HomeMy WebLinkAboutAGENDA REPORT 2005 1005 CC REG ITEM 10IITEM
CITY OF MOORPARK, CALIFORNIA
!City Council Meeting
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CITY OF MOORPARK ACtION: ,� e �
CITY COUNCIL AGENDA REPORT
BY:
TO: The Honorable City Council
FROM: Mary K. Lindley, Parks, Recreation, and Community�'�
Services Director
DATE: September 27, 2005 (Meeting of October 5, 2005)
SUBJECT: Consider Request for Qualifications for Architect
to Design Arroyo Vista Recreation Center and
Gymnasium Expansion
DISCUSSION
Staff has prepared a Request for Proposal to design an
expansion of the Arroyo Vista Recreation Center (AVRC) and
gymnasium and is seeking Council's consent to solicit cost
proposals for an architect. The expansion of the gym is one
of the Council's approved objectives for FY 2005/06.
The proposed scope of work is to design an expansion of the
existing gym that would more than double its current size
(approximately 7,600 square feet) by doubling the court
area and adding a men's and women's locker /shower room, and
a small office for recreation staff. Additionally, the
proposed scope of work includes two alternates that would
enlarge AVRC by: 1) adding an additional 3,600 square foot
activity room to the east of the existing smaller activity
room and 2) adding approximately 300 square feet of office
space.
AVRC and gym have been used to capacity for the past
several years. There is not enough gym space to grow the
City's youth and adult sports related leagues and
activities and to accommodate the needs of non -City
activities including Moorpark Basketball Association and
other rental requests. As a result, City staff has
refrained from implementing new programs and /or expanding
existing programs until additional gym space can to
secured.
Honorable City Council
October 5, 2005
Page 2
There is also a significant demand for additional classroom
and meeting space to expand the number of recreation
classes that can be offered. The current four full -time
recreation staff housed at AVRC work in office space that
is shared with a number of part -time staff and was
originally designed as three work areas. The office area
was not designed to accommodate the number of staff
currently working, while also ensuring sufficient space to
handle customer transactions.
It is estimated that if the City were to undertake the
expansion of the gym and recreation center as proposed
(includes the two alternates, all design and site work), it
would cost approximately $5,760,000. The cost breakdown is
as follows:
Project Estimated Cost
Gym Expansion $4,030,000
Activity Room $1 X 590 000
Office Expansion $ 140,000
Total $5,760,000
To date, the Community Zone Park Improvement Fund, which
funds improvements at AVCP, has a balance of 2.1 million.
It is anticipated that over the next five to ten years the
City could receive an additional 6 million in Community
Zone revenue. In the past, the City Council has identified
the Community Zone fund balance for a community pool to be
built at AVCP. The estimated cost of designing and
constructing a recreation pool is 3 to 4 million. The
estimated cost of maintaining a recreation pool is
approximately $200,000 annually.
It is suggested that the Council consider under taking the
initial design of all of the aforementioned AVRC and gym
improvements. Said design work would include estimates for
hard costs (all construction and site work) which would
allow the Council to consider proceeding with construction
of the total project at one time or to phase the
construction over time.
It is estimated to design construction plans and
specifications is approximately $600,000 (including field
work during construction). Of that amount, the the cost to
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Honorable City Council
October 5, 2005
Page 3
prepare conceptual plans is approximately $100,000 to
$150,000. Construction plans and specifications are an
additional $300,000. After the completion of a draft plan,
if the City were to proceed with construction, there would
be additional architectural fees to administer certain
aspects of the construction contract, field work, and
supervision, which would cost approximately $150,000. The
City budgeted $50,000 for architectural work on the design
of the AVRC gym expansion in the adopted FY 2005/06 budget.
If the Council authorizes the release of the draft Request
for Qualifications, and the Council later awards a contract
to the successful consultant, a budget amendment would be
prepared at that time.
Staff recommends that the Council authorize the
solicitation of cost proposals from qualified architects.
The proposals will be evaluated by staff and presented to
the City Council for further consideration.
STAFF RECOMMENDATION
Authorize solicitation of a Request for
Qualifications /Proposals for the design of Arroyo Vista
Recreation Center and gym improvements.
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