HomeMy WebLinkAboutAGENDA REPORT 2020 0115 REG CCSA ITEM 10MCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of January 15, 2020
ACTION Approved staff recommendation.
BY B.Garza.
M. Consider Amendment No. 1 to Agreement with Chambers Group, Inc. for On-Call
Environmental Consulting Services. Staff Recommendation: Authorize the City
Manager to execute the Amendment, subject to final language approval of the
City Manager. (Staff: Karen Vaughn)
Item: 10.M.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Karen Vaughn, Community Development Director
DATE: 01/15/2020 Regular Meeting
SUBJECT: Consider Amendment No. 1 to Agreement with Chambers Group, Inc.
for On-Call Environmental Consulting Services
BACKGROUND AND DISCUSSION
On July 17, 2019, the City Council approved contracts with Chambers Group, Inc. and
Kimley-Horn and Associates, Inc. to provide on-call environmental consulting services
for the City, whereby the two consultants would be available to complete environmental
reviews and prepare environmental documents for the City. To ensure that professional
and technical expertise will always be available, and to prevent a conflict of interest
where a selected consultant could be tasked with reviewing its own studies, the City
entered into agreements with the two different consultants.
The City’s Fiscal Year (FY) 2019/20 Budget contains a $200,000 appropriation for these
on-call environmental consulting services. The large majority of these costs are offset
by revenues from developer deposit accounts that will fund these services, since most
environmental reviews are associated with development proposals.
The two environmental consulting contracts were awarded with not-to-exceed amounts
of $100,000 each. Due to issues with communication and response times, the City
opted to terminate the contract with Kimley-Horn. Chambers Group, Inc. has provided
environmental consulting services for several development projects since the award of
contract and has met all performance standards outlined in the original Request for
Proposals. As such, staff is requesting approval to increase the not-to-exceed amount
of the Chambers Group, Inc. contract from $100,000 to $175,000. This dollar amount is
still within the $200,000 appropriation for this purpose, and no additional appropriation is
needed at this time, so there is no net fiscal impact to the City.
Item: 10.M.
860
Honorable City Council
01/15/2020 Regular Meeting
Page 2
FISCAL IMPACT
None. Funding for this amendment is already included in the FY 2019/20 Budget.
COUNCIL GOAL COMPLIANCE
This action does not support a current strategic directive.
STAFF RECOMMENDATION
Authorize the City Manager to execute the Amendment, subject to final language
approval of the City Manager.
Attachment: Agreement Amendment No. 1
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ATTACHMENT
AMENDMENT NO. 1
PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF MOORPARK AND CHAMBERS GROUP, INC.
FOR ON-CALL ENVIRONMENTAL CONSULTING SERVICES
This Amendment No. 1 to the Agreement between the City of Moorpark, a
municipal corporation (“City”), and Chambers Group, Inc., an S corporation
(“Consultant”), for on-call environmental consulting services (“Agreement”), is made and
entered into on this ___ day of ____________________, 2020.
RECITALS
WHEREAS, on August 1, 2019, the City and Consultant entered into an
Agreement to have the Consultant provide on-call environmental consulting services;
and
WHEREAS, the City and Consultant now desire to amend the Agreement for
additional compensation; and
WHEREAS, the City and Consultant now desire to amend the Agreement to
increase the compensation for services to be performed by Consultant from one
hundred thousand dollars ($100,000.00) by a value of seventy-five thousand dollars
($75,000.00) for a total contract value of one hundred and seventy-five thousand dollars
($175,000.00), and document said agreement to amend by jointly approving
Amendment No. 1 to the Agreement.
NOW, THEREFORE, it is mutually agreed by and between the parties to the
Agreement as follows:
I. Section 2, SCOPE OF SERVICES, is amended by replacing the third paragraph
in its entirety as follows:
“Compensation for the services to be performed by Consultant shall
be in accordance with Exhibit C. Compensation shall not exceed the rates
or total contract value of one hundred and seventy-five thousand dollars
($175,000.000) as stated in Exhibit C, without a written Amendment of the
Agreement executed by both parties. Payment by City to Consultant shall
be in accordance with the provisions of this Agreement.”
II. Section 5, PAYMENT, is amended by replacing the second paragraph in
its entirety as follows:
“The City agrees to pay Consultant monthly, in accordance with the
payment rates and terms and the schedule of payment as set forth in
Exhibit C, based upon actual time spent on the above tasks. This amount
shall not exceed one hundred and seventy-five thousand dollars
(175,000.00) for the total term of the Agreement unless additional
payment is approved as provided in this Agreement.”
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III. Exhibit B is replaced in its entirety with the attached Exhibit B.
IV. Remaining Provisions:
Except as revised by this Amendment No. 1, all of the provisions of the
Agreement shall remain in full force and effect.
In W itness W hereof, the parties hereto have caused this Amendment to be
executed the day and year first above written.
CITY OF MOORPARK CHAMBERS GROUP, INC.
_______________________________ _______________________________
Troy Brown
City Manager
Mike McEntee
Chief Operating Officer
Attest:
_______________________________
Ky Spangler
City Clerk
Amendment No. 1 to Agreement between City of Moorpark and Chambers Group, Inc. Page 2
863
Exhibit B
CITY OF MOORPARK
Scope of Work Requirement for Professional Services Agreements
Compliance with California Government Code Section 7550
Consultant shall sign and include this page in any document or written reports prepared
by Consultant for the City of Moorpark (City) to which California Government Code
Section 7550 (Government Code § 7550) applies. Government Code §7550 reads:
“(a) Any document or written report prepared for or under the direction of a state or
local agency, that is prepared in whole or in part by nonemployees of the agency, shall
contain the numbers and dollar amounts of all contracts and subcontracts relating to the
preparation of the document or written report; if the total cost for the work performed by
nonemployees of the agency exceeds five thousand dollars ($5,000). The contract and
subcontract numbers and dollar amounts shall be contained in a separate section of the
document or written report.
(b) When multiple documents or written reports are the subject or product of the
contract, the disclosure section may also contain a statement indicating that the total
contract amount represents compensation for multiple documents or written reports.”
For all Professional Services Agreement with a total dollar value in excess of $5,000, a
signed and completed copy of this form must be attached to all documents or completed
reports submitted to the City pursuant to the Scope of Work.
Does the dollar value of this Professional Services Agreement exceed $5,000?
Yes No
If yes, then the following information must be provided in compliance with Government
Code § 7550:
1. Dollar amount of Agreement/Contract: $ 175,000.00
2. Dollar amount of Subcontract: $
3. Does the total contract amount represent compensation for
multiple documents or written reports? Yes No
I have read the foregoing Code section and will comply with Government Code §7550.
Chambers Group, Inc.
Mike McEntee, COO Date
Amendment No. 1 to Agreement between City of Moorpark and Chambers Group, Inc. Page 3
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