the unappropriated fund balance in this Fund is not sufficient to provide the additional appropriations required. Accordingly, the attached Resolution (Exhibit 4) also provides for an inter -fund loan, from the L. A. Ave. AOC Fund, to provide the required funding. A summary of the status of Fund 2502 is as follows: Fund 2502 Status Amount ($) Current Unappropriated Fund Balance 85,610 Loan from L A AOC [Fund 2501 ] 600,000 Revised Balance 685,610 Proposed Appropriation (623,445) Proposed Unappropriated Balance 62,165 TR_Med_awd_0507 000092 Tierra Rejada Road Median Landscaping: Award September 7, 2005 Page 3 6. Maintenance Costs: Future maintenance costs for this project will be charged to Fund 2300: Citywide Landscape Assessment District. As you may recall, historically this Fund experiences a deficit at the end of each fiscal year, which is funded by a transfer from the General Fund and the Gas Tax Fund. The maintenance costs associated with the subject project will cause costs to Fund 2300 to increase, which will, in turn, cause the amount of the General Fund / Gas Tax Fund transfers to increase. E. Administrative Actions If the recommended action is taken by the City Council, certain administrative actions will be undertaken by staff, including the following: • A construction contract agreement will be forwarded to the contractor for the construction of the project, for the contract price of $787,401.00. • When all of the contract documents are in order, the agreement will be executed by the City Manager. • A construction contingency of $78,740.00 (100) will be set aside for the project. F. Schedule It is anticipated that the project will be under construction in September and be completed in December. STAFF RECOMMENDATION (ROLL CALL VOTE) 1. Approve the award of a contract t Construction, Inc. for the construction project. 2. Adopt Resolution No. 2005- amending Budget for said project. Attachments: Exhibit 1: Exhibit 2: Exhibit 3: Exhibit 4: TR Med awd 0507 Location Map Bid Results Budget Re -Cap Sheet Resolution o Environmental of the subject the FY 2005/06 000093 �y r l� _ AR _ . qj 1 _ P f r i MESA VERDE MIOPLE CH. oo L s _ ; 1 y 10, - . { `„may. '.�. Y t,• , .�( `:.,' /., �,, :It Q_(Y` FtD ' //• / r� . •C 1 x ,1 r , , f -wA9UrT r , �t r 1 � , i f l i 1 '1 l ILL psi) R �- Okla Sti t' 1 i t �.- , Imo► '1, .. .. Y .,' 1/ r , t. t 1 ' 0 a 3 W CO d .0 0 NOW- ' t O T iGrra Re • o d �. O lada Roan 0 N ti O ro. V City of Moorpark 15,000.00 175,000.00 235,600.00 Bid Results: Tierra Rejada Median US Project 137,500.00 135,000.00 [File # bid results - Tierra Rejada Median US] 215,000.00 263,000.00 14,899.00 Bidder » »> 8,400.00 Bid Opening: 1.00 Name: Engineer's Estimate January 18, 2005 Address: City, State: Tel. No.: Contact Person: Item Description Est Qty Units Unit Cost 1 Traffic Control 1 LS 40,000.00 2 Removals 1 LS 175,000.00 3 Irrigation Systems 1 LS 120,000.00 4 Planting 1 LS 135,000.00 5 Hardscape 1 LS 215,000.00 6 Maintenance Phase 1 LS 14,899.00 7 Replace Curb 280 LF 30.00 8 Release 1 EA 1.00 Total Vendor 1 Environmental Cnstr., Inc. 7210 Jordan Avenue, #C96 Canoga Park, CA 91303 (818) 704 -1094 Farid Sorovcle 40,000.00 15,000.00 175,000.00 235,600.00 120,000.00 137,500.00 135,000.00 116,500.00 215,000.00 263,000.00 14,899.00 10,000.00 8,400.00 35.00 1.00 1.00 708,300.00 Exhibit 2 Page 1 of 1 Vendor 2 Nye & Nelson, Inc. 1860 Eastman Ave., #108 Ventura, CA 93003 (805) 654 -1082 Wendy Gorrell 15,000.00 145,000.00 235,600.00 166, 000.00 137,500.00 60,000.00 116,500.00 175,000.00 263,000.00 225,000.00 10,000.00 15,000.00 9,800.00 31.00 1.00 1.00 787,401.00 Total Bid 145,000.00 166,000.00 60,000.00 175,000.00 225,000.00 15,000.00 8,680.00 1.00 794,681.00 000095 CITY OF MOORPARK Exhibit: 3 Capital Improvement Project Date: July 26, 2005 Budget Re -Cap Sheet PROPOSED FOR: Fiscal Year: FY 05/06 Department: Public Works Department: 8310 Project Title: Tierra Re'ada Road Median Landscaping Project Number: 8042 Total Current Appropriations Total Prior Current FY Prior Budget Object Account Years' Beginning Year Changes This Current FY Total Approp. Fund Code Description Expenses Budget FY Total Budget To Date 2502 9601 Design $15,122 $38,888 $0 $38,888 $54,010 2502 9640 Construction $40;314 $212,686 $0 $212,686 $253,000 2502 9650 Inspection $0 $15,000 $0 $15,000 $15,000 Project Totals: $55,436 $266,574 $0 $266,574 $322,010 Requested Budget Amendment / Revised Total Appropriations Proposed Proposed Object Account Current FY Pro posed Revised Current Previous Total Revised Total Fund Code Description Total Budget Bud et Chan a FY Budget Appropr. Ap ro . 2502 9601 Design $38,888 $Z0 6000'` $18,888 $54,010 $34,010 2502 9640 Construction $212,686 $"b53;445 $866,131 $253,000 $906,445 2502 9650 Inspection $15,000 $10,Q00 $5,000 $15,000 $5,000 Project Totals: $266,574 L $,6231445 $890,019 $322,010 f $945,455 Pro ossed Revised Funding mary Previously Proposed Total Prior Current FY Approved Additional Proposed Years' Beginning Year Appropr. This Appropr. This Revised Total Fund Fund Name Expenses Budget FY Time Ap ro . 2502 T R Rd AOC $55,436 $266,574 $0 $623,445 $945,455 Project Totals: $55,436 $266,574 $0 $623,445 $945,455 1111• Exhibit 4 RESOLUTION NO. 2005- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FY 2005/06 BUDGET TO AMEND THE APPROPRIATIONS AND A BUDGET FOR PROJECT 8042: TIERRA REJADA ROAD MEDIAN LANDSCAPING PROJECT [SPRING ROAD / TIERRA REJADA ROAD AOC FUND (FUND 2502)] AND APPROVING AN INTER -FUND LOAN RELATING THERETO [L. A. AVE. AOC FUND (FUND 2501)] WHEREAS, on June 15, 2005, the City Council adopted the Budget for Fiscal Year 2005/06; and WHEREAS, a staff report has been presented to the City Council requesting a budget increase in the aggregate amount of $623,455 to increase the funding for a project to construct median landscaping on Tierra Rejada Road east of Spring Road; and WHEREAS, a) the funding source proposed for said project is the Spring Rd. / Tierra Rejada Rd. AOC Fund; b) said Fund current does not have sufficient funds for the aforementioned appropriation; and c) it is, therefore, necessary to approve a loan to the Spring Road / Tierra Rejada Road AOC Fund for this purpose; and WHEREAS, Exhibit "A ", attached hereto and made a part hereof, describes said loan, appropriation, budget amendment and its resultant impacts to the budget line item(s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That a loan in the amount of $600,000 from the Los Angeles Avenue AOC Fund to the Spring Road / Tierra Rejada Road AOC, as more particularly described in Exhibit "A ", is hereby approved. SECTION 2. That a Budget amendment in the aggregate increase of $623,455, as more particularly described in Exhibit "A ", is hereby approved. 00009 Resolution No. 2005 - Page 2 SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 7th day of September, 2005. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Attachment: Exhibit W: Appropriation and Budget Detail 1111': Resolution No. 2005 - Exhibit "A" Inter-Fund Loan, Appropriation and Budget Amendment For Project 8042: Tierra Rejada Road Median Landscaping Project A. Inter-Fund Loan ............................... ........ . ..... ...... . .................. ........... ............................................... From Fund ..... . . . .................................. . ......... . .. .................... .............. ..................... !To Fund ............... ........... ....................... ...................................... I—— ............... . ...... .............. Amount', iL A Ave AOC Fund ................... $ (600,000) [Fund 2501-1403] ........ . .......... .. . ........... . ....................... . .......... ........... ................................. . ................. .................... ......... ... . ...... . ...... . .. ....................... . .. . .. . ........ . ................ . .......... ................................................ Spring Rd/Tierra . .............. ......................... . .................. Rejada Rd $ .......... . ............. .......................................... 600,000 I AOC Fund [Fund 2502 - 2403] 1 .. ........ ..................................... .......... ............... . ................ . .......................................................................... .............................................. I ........................................... _... ................................. . ... —1 .............................................. . ................... .... I .... . ....... I ............ ........... . . .......... ............... T I ................. . I .............. . . ........ . . ................ I., ........ . ......................... ................ I ...................... .................... . . . . .. .......................... .......... $ ........... . ............ . . ................... .......... ....................................... .................. . ........ ....... 0 .............. .. B. Fund Allocation ......... . ........................ . .. ....................... .......... . ........ . . .. ... . .............. .................................. : :Fund ..................... . ............ . ... : ... . .... . . ................. . . ....... . ............... . ... . ...... .............. . ....................................................... . ................................................. ................................. !,Account Number . ... .............. . ...................................... Amount:' Amount_; .... ....... I ........ .......... Spring Rd./Tierra Rejada Rd 1 2502.5500 ........... .... ...... $ ................ 623f455 :AOC Fund . .......... .. ............... ..... ..................... ................ . ............................ . ....... . ...... ....... . ... . .............. ............. ........... .......... . ................ ....... . .................. . ....................... .......... ........... ....... . ............ .......... ............ . . .... ................ .......... . .......... .............. ..................................... . ...................... .................................................. . ........... . ................... ....... ... I ........ . ... I ................... . .................. ...... ...................... . ......................... . .... . ................. . . .................. . .. .................. .......... . .... . .... . ..... ........ . ....... . . . ..................................... ................................................................................................................................ . .... . .. . ..................... . .... ..... .. . ....... . . ...... . ..... . ............................... ... ............ I .............. . ............... . . $ . ...... ................. . .............. . ........ .............. ......................................... 623f455 . ....... ........................ .................... C. Total Appropriations Re-Cap ... . . . .................. . . ......... ......... . .......... .......... ...... .. _ .............. .... - . ....................... Current! ... . .......... . .... . .............................. . ......... . .. . .............. Subject! ....................... . .................. ... ....... . .. Revised; Total Appropriation Total; t 'Account Number .... . ... . . ..................... �UrMr (Reduction) : ............. -3 22r 2502.8310.8042.9601: Design $ 54,010 i $ (20rOOO) $ 4 r 010 ........ ............. . ......... . .. I .. ..................... . .. . . . ...... . ......... ... 2502.8310.8042.9640: .......... ...... . .................... .... ........ .. ................................ ......................... Const. $ 253,000 . . ................ ............ ..................... $ 653,455 . .......... ....... ... .... . ........... $ 9 0*6 55 1 ......... .............. .8310.8042.9650: ..._.... ._....._.._....... »_ «_._....... . ......... . .............. .................... . ..... . ............ . .. ... . . . ... . .............................. Insp. $ 15, 000 $ (10,000) .......... . ............. . . ........ . ... . .................. $ 51000 .......... . . ... I ....................... . . ..... . .......... I .................. . ............ ......................... . ........................... . ..... . ............. . .... . .................. Total Project $ 322,010 ..... ...... ...... .......... ................ ... ....................... $ 623r455 ....... . .. . .. . ................................ ............ .............. $ 945f465 ......... . ...................... . ..................... ... I .......... D. Distribution of Appropriations to Expense Accounts .... . ....... . . ............ . ........ ...... ................ ... .... . .................. . ....... ... . ............. ........... ......... ....... ......... .... ....... ................ Current! ............................... . ...... . . . ............................ . ....... . ............................ Subject: . . . .................... .................. .. .......... Revised' FY 05/06 Appropriation FY 05/06 lAccount Number E Budget 1 (Reduction) ........... Budget 2502.8310.8042.9601: Design 1 $ 38,888 11 $ (20,000) $ 18r8881 .............................. 1-1. .. ........ ............ . ............. .......... __1 . . . ....... _.__......._ .......... 2502.8310.8042.9640: ...... . ........... . ........ . ...... ..... ...... . ........... .... Const. $ 212,686 1 ....... ..... ............... $ 653r455 ........................ . .... I— .. . ............ $ 866, 14 .... . ....... . ... . ........................... . . ......... ............... . ...... ............ . ..... I ..... ..................... I ... ........... 2502.8310.8042.9650: ................ ....... ....................... ........... . ........... . . ....... . ............ . . . ................................. ..... . .. . ............. Insp. $ 15,000 .............................. . ........ . ... . .......................... . ..... .................................. $ (10,000) . .............. .. . . ....... ....................... 5 000: _? r .................................... . I ............ ..... . ................. .......... ......... ....... .......... to�al ......................................................... ........ . ........... . .......... ......... . ...... . . ..................... . ........... ..... ...... Projectl $ 266,547 . ................. . ... . ...... . ........ . ........ . ........................................... ................................................ $ 623,455 ................ . ........... . .... I ................................ ................................................ $ 890,029 .................. .......... Approved as to form: kid 000099