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Home My WebLink AboutAG RPTS 2020 0310 LB REGCITY OF MOORPARK PARKS, RECREATION&: COMMUNITY SERVICES DEPT. I 799 Moorpark Avenue, Moorpark, CA 93021 Main City Phone Number (805) 517 -6200 I Fax (805) 532, 2550 I moorpark@moorparkca.gov LIBRARY BOARD REGULAR MEETING AGENDA March 10, 2020 6:00 p.m. Moorpark Community Center 799 Moorpark Avenue 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. PUBLIC COMMENT: 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: (Items to be pulled from the Consent Calendar shall be identified under this section.) 6. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY THE BOARD MEMBERS: 7. PRESENTATIONS/ACTION/DISCUSSION: A. Consider the Librarv Board Ad Hoc Committee Report. Staff Recommendation: Provide feedback to Ad Hoc Committee members and receive and file the report. Board Members: Sunseri and Goble B. Consider Fiscal Year 2019/20 and 2020/21 Mission Statement. Strategies. Goals and Objectives. Staff Recommendation: Receive and file the Fiscal Year 2019/20 and 2020/21 Mission Statement, Strategies, Goals and Objectives report. Staff: Jessica Sandifer 8. CONSENT CALENDAR: A. Approval of Minutes from the Library Board's Regular Meeting of 1/14/2020. Staff Recommendation: Approve the minutes as presented. 9. ADJOURNMENT: Posted: March 6, 2020. JANICE S. PARVIN Mayor CHRIS ENEGREN Councilmember ROSEANN MIKOS, Ph.D. Councilmember DAVID POLLOCK Councilmember KEN SIMONS Councilmember Regular Library Board Meeting Agenda March 10, 2020 Page 3 STATE OF CALIFORNIA ) COUNTY OF VENTURA )§ CITY OF MOORPARK ) AFFIDAVIT OF POSTING I, Kimberly Sexton, Administrative Assistant of the City of Moorpark, County of Ventura, State of California, do hereby certify under penalty of perjury, that I posted a copy of the Notice of Regular Meeting of the Library Board for March 10, 2020. Executed this 6th day of March 2020, at Moorpark, California. TO: FROM: DATE: CITY OF MOORPARK MOORPARK LIBRARY BOARD AGENDA REPORT Moorpark Library Board Candice Sunseri, President Pro-Tern Linda Goble, Board Member 03/10/2020 Regular Meeting ITEM: 8.A. SUBJECT: Consider the Library Board Ad Hoc Committee Report DISCUSSION The Library Board Ad Hoc Committee Status report for March 2020 is attached for your review. STAFF RECOMMENDATION Provide feedback to Ad Hoc Committee members and receive and file the report. Library Board March 10, 2020 Regular Meeting Page 2 Committee Members City of Moorpark Library Board Ad Hoc Committee Report March 2020 >--Moorpark Library Board members -Candice Sunseri, Linda Goble >--Former Moorpark Library Board member -Heather McGregor >--Moorpark Friends of the Library -Rosalie Barili, Diana Fowler >--Moorpark Women's Fortnightly Club -Dona Pugh >--Moorpark Library Director -Christine Conwell Committee Purpose The purpose of the ad hoc committee is to raise funds to support equipping the p/a nned new Moorpark City Library Accomplishments >--The Moorpark Friends of the Library (MFOTL) Board agreed to work with the Library Board Ad Hoc Committee on fund raising for the new library. Agreed that funds raised will go through the MFOTL, as they are already an established non-profit organization. >--The Moorpark Women's Fortnightly Club (MWFC) agreed to work with the Ad Hoc Committee on fund raising for the new library. >--A meeting was held with Linda Demmers to discuss fund raising -for what, how and when. A follow up meeting with Linda D will be scheduled with all named committee members to be invited. >--The first meeting of the full ad hoc committee was held. Linda Goble was named as the person to administer the process (schedule meetings, document minutes, etc.). >--Scheduled the next ad hoc committee meeting for March 31. Planned Activities >--Find an appropriate executive spokesperson that can provide their name and influence in the community for this project. Some suggestions were the owners of Apricot Farms (John and Molly Chester), David Schwabauer, the Enegren brother that is not on the City Council (Matt Enegren). >--Meet with the Moorpark Arts Commission to discuss how they could support the new Library and include plans into the Arts Master Plan. Christine and Linda will attend the next scheduled commission meeting on May 19. Library Board March 10, 2020 Regular Meeting Page 3 >--Diana will meet with the Moorpark Historical Society to discuss how they could support the new Library and how the committee could support their goals where there is synergy. >--Volunteers -finding, maintaining a list and how to use them. >--Develop a social media communication plan for the new Library -begin with creating a Facebook page for the new City Library. Candice will pursue this idea. We discussed creating videos of various well known people in Moorpark speaking about this project. >--Develop a single consistent message that all committee members and volunteers will use and will be used as a part of all speeches and presentations. >--Define process for handling donations -soliciting, bookkeeping, acknowledgement, etc. >--Draft a plan to present to community service organizations with a goal of optimizing outreach and soliciting support -Chamber of Commerce, HSAC, local realtors, local insurance companies. Dependencies >--City schedule for building new Library project o Final approval of plan by city o Ground breaking Submitted by Candice Sunseri and Linda Goble TO: FROM: DATE: CITY OF MOORPARK MOORPARK LIBRARY BOARD AGENDA REPORT Moorpark Library Board Jessica Sandifer, Community Services Manager 03/10/2020 Regular meeting ITEM: 8.B. SUBJECT: Consider Fiscal Year 2019/20 and 2020/21 Mission Statement, Strategies, Goals and Objectives BACKGROUND AND DISCUSSION On July 17, 2019, the City Council adopted the Mission Statement, Strategies, Goals and Objectives (Objectives) for Fiscal Years (FY) 2019/2020 and 2020/2021. In developing these Objectives, City Council engaged in an extensive strategic planning process designed to create strategies and objectives to implement a strategic approach toward goal setting in order to achieve sustained progress toward the City of Moorpark Mission Statement, which is: "Striving to preserve and improve the quality of life in Moorpark." The adopted Objectives for FY 19/20 and 20/21 provide a more strategic pathway for the community and the organization in understanding the overall direction the City is moving in. The format has been updated from a priority format to a strategic format, providing a greater connection of the work of the organization to the overarching Mission of the City, as each of the proposed Strategies supports the Mission of the City. While the Objectives cover a two year time frame, and will not be updated until 2021; the status of the Objectives is reviewed on a quarterly basis by City Council. The Goals and Objectives are available on the City's website at the following link http://www.moorparkca.gov/DocumentCenterNiew/10045/2019-21-Goals-and- Objectives-Official?bidld= should the Commission wish to review the document in its entirety. The purpose of this review is for the Commission to familiarize itself with the Goals and Objectives that relate to the Commission's area of responsibility and request information and an update from staff if appropriate, prior to the annual joint meeting of the City Council and the Library Board. The City Council considered the joint meeting at their March 4, 2020 meeting and selected April 8, 2020 at 7:00 p.m. as the joint meeting date. Moorpark Library Board March 10, 2020 Page2 Currently one approved Objective relates to the Library Board's area of responsibility. • Objective 1.4.3: Develop conceptual design proposal for new City Hall and Library including a Civic Center Master Plan, by June 30, ·2020, with Library as initial construction phase. (PRCS, CD & CM) As the Board is aware, the Civic Center Master Plan process is underway. As soon as that process concludes, design of the Library will commence. STAFF RECOMMENDATION Receive and file the Fiscal Year 2019/20 and 2020/21 Mission Statement, Strategies, Goals and Objectives report. ITEM: 9.A. MINUTES OF THE LIBRARY BOARD REGULAR MEETING Moorpark Community Center January 14. 2020 A Regular Meeting of the Library Board of the City of Moorpark was held on January 14, 2020 in the Community Center of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: President Landry called the meeting to order at 6:10 p.m. 2. PLEDGE OF ALLEGIANCE: Board Member Mc Dowell led the Pledge of Allegiance. 3. ROLL CALL: Present: Staff: Board Members Burnett, Goble and Mc Dowell, President Pro Tern Sunseri and President Landry. Jeremy Laurentowski, Parks and Recreation Director; Jessica Sandifer, Community Services Manager; Christine Conwell, Librarian; Kimberly Sexton, Administrative Assistant. 4. SPECIAL AGENDA ITEMS: None. 5. PUBLIC COMMENT: None. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: (Items to be pulled from the Consent Calendar shall be identified under this section.) None. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY THE BOARD MEMBERS: None. Minutes of the Regular Library Board Moorpark, California Page 2 8. PRESENTATIONS/ ACTION/DISCUSSION: January 14, 2020 A. Consider the Library Board Ad Hoc Committee Report. Staff Recommendation: Provide feedback to Ad Hoc Committee members and receive and file the report. Board Member Goble gave the report. There were no speakers. Board Member Goble requested staff provide policy and guidance regarding setting up and administering social media accounts. Board Member Goble requested staff provide direction regarding fundraising activity approval process. MOTION: President Pro Tern Sunseri moved and Board Member Mc Dowell seconded a motion to receive and file the report. The motion carried by unanimous voice vote. B. Consider the Library Quarterly Report for First and Second Quarter Fiscal Year 2019-2020. Staff Recommendation: Receive and file the report. Christine Conwell gave the report. There were no speakers. Board Member Mc Dowell requested staff provide feedback regarding how many home daycare centers are in Moorpark. Board Member Goble requested staff consider how to serve homebound senior citizens. Christine Conwell advised that the Last Fiscal Year, Year to Date numbers on the Library Statistics report, page 7 of Item 8.B. are incorrect and a revised version will be emailed to the Board. Jessica Sandifer requested that the record reflect a correction to the Staff Recommendation on page 7 of Item 8.B to, Receive and file the quarterly report for first and second quarter fiscal year 2019-2020. MOTION: President Pro Tern Sunseri moved and Board Member Mc Dowell seconded a motion to receive and file the report. The motion carried by unanimous voice vote. 9. CONSENT CALENDAR: Minutes of the Regular Library Board Moorpark, California Page 3 January 14, 2020 MOTION: Board Member Goble motioned and Board Member Burnett seconded a motion to approve the Consent Calendar. The motion carried by unanimous voice vote. A. Approval of Minutes from the Library Board's Regular Meeting of 10/08/2019. Staff Recommendation: Approve the minutes as presented. 10. ADJOURNMENT: MOTION: Board Member Goble moved and President Pro Tern Sunseri seconded a motion to adjourn the meeting. The motion carried by unanimous voice vote. The time was 6:51 p.m. David Landry, President Kimberly Sexton, Administrative Assistant