HomeMy WebLinkAboutAGENDA REPORT 2005 1102 CC REG ITEM 10ETo.
From:
Date:
Moorpark City Council
Agenda Report
The Honorable City Council
Kenneth C. Gilbert, Director of Public
ITEM 10- E.
�'!— OF MOORPARK, CALIFORNIA
_� i"V COuncil Meeting
Works (r r
October 20, 2005 (Council Meeting 11 -2 -05)
Subject: Notice of Completion
2005/06 Budget for the
Little Hollow Place
DISCUSSION
A. Backqround
and Resolution Amending the FY
Construction of a Sub -Drain on
Due to clay soils conditions, in some areas of the Cit y
drainage does not percolate well. Water remains "perched" just
below the surface and infiltrates into the base material under
asphalt pavement. This causes deterioration of the structural
integrity of the street pavement.
In the past the City has installed sub - drains to intercept and
convey groundwater near the surface to an existing storm
drain. The design for such sub - drains calls for a perforated
pipe in a rock - filled trench, surrounded by a geo- fabric to
prevent fine materials from being washed away.
B. Little Hollow Sub - Drain: Project Description
Pavement problems on Little Hollow prompted staff to develop
this project for the construction of a sub -drain along the lip
of gutter on the east side of the street.
Little Hollow Place is included in a future project for
pavement rehabilitation.
C. Changes
1. Quantity Adjustments: As is typical with public works
construction projects, the actual quantities required for
the job differed from the engineer's estimate. This
project required more quantities of certain bid items
resulting in an increase to the contract price of
Little_Hollow_cmp 0510
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Little Hollow Sub - Drain: Complete
November 2, 2005
Page 2
$4,663.55.
2. Change Orders: There was one Change Order approved for
$7,254, to cover costs resulting from a design change to
increase the depth of the drain line in order to resolve
certain conflicts with existing utilities.
D. Fiscal Impact: Construction
1.
Construction Cost Estimate: A preliminary estimate of
project costs is
........................................................................................................................
as follows:
Element
...............................
Cost
Construction
23,938.00
Additional Quantities
4,663.55
Change Order No. 1
7,254.00
Total
............. . . . . . . . . . . . . . . . . . . . ............... . ............ . . . . . . . . . . . . . . .................. . ......................
35,855.55
. .................... . . . ................... . ........ . ..... . . . . .......... . . . . . . . . . . . . . . . ............ . . . . . . . . . . . . . . . . . . .
2.
Total Project Cost Estimate: A preliminary estimate of
project costs is
........... . ........... . .............
as follows:
. ........... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .................
Element
_ ........ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ............................. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. .
Cost
Design
1,046
Construction
35,856
Inspection **
Total.
36,902
**
Note: In that inspections was provided :by City staff and their time
was charged to the
same funding source (Gas Tax Fund), no
inspection costs were charged to the project.
3.
Budget Re -Cap Sheet: Attached as Exhibit 1 is a Budget Re-
cap Sheet for the subject project.
4.
Current FY 05106
Budget: The Current Budget is summarized
as follows:
......
Element
Current Total Less Prior FY 05/06
Design
A ro riations Year Cost M Budget
Construction
6,000 (1,046) 4,954
28,800 (35,855) 7,055
Inspection
( )
1,200
Total
.. ............... ................ .... ... .............................
_ 1,200
36, 000 36, 901
............ ( ......... ) ......._. 901)
5.
Budget Increase:
Attached as Exhibit 2 is a Resolution
amending the FY
deficit. A
05/06 Budget to fund the current Budget
recap
follows:
of that proposed budget amendment is as
.......................................................................................................................................
............................... .
Current Proposed Revised
Element
FY 05/06 Proposed FY 05/06
Design
Budget M Change M Budget
Construction
4,954 (4, 954)
(7,055) 7,055
Inspection
1,200 (1,200)
........... ..... Tota�...._..... .......................... ...............__......................
.............. ................... - (901) 901
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Little Hollow Sub - Drain: Complete
November 2, 2005
Page 3
6. Funding Source: The funding source for this project is the
Gas Tax Fund.
E. Final Inspection and Acceptance
The City has completed a final inspection of the project and
has found the work to be acceptable. At this time it would be
appropriate for the City Council to accept the project as
complete so that the City Clerk may record the Notice of
Completion to start the final lien period. Absent the
receipt of any Stop Notices from subcontractors or suppliers,
the ten percent retention will be released thirty -five (35)
days after the date of the recordation of that notice.
STAFF RECOMMMATION (Roll Call Vote)
1. Accept the work as complete.
2. Adopt the attached Resolution amending the Budget for the
project.
Attachments:
Exhibit l: Budget Re -cap
Exhibit 2: Resolution
Little — Ho110w— cmp_0510
000`;x,6
CITY OF MOORPARK
Capital Improvement Project
Budget Re -Cap Sheet
Exhibit: 1
Date: 10/19/05
Fiscal Year: FY 05/06
Department: Public Works —Department: 8310
Project Title: Little Hollow Sub -Drain Project Number: 8062
Total Current Appropriations
Fund
2605
2605
2605
Object
Code
9601
9640
9650
Account
Description
Design
Construction
lInspection
Total Prior
Years'
Expenses
$1,046
$35,855
$0
Current FY
Beginning Year
Budget
$4,954
$7,055
$1,200
Prior Budget
Changes This
FY
$0
$0
$0
Current FY
Total Budget
$4,954
($7,055 )
$1,200
Total Approp.
To Date
$6,000
$28,800
$1,200
Project Totals:
$36,901
($901),
$0
($901).
$36,000
Requested Budget
Amendment / Revised Total
Appropriations
Fund
2605
2605
2605
Object
Code
9601
9640
9650
Account
Description
Design
lConstruction
Inspection
Current FY
Total Budget
$4,954
$7,055
$1,200
Proposed
Budget Change
($4,954 )
$7,055
$1,200
Proposed
Revised Current
FY Budget
$0
$0
$0
Previous Total
Appropr.
$6,000
$28,800
$1,200
Proposed
Revised Total
Approp.
$1,046
$35,855
$0
Project Totals:
($901)
$901 1
$0
$36,000
$36,901
Proposed Revised Funding mary
Fund
2605
Fund Name
Gas Tax
Total Prior
Years'
Expenses
$36,901
Current FY
Beginning Year
Budget
$901
Previously
Approved
Appropr. This
FY
$0
Proposed
Additional
Appropr. This
Time
$901
Proposed
Revised Total
Approp.
$36,901
Pro ect Totals:
$36,901
($901 )1
$0
$901
$36,901
000202` 7
Exhibit 2
RESOLUTION NO. 2005-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, AMENDING THE FY
2005/06 BUDGET TO ESTABLISH PROJECT 8062 FOR
THE CONSTRUCTION OF THE LITTLE HOLLOW SUB -
DRAIN PROJECT [GAS TAX FUND (FUND 2605)]
WHEREAS, on June 15, 2005, the City Council adopted the
Budget for Fiscal Year 2005/06; and
WHEREAS, a staff report has been presented to the City
Council requesting a budget increase in the aggregate amount of
$901; and
WHEREAS, Exhibit "A ", attached hereto and made a part hereof,
describes said budget amendment and its resultant impacts to the
budget line item(s).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a Budget amendment in the aggregate increase
of $901, as more particularly described in Exhibit "A ", is hereby
approved.
SECTION 2. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be filed
in the book of original resolutions.
PASSED AND ADOPTED this 2nd day of November, 2005.
ATTEST:
Patrick Hunter, Mayor
Deborah S. Traffenstedt, City Clerk
Attachment:
Exhibit 'A': Appropriation and Budget Detail
00®.`c, 2
Resolution No. 2005 -
Exhibit "A"
Appropriations & Budget
For Project 8062: Little Hollow Sub-Drain
A. Fund Allocation
B. FY 05/06 Budget Re-Cap
C. Total Appropriations Re-
Account Number
2605.8310.8062.xxxx
FY 05/06
Pr3.02
Years
Costs ($)
36,901
................
36,901
Total
riations
36,901
.....................I... .................1.._..._.
11.1
36, 901
D. Distribution of
................ ... .... ..... ... . ............................. ... . ......
Appropriations to Expense Accounts
.................................. ....................
.......................................
Current' ........................................ .............
Current'
I ..............................
.......... ................. . ......... : ...................................................
Subject'
... ... ... ... ...... .. ..................
Revised
FY 05/06
Appropriation
FY 05/06,
.Account Number
Budget,,/
(Reduction)
Budget.
2605.8310.8062.9601:
................................................................ ............................................... ..........................
Design $
......................
4, 954
(4, 954)
0
2605.8310.8062.9640:
................. ... ............... ..................
.............
Cons' t'**** $
........ .. ......................................... ...............
(7,055)
................... ........... .
7',** 0 5'
.8062.9650:
...... ........ ............... ............ ..................... ...................................
...................... ...........................
Insp. 1 $
. ........
.................
1,200
............. ........... .....................
(1,200)
...........
$ 0
........................... ............................................ ...........T ...... ..o ...... .t .. ... ..a ...... .1 ..........P
...... .r . ... o ... .....J...; .. .. . ..... ......$ ..............................
...5...9..0._1... >............
.$ .. . .
........
901
0
Approved as to form:
....
....... .. . ....... .......
....................
010®2 A 9