HomeMy WebLinkAboutAGENDA REPORT 2019 1218 REG CCSA ITEM 10JCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of December 18, 2019
ACTION Adopted Resolution No. 2019-
3869. BY B.Garza.
J. Consider Resolution Amending the Fiscal Year 2019/20 Budget by Appropriating
$34,025 from the General Fund (1000) and $15,975 from the Facilities
Replacement Fund (3010) for Design Services for Facility Repairs. Staff
Recommendation: Adopt Resolution No. 2019-3869, amending the Fiscal Year
2019/20 budget for design services for various facility repairs. (ROLL CALL VOTE
REQUIRED) (Staff: Jeremy Laurentowski)
Item: 10.J.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Jeremy Laurentowski, Parks and Recreation Director
DATE: 12/18/2019 Regular Meeting
SUBJECT: Consider Resolution Amending the Fiscal Year 2019/20 Budget by
Appropriating $34,025 from the General Fund (1000) and $15,975
from the Facilities Replacement Fund (3010) for Design Services for
Facility Repairs
BACKGROUND & DISCUSSION
Several City facilities are in need of repairs. The Administration Services building roof is
in need of replacement and the restroom needs a new sewer line. The Community
Center roof also needs to be replaced, as well as the High Street Arts Center roof. In
order to procure fair and equitable bids for the projects, staff has hired an Architect and
Mechanical/Electrical/Plumbing (MEP) Engineer to prepare plans and bid specifications
for each of the projects. The Architect is Amador Whittle who will be working on the
plans and specifications for the roofing replacements. The cost for their services is
$22,416. The selected MEP Engineer is Budlong and Associates who will be working
on the design plans for the Administration Building sewer line replacement, as well as
some accessibility improvements for the restrooms. The cost for their services is
$27,300 which includes a contingency of $5,000. Agreements for these services are
within the City Manager’s signing authority, and the cost of each contract is below the
threshold for an informal bid or request for proposal/qualification process.
The total cost for these services is $49,716. Staff is requesting a budget amendment
from the General Fund (1000) and from the Facilities Replacement Fund (3010), which
has about $605,148 available resources to fund these services, leaving approximately
$589,173 in the Facilities Replacement Fund following this transfer. A separate budget
amendment will be requested for the repairs once the bidding process is completed.
Item: 10.J.
169
Honorable City Council
12/18/2019 Regular Meeting
Page 2
FISCAL IMPACT
Funds for design services have not been included in the fiscal year 2019/20 budget. An
appropriation of $34,025 from the General Fund (1000) and $15,975 from the Facilities
Replacement Fund (3010) is being requested to fund these services.
COUNCIL GOAL COMPLIANCE
This action does not support a current strategic directive.
STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED)
Adopt Resolution No. 2019-____, amending the Fiscal Year 2019/20 budget for design
services for various facility repairs.
Attachment: Draft Resolution No. 2019-____
170
ATTACHMENT
RESOLUTION NO. 2019-_____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR
2019/20 BUDGET BY APPROPRIATING $34,025.00 FROM
GENERAL FUND (1000) AND $15,975.00 FROM FACILITIES
REPLACEMENT FUND (3010) FOR FACILITY REPAIR DESIGN
SERVICES
WHEREAS, on June 19, 2019, the City Council adopted the Operating and
Capital Improvement Projects budget for fiscal year 2019/20; and
WHEREAS, repairs at the Administration Building, Community Center, and High
Street Arts Center require professional design and engineering plans; and
WHEREAS, a budget amendment in the amount of $34,025.00 from the General
Fund (1000) and $15,975.00 from the Facilities Replacement Fund (3010) is requested
to fund the design and engineering services; and
WHEREAS, Exhibit “A”, attached hereto and made a part hereof, describes said
budget amendment and the resultant impact to the budget line items.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment in the amount of $34,025.00 from the
General Fund (1000) and $15,975.00 from the Facilities Replacement Fund (3010), as
more particularly described in Exhibit “A”, attached hereto, is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 18th day of December, 2019.
_____________________________
Janice S. Parvin, Mayor
ATTEST:
___________________________________
Ky Spangler, City Clerk
Exhibit A – Budget Amendment
171
Resolution No. 2019-_____
Page 2
FUND BALANCE ALLOCATION:
Fund-Account Number Amount
General Fund 1000-000-00000-33990 34,025.00$
Facilities Replacement Fund 3010-000-00000-33990 15,975.00$
Total 50,000.00$
EXPENDITURE APPROPRIATION:
Account Number Current Budget Revision Amended Budget
3010-171-M0048-51000 -$ 15,975.00$ 15,975.00$
1000-171-M0049-51000 -$ 27,300.00$ 27,300.00$
1000-171-L0005-51000 2,700.00$ 6,725.00$ 9,425.00$
Total 2,700.00$ 50,000.00$ 52,700.00$
EXHIBIT A
BUDGET AMENDMENT FOR
GENERAL FUND (1000) AND
FY 2019/20
Fund Title
FOR FACILITY REPAIR DESIGN SERVICES
FACILITIES REPLACEMENT FUND (3010)
172