HomeMy WebLinkAboutAGENDA REPORT 2020 0115 REG CCSA ITEM 10HCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of January 15, 2020
ACTION Adopted Resolution No. 2020-
3880. BY B.Garza.
H. Consider Resolution to Designate Authorized Agents to Obtain Federal
Department of Homeland Security Grant under the Fire Management
Assistance Grant (FMAG) Funding Subgranted through the State of
California. Staff Recommendation: Adopt Resolution No. 2020-3880. (Staff:
Teri Davis)
Item: 10.H.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Teri Davis, Program Manager
DATE: 01/15/2020 Regular Meeting
SUBJECT: Consider Resolution to Designate Authorized Agents to Obtain
Federal Department of Homeland Security Grant under the Fire
Management Assistance Grant (FMAG) Funding Subgranted through
the State of California
BACKGROUND AND DISCUSSION
City Council periodically adopts resolutions appointing the City Manager, Assistant City
Manager, and Finance Director as authorized agents to receive Federal Department of
Homeland Security (Homeland Security) funds through various funding opportunities
such as the Emergency Management Performance Grant or the Homeland Security
Grant. These are funding programs sub-granted through the State of California
Governor’s Office of Emergency Services (Cal OES). Typically, along with the titles,
individuals are named in the authorized agent resolutions.
For the Fire Management Assistant Grant (FMAG), which is a grant offered to
applicants eligible for cost reimbursement assistance when those applicants are
impacted by local fires, Cal OES requires a specific form to be used when designated
authorized agents. That form is Cal OES 130, Designation of Applicant’s Agent
Resolution for Non-State Agencies (OES 130 and Exhibit 1 to Attachment A). OES 130
is one of many eligibility requirements to be considered by Cal OES when evaluating
FMAG cost reimbursement requests. A FMAG applicant may either identify names and
titles of authorized agents for an individual event, such as the Easy Fire, or identify titles
for authorized agents for any event that may impact the applicant and be FMAG eligible
during a period of three years. Adopting OES 130 with titles only will allow the OES 130
to be filed with any FMAG the City submits during the next three years, including the
FMAG for the Easy Fire cost reimbursements. Staff recommends Council designate the
following titles as FMAG OES 130 authorized agents: City Manager; Assistant City
Manager; and Finance Director.
Item: 10.H.
815
Honorable City Council
01/15/2020 Regular Meeting
Page 2
FISCAL IMPACT
There is no fiscal impact associated with this action. Future grant funds requested
would vary depending on the cost reimbursements sought by the City following a
qualifying event.
COUNCIL GOAL COMPLIANCE
This action is not tied to a current City Council Strategic Priority.
STAFF RECOMMENDATION
Adopt Resolution No. 2020-____.
Attachment: Draft Resolution No. 2020-____
816
ATTACHMENT
RESOLUTION NO. 2020-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, DESIGNATING AUTHORIZED
AGENTS TO EXECUTE FOR AND ON BEHALF OF THE
CITY OF MOORPARK FOR THE PURPOSE OF
OBTAINING FEDERAL FINANCIAL ASSISTANCE
PROVIDED BY THE FEDERAL DEPARTMENT OF
HOMELAND SECURITY
WHEREAS, the federal Department of Homeland Security (Homeland Security)
provides grant funding for emergency management; and
WHEREAS, the Fire Management Assistance Grant (FMAG) is such a funding
program subgranted through the State of California; and
WHEREAS, the City is entitled to receive FMAG funds when the City is affected
by FMAG declared fires approved by the Federal Emergency Management Agency
(FEMA) and when the City meets various eligibility requirements; and
WHEREAS, the City wishes to maintain eligibility for FMAG funding and
designate authorized agents identified on the State of California’s Form Cal OES 130,
Designation of Applicant’s Agent Resolution for Non-State Agencies (Exhibit 1) to
execute FMAG documents on the City’s behalf, which is one of the eligibility
requirements to be considered for FMAG subgrant funding, when available.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Be it resolved by the City Council of the City of Moorpark that the
City Manager, or the Assistant City Manager, or the Finance Director is hereby
authorized to execute for and on behalf of the City of Moorpark, a public entity
established under the laws of the State of California, any actions necessary for the
purpose of obtaining federal financial assistance provided by the federal Department of
Homeland Security and subgranted through the State of California.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 15th day of January, 2020.
________________________________
Janice S. Parvin
Mayor
ATTEST:
____________________________
Ky Spangler
City Clerk
Exhibit 1: Cal OES 130 817
STATE OF CALIFORNIA
GOVERNOR’S OFFICE OF EMERGENCY SERVICES
Cal OES 130
Cal OES ID No:______________________
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
FOR NON-STATE AGENCIES
BE IT RESOLVED BY THE OF THE
(Governing Body)(Name of Applicant)
THAT ,OR
(Title of Authorized Agent)
,OR
(Title of Authorized Agent)
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the , a public entity
(Name of Applicant)
established under the laws of the State of California, this application and to file it with the California Governor’s Office of Emergency
Services for the purpose of obtaining certain federal financial assistance under Public Law 93-288 as amended by the Robert T.Stafford
Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
THAT the ________________________________________________, a public entity established under the laws of the State of California,
(Name of Applicant)
hereby authorizes its agent(s) to provide to the Governor’s Office of Emergency Services for all matters pertaining to such state disaster
assistance the assurances and agreements required.
Please check the appropriate box below:
This is a universal resolution and is effective for all open and future disasters up to three (3) years following the date of approval below.
This is a disaster specific resolution and is effective for only disaster number(s) ________________________
Passed and approved this day of , 20
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
CERTIFICATION
I,,duly appointed and of
(Name)(Title)
,do hereby certify that the above is a true and correct copy of a
(Name of Applicant)
Resolution passed and approved by the of the
(Governing Body)(Name of Applicant)
on the day of ,20 .
(Title)
Page 1
(Signature)
Cal OES 130 (Rev.9/13)
20
20
818
EXHIBIT 1
STATE OF CALIFORNIA
GOVERNOR'S OFFICE OF EMERGENCY SERVICES Cal OES ID No:
Cal OES 130
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
FOR NON-STATE AGENCIES
BE IT RESOLVED BY THE City Council OF THE City of Moorpark
(Governing Body) (Name of Applicant)
THAT City Manager OR
(Title of Authorized Agent)
Assistant City Manager ,OR
(Title of Authorized Agent)
Finance Director
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the City of Moorpark ,a public entity
(Name of Applicant)
established under the laws of the State of California,this application and to file it with the California Governor's Office of Emergency
Services for the purpose of obtaining certain federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford
Disaster Relief and Emergency Assistance Act of 1988,and/or state financial assistance under the California Disaster Assistance Act.
THAT the City of Moorpark ,a public entity established under the laws of the State of California,
(Name of Applicant)
hereby authorizes its agent(s)to provide to the Governor's Office of Emergency Services for all matters pertaining to such state disaster
assistance the assurances and agreements required.
Please check the appropriate box below:
❑X This is a universal resolution and is effective for all open and future disasters up to three(3)years following the date of approval below.
['This is a disaster specific resolution and is effective for only disaster number(s)
Passed and approved this day of ,20 20
Mayor Janice S. Parvin, Councilmember Chris Enegren
(Name and Title of Governing Body Representative)
Councilmember Roseanne Mikos, Ph.D., Councilmember David Pollock
(Name and Title of Governing Body Representative)
Councilmember Ken Simons
(Name and Title of Governing Body Representative)
CERTIFICATION
I, Ky Spangler ,duly appointed and City Clerk of
(Name) (Title)
City of Moorpark ,do hereby certify that the above is a true and correct copy of a
(Name of Applicant)
Resolution passed and approved by the City Council of the City of Moorpark
(Governing Body) (Name of Applicant)
on the day of ,2020.
City Clerk
(Signature) (Title)
Cal OES 130(Rev.9/13) Page 1 818
STATE OF CALIFORNIA
GOVERNOR’S OFFICE OF EMERGENCY SERVICES
Cal OES 130 -Instructions
Cal OES Form 130 Instructions
A Designation of Applicant’s Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to receive funding. A new resolution must be submitted if a previously submitted Resolution is older than three (3) years from the last date of approval, is invalid or has not been submitted.
When completing the Cal OES Form 130,Applicants should fill in the blanks on page 1. The blanks are to be filled in as
follows:
Resolution Section:
Governing Body: This is the group responsible for appointing and approving the Authorized Agents.
Examples include: Board of Directors,City Council,Board of Supervisors,Board of Education, etc.
Name of Applicant:The public entity established under the laws of the State of California. Examples include: School
District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego,
Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California.
Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency
Management Agency and the Governor’s Office of Emergency Services regarding grants applied for by the Applicant. There are
two ways of completing this section:
1.Titles Only: If the Governing Body so chooses,the titles of the Authorized Agents would be entered here,not
their names.This allows the document to remain valid (for 3 years)if an Authorized Agent leaves the position
and is replaced by another individual in the same title.If “Titles Only”is the chosen method,this document
must be accompanied by a cover letter naming the Authorized Agents by name and title. This cover letter can
be completed by any authorized person within the agency and does not require the Governing Body’s signature.
2.Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be
listed.A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position
listed on the document or their title changes.
Governing Body Representative: These are the names and titles of the approving Board Members.
Examples include: Chairman of the Board, Director,Superintendent,etc. The names and titles cannot be one of the
designated Authorized Agents, and a minimum of two or more approving board members need to be listed.
Certification Section:
Name and Title: This is the individual that was in attendance and recorded the Resolution creation and approval.
Examples include:City Clerk, Secretary to the Board of Directors,County Clerk,etc. This person cannot be one of the
designated Authorized Agents or Approving Board Member (if a person holds two positions such as City Manager and
Secretary to the Board and the City Manager is to be listed as an Authorized Agent, then the same person holding the
Secretary position would sign the document as Secretary to the Board (not City Manager) to eliminate “Self
Certification.”
Page 2Cal OES 130 (Rev.9/13)
819