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HomeMy WebLinkAboutMIN 2019 0918 CC SA REGMINUTES OF THE CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK Moorpark. California September 18, 2019 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on September18, 2019, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1 . CALL TO ORDER: Mayor Parvin called the meeting to order at 6:35 p.m. 2. PLEDGE OF ALLEGIANCE: Hugh Riley, Moorpark resident and Executive Director of the Moorpark Foundation for the Arts, led the Pledge of Allegiance. 3. ROLL CALL: Present: Staff Present: Councilmembers Enegren, Mikos, Pollock, Simons, and Mayor Parvin. Troy Brown, City Manager; Nicholas Ghirelli, Assistant City Attorney; Deborah Traffenstedt, Assistant City Manager; Kambiz Borhani, Finance Director; Jeremy Laurentowski, Parks and Recreation Director; Sean Corrigan, City Engineer/Public Works Director; Karen Vaughn, Community Development Director; Brian Chong, Assistant to the City Manager; Dan Kim, Senior Civil Engineer; Shaun Kroes, Program Manager; Chris Ball, Management Analyst; Arlene Balmadrid, Human Resources Manager; Chris Thompson, Information Systems Administrator; Captain Victor Fazio, Sheriff's Department; and Ky Spangler, City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: A. Introduction of New City Employee Arlene Balmadrid, Human Resources Manager, in the City Manager's Office. Mayor Parvin introduced new City employee Arlene Balmadrid, Human Resources Manager, in the City Manager's Office. Minutes of the City Council/Successor Agency Moorpark, California Page 2 5. PUBLIC COMMENT: September 18, 2019 Susan White Wood from Ventura County Behavioral Health Department spoke regarding the No Place Like Home (NPLH) program and funding. She stated they are the lead Agency for the voter-approved initiative for housing for homeless and mentally ill known as No Place Like Home, and that the State of California is issuing four rounds of funding for affordable housing for homeless and mentally ill Ventura County residents, and they are presently in round two. She said she wanted to make the City of Moorpark aware of this competitive funding. She indicated there is additional funding available that is not competitive, and that the eligible applicant is the Area Housing Authority of the County of Ventura. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA Councilmember Simons requested that Items 10.G. and 10.1. be pulled from the Consent Calendar for individual consideration. City Clerk Spangler reported with respect to Agenda Item 9.C, it was identified that stamped pages 21-26 are a duplication of stamped pages 15-20, these pages were attached to the Staff Report in error, and should be ignored. CONSENSUS: It was the unanimous consensus of the Council to pull Items 1 O.G. and 10.1. from the Consent Calendar for individual consideration upon the request of Councilmember Simons and delete the duplicated pages. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Mikos reported on September 5 she attended the Clean Power Alliance Board meeting. Councilmember Mikos reported she attended a reception for new Ventura County Air Pollution Control District Officer Dr. Laki Tisopulos. Councilmember Mikos reported on September 7 she attended the Fiesta at Poindexter Park, and provided a report on attendees present. Councilmember Mikos reported on September 13 she attended a meeting of the Broadband Committee, where they interviewed the first proposer and will be interviewing the second proposer soon. She stated they anticipate this item coming forward to the Council for consideration soon. Councilmember Mikos reported on September 17 she attended a meeting with the Arts Master Plan consultants. Minutes of the City Council/Successor Agency Moorpark, California Page 3 September 18. 2019 Councilmember Mikos reported on September 19 she will attend the Economic Development Collaborative of Ventura County (EDC-VC) meeting. Councilmember Mikos reported on September 21 she will attend the annual fundraiser for the High Street Arts Center. Councilmember Pollock provided an update on the Regional Housing Needs Assessment (RHNA) process and allocations being developed by the Southern California Association of Governments (SCAG), and said allocations are supposed to be approved in November 2019. Councilmember Pollock expressed thanks to the attendees of the Food Truck Meet Up event on September 8, noting the event raises money for the Moorpark Education Foundation. Councilmember Simons reported on September 7 he attended the Fiesta at Poindexter Park. Councilmember Simons reported on September 8 he attended the Food Truck Meet Up event. Councilmember Simons reported on September 6 he attended the Ventura County Transportation Commission meeting where votes took place on the State of Good Repair (SGR) Funds, and Program of Projects that will bring $3, 127 of SGR funding to the City of Moorpark; they approved an appointee to the Citizens Transportation Advisory Committee; and they approved another Program of Projects (POP) bringing an additional $323,487 to Moorpark Programs. Councilmember Simons reported on September 17 he attended the International Conference of Shopping Centers (ICSC) regional conference and discussed changes in the retail market. Councilmember Enegren reported on September 15 he attended the 16th anniversary of Fountain Foursquare Church with City Manager Brown and Mayor Parvin. Mayor Parvin announced "Old School" skate night on Saturday, September 21 from 5:00-8:00 p.m. taking place on the multi-use court at the Arroyo Vista Community Park. Mayor Parvin announced Fall Camp Moorpark is offered for children ages 5 to 12 on Moorpark Unified School District student free days, with the first day scheduled on September 30; and announced an Arroyo Cleanup as part of Coastal Cleanup Day taking place September 21 at Villa Campesina Park from 9:00 a.m. to 12:00 noon. Minutes of the City Council/Successor Agency Moorpark, California Page 4 September 18. 2019 Mayor Parvin reported she had attended a Board meeting of the Clean Power Alliance, noted Country Days is coming up the weekend of October 5th with the Mammoth Run the following day on October 6th along with a Concert in the Park beginning at 3:00 pm at Arroyo Vista Park. Mayor Parvin announced she attended Senior Olympics kickoff and the Fountain Foursquare Church anniversary; the Ventura Council of Governments (VCOG) meeting noting County CEO Mike Powers shared information on homelessness; attended California Lutheran University's breakfast; volunteered at the Boys & Girls Club golf tournament at the Moorpark Country Club; and attended a meeting with the consultant for the Arts Master Plan. 8. PUBLIC HEARINGS: None. 9. PRESENTATION/ACTION/DISCUSSION: A. Consider Presentation by Darren Kettle. Executive Director for Ventura County Transportation Commission, on the Future of Transportation in Ventura County. Mr. Kettle gave a presentation on the Future of Transportation in Ventura County including regional transportation planning efforts, highway projects that included addition of lanes on the U.S. 101 corridor, Countywide Transit coordination challenges, and transportation funding received under Senate Bill (SB) 1. There were no speakers. B. Consider Presentation by Rudy Gonzales, Region Manager for Southern California Edison, on SCE's Wildfire Mitigation Plan including the Public Safety Power Shutoff Program and Other SCE Projects. Mr. Gonzales gave a presentation on SCE's Wildfire Mitigation Plan including the Public Safety Power Shutoff Program and other SCE Projects. A discussion followed among the Mayor, Councilmembers, and staff, which focused on considering the following: 1) Notification of vegetation management in Moorpark to commence within the next two to three weeks; 2) Concerns expressed over clearance of protected resources and natural open space areas within Moorpark and within the Santa Monica Mountains Conservancy areas; 3) Identification of SCE's utilities within Moorpark; 4) Emergency preparedness procedures for SCE's Public Safety Power Shutoff events; 5) Plan for undergrounding would be under Minutes of the City Council/Successor Agency Moorpark, California Page 5 September 18, 2019 the Rule 20A Program and its allocation, 6) Findings and priorities; a future public workshop to provide a report specific to emergency preparedness and the evacuation of Moorpark; 7) Adding this topic to the list of City Council Priorities, the installation of high definition cameras, their locations, and their future location plans; and 8) the City Council requested links to the maps for the high risk fire areas in Moorpark. There were no speakers. C. Consider Agreement with Walker Consultants for Quantitative Analysis of Downtown Parking Conditions. and Consider a Resolution Amending the City's Fiscal Year 2019/20 Budget. Staff Recommendation: 1) Approve Agreement with Walker Consultants for the preparation of a downtown parking study; and 2) Adopt Resolution No. 2019-3849 amending the FY 2019/20 Budget for this Agreement. Ms. Vaughn gave the staff report. Hugh Riley, Moorpark resident and Executive Director of the Moorpark Foundation for the Arts, expressed thanks to City and staff for bringing this item forward, pledged cooperation, and encouraged Council approval of this Item. A discussion followed among the Mayor, Councilmembers, and staff, which focused on considering the following: 1) Request the consultant selects a high-capacity event date when studying the High Street Arts Center; 2) Confirmation of the number of spaces identified in on the lot on page 34 and other lots that have restrictions that should be negotiated with the Ventura County Transportation Commission (VCTC}; 3) Funding for parking lot construction; and 4) Negotiate to allow for evening parking or a reciprocal agreement with VCTC. MOTION: Mayor Parvin moved and Councilmember Mikos moved and seconded a motion to 1) Approve Agreement with Walker Consultants for the preparation of a downtown parking study; and 2) Adopt Resolution No. 2019-3849 amending the FY 2019/20 Budget for this Agreement. The motion carried by unanimous roll call vote. D. Consider Installation of Two Stop Signs on Knotty Pine Street. Staff Recommendation: Consider the Mission Ridge Home Owners Association request for the installation of two stop signs on Knotty Pine Street. Mr. Corrigan gave the staff report. There were no speakers. Minutes of the City Council/Successor Agency Moorpark, California Page 6 September 18, 2019 A discussion followed among the Mayor, Councilmembers, and staff, which focused on the Transportation & Public Works Standing Committee's consideration and recommendation, and whether the additional stop signs could increase liability for the City. MOTION: Councilmember Enegren moved and Councilmember Simons seconded a motion to install two stop signs on Knotty Pine Street. The motion carried by unanimous voice vote. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Pollock moved and Councilmember Mikos seconded a motion to approve the Consent Calendar with the exception of Items 10. G. and 10. I, which were pulled for individual consideration. The motion carried by unanimous roll call vote. A. Consider Warrant Register for Fiscal Year 2019/20 -September 18, 2019. Staff Recommendation: Approve the warrant register. B. Consider Minutes of Joint City Council/Library Board Meeting of April 10, 2019. Staff Recommendation: Approve the minutes. C. Consider Minutes of Joint City Council/Parks and Recreation Committee Meeting of April 10, 2019. Staff Recommendation: Approve the minutes. D. Consider Request from the California Department of Rehabilitation to Waive Rental Fees for a Job Fair at the Arroyo Vista Recreation Center. Staff Recommendation: Approve the rental fee waiver for the use of the Arroyo Vista Recreation Center Sycamore Room for the Department of Rehabilitation's Job Fair on October 1, 2019, and require that the Department of Rehabilitation pay the City's direct staff costs of approximately $45. E. Consider Award of Agreement to Civic Construction Associates for Construction of Improvements at Various Parks; Agreement with Phoenix Civil Engineering, Inc .. for Construction Management and Engineering Services; and Resolution Amending Fiscal Year 2019/20 Budget. Staff Recommendation: 1) Award bid to Civic Construction Associates for a total contract value of $416,573; and authorize City Manager to sign the Agreement, subject to final language approval of the City Manager; and 2) Approve Agreement with Phoenix Civil Engineering, Inc. for a not-to- exceed amount of $59,780, and authorize City Manager to sign the Agreement, subject to final language approval of the City Manager; and 3) Adopt Resolution No. 2019-3850, amending FY 2019/20 budget, to fully fund the project. (ROLL CALL VOTE REQUIRED) Minutes of the City Council/Successor Agency Moorpark, California Page 7 September 18, 2019 F. Consider Award of Agreement for Tree Maintenance Services to West Coast Arborists. Inc. Staff Recommendation: Waive the formal RFP process for tree maintenance services in accordance with City Municipal Code Chapter 3.04.120; and 2) Award agreement for Tree Maintenance Services to West Coast Arborists, Inc. in the amount of $262,500 for the initial nine (9) month term of the Agreement and $350,000 annually thereafter, and authorize the City Manager to execute the agreement, subject to final language approval by the City Manager. H. Consider Resolution Adootino Revised City Council Policies and Rescinding Resolution No. 2018-3763. Staff Recommendation: Adopt Resolution No. 2019-3851, rescinding Resolution No. 2018-3763. The following items were pulled for individual consideration: G. Consider Authorization for Recordation of the Notice of Completion for Championship Drive Landscape Renovation Project and Release of Bonds in Accordance with the Contract. Staff Recommendation: 1) Authorize the City Clerk to file the Notice of Completion; and 2) Authorize release of the Performance Bond and Payment Bond (Number 5258585) as outlined in the agenda report. Councilmember Simons announced he would recuse himself due to a potential conflict of interest. MOTION: Councilmember Mikos moved and Mayor Parvin seconded a motion to: 1) Authorize the City Clerk to file the Notice of Completion; and 2) Authorize release of the Performance Bond and Payment Bond (Number 5258585) as outlined in the agenda report. The motion carried by voice vote 4-0, Councilmember Simons abstaining. I. Consider Reimbursement Agreement from Ventura County Transportation Commission for Free College Trips on Moorpark City Transit. Staff Recommendation: Authorize the City Manager to sign the Reimbursement Agreement with the Ventura County Transportation Commission, subject to final language approval by the City Manager. Councilmember Simons stated his support for approval and that the free college trips have increased ridership. MOTION: Councilmember Simmons moved and Councilmember Mikos seconded a motion to authorize the City Manager to sign the Reimbursement Agreement with the Ventura County Transportation Commission, subject to final language approval by the City Manager. The motion carried by unanimous voice vote. Minutes of the City Council/Successor Agency Moorpark, California Page 8 11. ORDINANCES: None. 12. CLOSED SESSION: September 18, 2019 Mr. Brown asked that the City Council go into closed session for one case under Item 12.A. MOTION: Mayor Parvin moved and Councilmember Mikos seconded a motion to adjourn to closed session for a discussion on one case under 12.A. on the agenda. The motion carried by unanimous voice vote. The time was 8:37 p.m. A. CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION Significant exposure of litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9 (one potential case) Present in closed session were Councilmembers Enegren, Mikos, Pollock, Simons, and Mayor Parvin; Troy Brown, City Manager; Nicholas Ghirelli, Assistant City Attorney; and Deborah Traffenstedt, Assistant City Manager. The Council reconvened into open session at 9:05 p.m. Mr. Brown stated there was no action to report. 13. ADJOURNMENT: Mayor Parvin adjourned the meeting at 9:05 p.m. d1"~;1L ~ JaicB S. Parvin, Mayor ATTEST: