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HomeMy WebLinkAboutAGENDA REPORT 2005 0921 CC REG ITEM 09DMOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council rrEM 9 .71. CITY OF MOORPARK, CALIFORNIA City Council Meeting 7 ACTION:a* .y6a la -le BY: FROM: Hugh R. Riley, Assistant City Manager r DATE: September 13, 2005 (City Council Meeting of 9/21/05) SUBJECT: Consider Hurricane Katrina Relief Program and Related Actions, and Adopt Resolution Amending 2005 -2006 Operating Budget for Program Expenditures. . DISCUSSION On September 7, 2005 the City Council unanimously approved a Hurricane Katrina Relief Program during a Special Meeting. Based on the Council's action, the Relief Program will include a donation of $35,908 to the hurricane - impacted cities representing $1 for each of the City's residents and discussed providing emergency housing for up to one year for a displaced family. The Council encouraged other Ventura County Cities to follow suit with similar contributions. Staff has contacted the League of California Cities and the Office of Emergency Services of Ventura County to coordinate the proposed donation and to identify a recipient city based on the greatest need and ability to respond. During the same meeting the Council agreed to establish a Task Force to work cooperatively with the Moorpark Unified School District and Moorpark businesses and residents to coordinate further relief efforts to assist the flood ravaged southeast. Mayor Hunter and Councilmember Janice Parvin agreed to serve on the Task Force. The initial Task Force meeting was held on Wednesday, September 14, 2005. Housing Assistance A two - bedroom, unfurnished unit at Waterstone Apartments could be made available to the program for up to one year as of October 1. Staff has been advised that a three - bedroom unit will also be available by October 20. The Market rate rental for the two - bedroom unit is $1,830 /month or $21,960 for 12 months. If the three - bedroom unit can be secured the rent ($1850 /Mo.) for 12 months would be $22,200. A $1,000 Security Deposit will also be required. Staff also recommends that funds be provided to pay for 0©©3'79 Honorable City Council September 21, 2005 Page 2 initial utility costs for the unit. The tenant - utility cost for a Waterstone unit is $76.00/ month. A three -month allowance is recommended. The rent and deposit may also be negotiable. Staff believes that the Task Force could obtain community donations of essential furnishings, food and other necessities for the family, however funds should be appropriated to insure these needs can be met in case donations are not made or are not sufficient. Staff has not completed coordination with the appropriate emergency relief agency for the selection of a recipient family, transportation to Moorpark or other details. Staff therefore recommends that The City Council consider an additional appropriation of $2,500 for transportation costs should it be necessary and for household essentials and food for the family's initial arrival. The actual circumstances of the selected family could affect the amount of support needed from the appropriated funds and donations from the community. Specific details on administration of this effort are also being developed. The City of Moorpark has also provided the services of a City Staff member for direct support in the hurricane impact area. Costs for travel and subsistence are also included in this program appropriation. A summary of the recommended budget for the Relief Program is as follows: 1. City to City Assistance Contribution- $36,000 2. Rental Assistance (Maximum)+ Security - $23,200 3. 3- Month Utility Allowance - $ 230 4. Furnishing and Set -up Allowance- $ 5,000 5. Transportation and Essential supplies - $ 2,500 6. Travel and Subsistence -City Relief Worker $ 2,500 TOTAL APPROPRIATION $69,430 STAFF RECOMMENDATION (Role Call Vote Required) Approve Emergency Hurricane Katrina Relief Program and Adopt Resolution Amending 2005 -06 Operating Budget. Attachment: Resolution No. 2005- 000380 RESOLUTION NO. 2005 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FY 2005/2006 BUDGET BY ALLOCATING $69,430 FROM THE GENERAL FUND RESERVES FOR THE HURRICANE KATRINA RELIEF PROGRAM WHEREAS, on June 15, 2005, the City Council adopted the budget for Fiscal Year 2005/2006; and WHEREAS, On September 21, 2005, the City Council approved the Hurricane Katrina Relief Program; and WHEREAS, a budget amendment is required to fund this project. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That a budget amendment in the amount of $69,430, as described in Exhibit "A" attached hereto, is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original Resolutions. PASSED AND ADOPTED this 21St day of September, 2005. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk 00®38'x_ EXHIBIT A BUDGET AMENDMENT FOR EMERGENCY MANAGEMENT FY 2005 -06 FUND ALLOCATION FROM: Fund Account Number Amount General Fund 1000 -5500 $ 69,430.00 $ 69,430.00 $ 69,430.00 Total $ 69,430.00 DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS: Account Number Current Budget Revision Amended Budget 1000.2210.0000.9238 $ - $ 69,430.00 $ 69,430.00 Total $ - $ 69,430.00 $ 69,430.00 Approved as to Form: 0003F•rc