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Home My WebLink AboutAGENDA REPORT 2005 0907 CC REG ITEM 10EITEM 10-E. CITY OF IMOORPARK, CALIFORNIA City Council Meeting of g--2--A94-6' it D i a� a �, a/ .r �►,'`��.'qq' MOORPARK CITY COUNC I LgY' �'� a. AGENDA REPORT TO: The Honorable City Council FROM: Kenneth C. Gilbert, Director of Public Works DATE: August 15, 2005 (Council Meeting 9 -7 -05) SUBJECT: Consider Authorization to Proceed with the Los Angeles Avenue / Tierra Rejada Road Parkway Landscaping Project [Project 8033] OVERVIEW The purpose of this report is to seek City Council authorization to proceed with design development and construction of the subject project. BACKGROUND A number of years ago, the City Council deferred consideration of new parkway / median projects to be maintained by the Citywide Landscape Maintenance Assessment District [AD84 -2]. That action was taken because, since the passage of Proposition 218, AD84 -2 revenues have been less than annual Citywide parkway / median landscape maintenance costs. Each year the City Council is asked to approve Fund transfers from the Gas Tax Fund [Fund 2605] and the General Fund [Fund 1000] to cover this shortfall. On occasion the City Council has approved projects [like the Spring Road median near Flinn Avenue and the Princeton Avenue (formerly Los Angeles Avenue) median near Condor Drive] which add to Citywide landscape maintenance costs, knowing that such action will cause the above mentioned Fund transfer amount to increase. It is the view of staff that the benefits derived from the subject project, as discussed here, justify a similar action in this case. DISCUSSION A. Project Design Plans and specifications have been prepared for the construction of parkway irrigation and landscaping at the LA TR Pkwy ad 000233 Los Angeles Avenue / Parkway Landscaping September 7, 2005 Page 2 Tierra Rejada Road Project locations generally shown on Exhibit 1 and listed as follows: • South side of Los Angeles Avenue - west of Butter Creek Road; • South side of Los Angeles Avenue - from Butter Creek Road to a point west of Mira Sol; • South side of Los Angeles Avenue - from a point east of Mira Sol to Tierra Rejada Road; • South side of Los Angeles Avenue - between Tierra Rejada Road and Beltramo Road • West side of Tierra Rejada Road - from Los Angeles Avenue to the south end of the perimeter wall for Tract 2817 -2 (across the street from Glenwood Park). B. Project Scope Increase: Added Design Effort The City is currently constructing a street widening project on the south side of Los Angeles Avenue from Beltramo Ranch Road to a point east of Maureen Lane (see Exhibit 2). That project includes easements for the future installation of landscaping along the north side of the walls being constructed as a part of that project. The intent was to extend the irrigation system to be constructed east of Tierra Rejada Road to serve these new landscape easements, when the subject project is constructed. It is recommended below, that we proceed at this time with preparation of landscape plans for these new landscape easements. C. Estimated Annual Maintenance Costs The estimated annual cost to maintain the landscaping to be installed by this project, as revised, is approximately $20,000. As mentioned above, it is anticipated that the annual Fund transfers to Fund 2300 will increase by this amount, after these improvements are constructed. D. Project Justification It requested that the City proceed with this project at this time for the following reasons: • The new landscape easements being provided east and west of Maureen Lane require landscaping to help screen the new block wall and to complete this road widening project; • The sidewalk on the west side of Tierra Rejada Road south of Los Angeles Avenue needs parkway landscaping installed to help screen that wall and to augment the tree replacement project recently completed on the east side of the street; LA TR Pkwy ad - - - 000234 Los Angeles Avenue / Parkway Landscaping September 7, 2005 Page 3 Tierra Rejada Road Project • The appearance of the west entrance to the City does not measure up to the aesthetic standards to be found elsewhere in the City, and the proposed parkway landscaping project will greatly improve the aesthetics in this area. E. Budget The FY 05/06 Budget includes Project 8033 for the design and construction of project described in Section A of this report. The current Budget amount is summarized as follows: Fund Prior Year Costs FY 05/06 Budget Total Appropriations 2150: Trees & Landscape $0 $32,000 $32,000 2300: AD84 -2 $0 $7,315 $7,315 2501: L A Ave AOC $1,882 $216,970 $218,852 2605: Gas Tax $3,506 $32,000 $35,506 Total $5,388 $288,285 $293,673 Note: The Fund 2300 appropriation represents monies deposited into this Fund which were received from a Developer as remediation for tree damage caused by that developer. It is anticipated that the funding for this project will have to be increased to cover the cost of adding the areas east of Beltramo Ranch Road. That action is being deferred until a more accurate project cost estimate is known. F. Work Plan Development and implementation of this project will require the following: • Retain a landscape architect to review the existing design plans and expand same to include the landscape easements east of Beltramo Ranch Road; • Seek and obtain a Caltrans Landscape Maintenance Agreement providing for City maintenance of the landscaping to be constructed within the State right -of -way; • Seek and obtain a Caltrans Encroachment Permit for the construction of that portion of the project within the State right -of -way; • Seek City Council approval of the plans and specifications and authorization to advertise for the receipt of bids for construction. STAFF RECO144ENDATIONS Direct staff to proceed with the development and implementation of the subject project, as described in this report. LA TR Pkwy ad -- - 000235 W cl cQ ---------- ------------------------- OTT LNT A :IL RD. LLJ Ij tij C T. 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