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HomeMy WebLinkAboutAGENDA REPORT 2020 0205 REG CCSA ITEM 10BCITY OF MOORPARK, 
CALIFORNIA City Council Meeting of February 5, 2020 ACTION Approved Staff Recommendation. BY B.Garza. B. Consider Minutes of Regular City Council Meeting of June 5, 2019. Staff Recommendation: Approve the minutes. (Staff: Ky Spangler) Item: 10.B. MINUTES OF THE CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK Moorpark, California June 5, 2019 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on June 5, 2019, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 6:35 p.m. 2. PLEDGE OF ALLEGIANCE: Ventura County Division Fire Chief Jeff Shea led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Enegren, Mikos, Pollock, Simons, and Mayor Parvin. Staff Present: Troy Brown, City Manager; Kevin Ennis, City Attorney; Deborah Traffenstedt, Assistant City Manager; Jeremy Laurentowski, Parks and Recreation Director; Sean Corrigan, City Engineer/Public Works Director; Karen Vaughn, Community Development Director; Brian Chong, Assistant to the City Manager; Irmina Lumbad, Interim Finance Director; Atanas Beltchev, Information Systems Manager; Chris Ball, Management Analyst; Freddy Carrillo, Associate Planner II; Daniel Kim, Senior Civil Engineer; Captain Victor Fazio, Sheriff's Department; and Blanca Garza, Deputy City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: None. 5. PUBLIC COMMENT: None. Item: 10.B. 44 Minutes of the City Council/Successor Agency Moorpark, California Page 2 June 5, 2019 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA CONSENSUS: It was the unanimous consensus of the Council to pull Item 10.E. from the Consent Calendar for a short presentation upon the request of staff. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Mikos announced that she attended all of the Memorial Day events in Moorpark. Mayor Parvin announced:  She attended all three Memorial Day celebrations in the City.  The Moorpark Beach Bus to Zuma Beach begins Tuesday, June 18 and runs Tuesdays through Thursdays. Fare is $5.00 round trip for students and adults, $2.00 round trip for seniors and the disabled. These are unsupervised general transportation services. For schedule information, please visit www.moorparkca.gov, or, call 805-517-6256.  The Moorpark Summer Youth Bus Pass is now on sale at City Hall and Arroyo Vista Recreation Center. The pass is available for anyone under the age of 21 and provides unlimited ridership on Moorpark City Transit from June 1 until September 6, 2019. Passes are $15 each. For additional information please call 805-517-6257.  Registration is open for summer camps and classes at the Arroyo Vista Recreation Center. Programs offered include Camp Moorpark, Adventure Camp, specialty camps such as Lego engineering, cooking, basketball, tennis, and more, and fun classes including art, baking, golf, tot sports and many others. For information call (805) 517-6300 or visit moorparkca.gov/recreation.  She participated in a fascinating inspection trip of Hoover Dam and the Colorado River aqueduct and requested a future Agenda Item for a presentation.  She met with the owners of Fence Factory.  She attended the Chamber’s Community Awards event on May 21, 2019, and she congratulated all the nominees and winners.  She attended the Ventura County Community Foundation State of the Foundation event and said today they were honored in Sacramento by Assembly Member Jacqui Irwin’s office as the ‘Nonprofit of the Year’.  She participated in the Ventura Council of Governments Administration meeting.  She and the Councilmembers participated in a Budget Study Session.  She volunteered at the Rotary Club’s Moorpark Annual Golf Tournament.  She attended the Chamber Mixer at the Los Robles Imaging Center and also attended the grand opening of Burt’s Pharmacy. 45 Minutes of the City Council/Successor Agency Moorpark, California Page 3 June 5, 2019  She participated in the Government Relations Committee meeting at the Chamber Office.  She participated in an Eagle Scout’s ceremony. Councilmember Enegren announced he attended the flag raising ceremony at the Veteran’s Memorial Park, the Field of Valor presentation at Tierra Rejada Park, the Council’s budget workshop, and a youth sports meeting with Councilmember Simons. Councilmember Simons commented on Burt’s Pharmacy grand opening. 8. PUBLIC HEARING: A. Consider Final Review of the Assessment Engineer’s Report for the Landscaping and Lighting Maintenance Assessment Districts and Resolution Confirming the Levy Amounts and Ordering the Continuation of Assessment for Fiscal Year 2019/2020. Staff Recommendation: 1) Open the public hearing, accept public testimony, and close the public hearing; and 2) Adopt Resolution No. 2019-3812. ROLL CALL VOTE Ms. Lumbad gave the staff report. Ms. Lumbad noted three corrections on stamped page 2 of the staff report: Campus Plaza and 875 Los Angeles Avenue should have three crosses as they are back-ups, and Vistas should have two crosses as they are not yet completed. In response to City Council questions, staff provided an overview of the annual assessment process and time frame and clarified the setting of the maximum percent, that the 3% cap is only for the Parks Maintenance and does not apply to the Lighting and Landscaping Assessment, and District 14 is already being assessed at the maximum amount but still has a shortfall. Mayor Parvin opened the public hearing. David Schrecengost, a Moorpark resident and Meridian Hills Homeowners Association Boardmember, stated it is important that the community and City have a good relationship, and that right now the Meridian Hills community’s relationship with Council and staff is better than it was two years ago. He thanked Mr. Brown and Mr. Laurentowski, and he requested a continuance on this Item to have more time on this matter. Mike Rhodes, a Moorpark resident, stated he concurs with Mr. Schrecengost’s comments and also requests a continuance of this Item; the Moorpark Highlands and Meridian Hills residents are paying more as 46 Minutes of the City Council/Successor Agency Moorpark, California Page 4 June 5, 2019 compared to the Moorpark Country Club Estates but the details are not clear; and he asked how costs may be reduced. Blake Weymouth, a Moorpark resident, stated he enjoys living in Moorpark, but the tax assessments make it hard for small families to live there. He expressed these taxes are going to make it hard for his siblings and for him to complete their college education. He suggested returning the District property to the landowners as they may be able to maintain at a lower cost or reduce the costs. Karen White, a Moorpark resident, stated she did receive disclosures when she purchased the home. She described her concern was not knowing the specific line item costs, which information will be beneficial to the residents and reduce the confusion, and requested a community meeting. Katie Jo Collins, a Moorpark resident, requested a homeowners association meeting to be able to ask questions, such as the scope of work being bid out and managed, so we can achieve a rate we are comfortable with. Ike Terjimanian, a Moorpark resident, stated they moved to Moorpark and were not properly relayed the truth with regard to the assessment fees, and need to know what additional costs and assessments they will have so they may properly plan their future. He suggested break down the bids, so we know what is benefiting the community best. He requested continuance to reconsider the assessment. Pamela Lundquist, a Moorpark resident, thanked the Council for the opportunity to comment on this issue. She expressed a Proposition 218 concern with the assessment and said each homeowner should have received mailed notice. She requested a continuance and the scheduling of a town hall meeting to have their questions clarified. Mayor Parvin closed the public hearing. The City Attorney clarified that the City does follow and complies with the Proposition 218 law. Mr. Ennis also clarified how the District was created and formed, that landowners at the time of formation consented to the formation, the annual levy amounts are in compliance as authorized by the approved formation documents, and none of these proceedings require a new mailed ballot election. He also stated the City is not proposing to exceed the permitted CPI adjustments. Mr. Laurentowski explained the formal bidding process , the required prevailing wage rates, and the acreage differences that increase the 47 Minutes of the City Council/Successor Agency Moorpark, California Page 5 June 5, 2019 assessments to the Meridian Hills property owners. Mr. Laurentowski noted that Ventura County Flood Control manages two basins and that the other basins will be managed by the landscape maintenance district. In response to Mayor Parvin, Mr. Brown responded that there is a process that would have to be followed for the homeowners association to take over maintenance of District areas that are not publicly owned by the City. He also suggested a town hall meeting to meet with residents and have staff answer further questions. In response to City Council questions, Mr. Ennis gave language to approve the staff recommendation and close the public hearing for all Districts, with the exception of District 20, which would be continued to June 19 with the public hearing open, and the first sentence of Section 5 of the resolution should be amended to state: “With the exception of District 20 (Meridian Hills), the assessments to pay the costs and expenses of the Improvements for fiscal year 2019/2020 are hereby levied”. Councilmember Pollock left the meeting at 8:12 p.m. due to a potential conflict of interest. MOTION: Mayor Parvin moved and Councilmember Mikos seconded a motion to 1) Close the public hearing for all Districts with the exception of District 20 (Meridian Hills); 2) Adopt Resolution No. 2019-3812 with modification to the first sentence in Section 5 to state “With the exception of District 20 (Meridian Hills), the assessments to pay the costs and expenses of the Improvements for fiscal year 2019/2020 are hereby levied.”; and 3) Continue the open public hearing for District 20 (Meridian Hills) to June 19, 2019. The motion carried by roll call vote 4-0, with Councilmember Pollock absent. Councilmember Pollock returned to the meeting at 8:14 p.m. B. Consider Final Review of the Assessment Engineer’s Report for the Parks and Recreation Maintenance and Improvement Assessment District and Resolution Confirming the Levy Amount and Ordering the Continuation of Assessment for Fiscal Year 2019/2020. Staff Recommendation: 1) Open the public hearing, take public testimony, and close the public hearing; and 2) Adopt Resolution No. 2019-3813. ROLL CALL VOTE Ms. Lumbad gave the staff report and presentation. Mayor Parvin opened the public hearing. There were no speakers. 48 Minutes of the City Council/Successor Agency Moorpark, California Page 6 June 5, 2019 Mayor Parvin closed the public hearing. MOTION: Mayor Parvin moved and Councilmember Pollock seconded a motion to adopt Resolution No. 2019-3813 confirming the levy amount and ordering the continuation of assessment for Fiscal Year 2019/2020. The motion carried by unanimous roll call vote. C. Consider a Resolution Approving Tentative Parcel Map No. 2019-01; a Request to Subdivide a 6.96 Acre Developed Parcel at 140-146 Los Angeles Avenue (Tuscany Square Shopping Center) Into Five Parcels and Making a Determination of Exemption Under CEQA in Connection Therewith, on the Application of Bret B. Bernard (For Milan Capital Management). Staff Recommendation: 1) Open the public hearing, accept public testimony and close the public hearing; 2) Adopt Resolution No. 2019-3814. Mr. Carrillo gave the staff report. He noted that a supplemental agenda report has been provided and it includes a revised Tentative Parcel Map. He also summarized the revisions to the Tentative Parcel Map. Mayor Parvin opened the public hearing. Bret Bernard, representing the property owner, addressed tree topping concerns that were expressed and stated he would follow-up to ensure their property management company is aware and this doesn’t happen again in the future. Mr. Bernard stated that the Property Owners Agreement will address responsibility for management of the common area. Mr. Bernard stated he generally accepted the conditions of approval but that he disagreed with Condition No. 13. Ms. Vaughn clarified that since the revised subdivision map was just submitted, as described in the supplemental report, this cured the problem with buildings on property lines; therefore, Condition number 13 may be removed. Mayor Parvin closed the public hearing. MOTION: Councilmember Mikos moved and Mayor Parvin seconded a motion to adopt Resolution No. 2019-3814 conditionally approving Tentative Parcel Map No. 2019-01 as amended to delete Condition No. 13. The motion carried by unanimous voice vote. 49 Minutes of the City Council/Successor Agency Moorpark, California Page 7 June 5, 2019 9.PRESENTATION/ACTION/DISCUSSION: A. Consider Presentations from Applicants and Make Appointment to Fill Two Vacancies on the Library Board. Staff Recommendation: Hear presentations from applicants and appoint two representatives to fill the two vacancies on the Library Board for a three-year term ending June 30, 2022. Ms. Garza gave the staff report. The City Council heard presentations from Library Board applicants Michelle Bayot, Laura Burnett, and Bernadette McDowell. MOTION: Mayor Parvin nominated and Councilmember Mikos seconded the nomination of Laura Burnett to serve on the Library Board for a three-year term ending June 30, 2022. The motion carried by unanimous voice vote. MOTION: Mayor Parvin nominated and Councilmember Pollock seconded the nomination of Bernadette McDowell to serve on the Library Board for a three- year term ending June 30, 2022. The motion carried by unanimous voice vote. B. Update on Princeton Avenue Improvement Project and Discussion with Caltrans District 7 Director, Mr. John Bulinski, P.E. Staff Recommendation: Staff recommends that City Council discuss the progress of the project at Caltrans with Mr. Bulinski and other matters they deem appropriate and provide guidance to staff. Mr. Corrigan gave the staff report and provided a brief update noting he is anticipating receiving comments returned from Caltrans within the following week on the Princeton Avenue Improvement Project, and he introduced Mr. John Bulinski, the Caltrans District 7 Director. Mr. Bulinski provided an introduction, and the City Council discussed the following areas of concern: 1) The urgency to complete the Princeton Avenue Improvement Project and the delays, including those delays caused by Caltrans were discussed; 2) A discussion regarding the proximity of the Princeton Avenue improvements to the freeway overpass pylons and recent revisions to the design requested by Caltrans; 3) The proposed weigh station improvements on the State Route 118 east bound and west bound lanes west of Moorpark; 4) Alternative bridge design improvements to find a solution to secure access and limit ability for persons to jump off the State Route 118/23 connector bridges; 5) Improvements to the northbound on-ramp on Los Angeles Avenue to be discussed with Mr. Bulinski’s Operations staff to identify possible modifications to minimize the present merging problems; and 6) The 50 Minutes of the City Council/Successor Agency Moorpark, California Page 8 June 5, 2019 timing of a new signal at Millard Street and why delineators are currently needed to block left turns onto Los Angeles Avenue at Edenbridge Road. C. Consider Resolution Amending the City’s Salary Plan and Rescinding Resolution No. 2019-3788. Staff Recommendation: 1) Prior to a motion to adopt the revised Salary Plan Resolution, the Mayor or Mayor Pro Tempore shall make an oral summary report as follows: “Staff is recommending the City Council approve a revised Salary Plan Resolution that includes increasing the salary ranges for all employees by a cost-of- living adjustment of 1% effective with the pay period beginning July 6, 2019. All of the Non-Competitive Service employee positions are consistent with the local agency executive definition in Section 3511.1(d) of the Government Code, requiring an oral summary report, and the estimated total annual cost of the proposed 1% cost-of-living raise for all of the Non-Competitive Service positions is $40,944 for the next fiscal year. The estimated total annual cost of the proposed 1% cost-of-living raise for just the City Manager position is $2,290. The City’s deferred compensation benefit payment for the City Manager will increase from 3% to 4% of gross base salary consistent with Amendment No. 2 to the City Manager Employment Agreement, a separate agenda report for the June 5, 2019 meeting.” 2) Adopt Resolution No. 2019-3815, rescinding Resolution No. 2019-3788. ROLL CALL VOTE Ms. Traffenstedt gave the staff report. There were no speakers. Prior to a motion the Mayor announced: “Staff is recommending the City Council approve a revised Salary Plan Resolution that includes increasing the salary ranges for all employees by a cost-of-living adjustment of 1% effective with the pay period beginning July 6, 2019. All of the Non- Competitive Service employee positions are consistent with the local agency executive definition in Section 3511.1(d) of the Government Code, requiring an oral summary report, and the estimated total annual cost of the proposed 1% cost-of-living raise for all of the Non-Competitive Service positions is $40,944 for the next fiscal year. The estimated total annual cost of the proposed 1% cost-of-living raise for just the City Manager position is $2,290. The City’s deferred compensation benefit payment for the City Manager will increase from 3% to 4% of gross base salary consistent with Amendment No. 2 to the City Manager Employment Agreement, a separate agenda report for the June 5, 2019 meeting.” MOTION: Councilmember Mikos moved and Councilmember Pollock seconded a motion to adopt Resolution No. 2019-3815 revising the Salary Plan. The motion carried by unanimous roll call vote. 51 Minutes of the City Council/Successor Agency Moorpark, California Page 9 June 5, 2019 D. Consider Resolution Adopting a Revised Management Benefits Program and Rescinding Resolution No. 2018-3718. Staff Recommendation: 1)Prior to a motion to adopt the Management Benefits Resolution, the Mayor shall make an oral summary report for compliance with Section 54953(c)(3) of the Government Code as follows: “Staff is recommending the City Council approve a revised Management Benefits Resolution that includes a continued leave cash out of up to 40 hours for Fiscal Year 2019-20 for Department Head and Management Employees with the required minimum Annual or Vacation Leave balance, at an estimated cost of approximately $63,712 for the new fiscal year. The same insurance benefits have been budgeted for the new fiscal year, with the exception that the medical insurance benefit has been revised for Department Heads to provide the same benefit for all current and new Department Heads beginning in 2020, which will be increasing the payment from up to 90% to up to 100% of the PERS Choice PPO family medical insurance rate beginning in 2020 for four Department Head positions. The estimated cost for making this change effective January 1, 2020 is estimated to be $7,200. Additionally, the draft Fiscal Year 2019- 20 Budget estimates an overall increase of approximately 10% budgeted for the cost of CalPERS medical insurance beginning in 2020, and the actual cost may be higher upon CalPERS adoption of the final rates for 2020. The proposed revision to the involuntary separation severance benefit for Management Employees could result in an infrequent additional cost to the City, but is expected to assist with recruitment. Adding a car allowance for the Finance Director position will cost an additional $310 per month and totaling $3,720 per year.” 2) Adopt Resolution No. 2019-3816, rescinding Resolution No. 2018-3718. ROLL CALL VOTE Ms. Traffenstedt gave the staff report. There were no speakers. Prior to a motion the Mayor announced: “Staff is recommending the City Council approve a revised Management Benefits Resolution that includes a continued leave cash out of up to 40 hours for Fiscal Year 2019-20 for Department Head and Management Employees with the required minimum Annual or Vacation Leave balance, at an estimated cost of approximately $63,712 for the new fiscal year. The same insurance benefits have been budgeted for the new fiscal year, with the exception that the medical insurance benefit has been revised for Department Heads to provide the same benefit for all current and new Department Heads beginning in 2020, which will be increasing the payment from up to 90% to up to 100% of the PERS Choice PPO family medical insurance rate beginning in 2020 for four Department Head positions. The estimated cost for making this change effective January 1, 2020 is estimated to be $7,200. Additionally, the draft Fiscal Year 2019-20 Budget estimates an 52 Minutes of the City Council/Successor Agency Moorpark, California Page 10 June 5, 2019 overall increase of approximately 10% budgeted for the cost of CalPERS medical insurance beginning in 2020, and the actual cost may be higher upon CalPERS adoption of the final rates for 2020. The proposed revision to the involuntary separation severance benefit for Management Employees could result in an infrequent additional cost to the City, but is expected to assist with recruitment. Adding a car allowance for the Finance Director position will cost an additional $310 per month and totaling $3,720 per year.” MOTION: Mayor Parvin moved and Councilmember Simons seconded a motion to adopt revised Management Benefits Resolution No. 2019-3816. The motion carried by unanimous roll call vote. E. Consider Resolution Approving Amendment No. 2 to Employment Agreement between City of Moorpark and Troy Brown for the Position of City Manager. Staff Recommendation: 1) Prior to a motion to adopt the attached Resolution approving Amendment No. 2 to the Employment Agreement between the City of Moorpark and Troy Brown, the Mayor shall make an oral summary report for compliance with Section 54953(c)(3) of the Government Code as follows: “Staff is recommending the City Council approve Amendment No. 2 to the Employment Agreement between the City and Troy Brown for the position of City Manager. Following is a summary of the Salary, Benefits, and Severance provisions of the Employment Agreement that are proposed to be increased with the adoption of Agreement No. 2: Effective with the pay period beginning on June 8, 2019, Mr. Brown will receive a 5% merit raise, which will increase his hourly rate to $106.30, which is an annual base salary of $221,104. Effective with the first full pay period in the new fiscal year 2019-2020, beginning on July 6, 2019, Mr. Brown will receive the same 1% cost-of- living allowance granted to all of the other City employees. This will result in an increase to his hourly rate to $107.36, which is an annual base salary of $223,308.80. Effective with the pay period be ginning on July 6, 2019, Mr. Brown’s deferred compensation contribution made by the City will increase from 3% to 4% of gross base salary. The estimated 4% deferred compensation payment per pay period after applying the 5% merit raise and the 1% cost-of-living increase would be $343.36 per pay period. The severance benefit in Section 7 of the Employment Agreement will be revised upon the effective date of Amendment No. 2 from a lump 53 Minutes of the City Council/Successor Agency Moorpark, California Page 11 June 5, 2019 sum severance benefit in an amount equal to six (6) months of his then applicable base salary if terminated (without cause) to an amount equal to nine (9) months of his then applicable base salary if terminated (without cause). The City Manager’s medical insurance benefit has not been increased; however, disclosure is given that the City has budgeted for a 10% increase in the cost of medical insurance for all employees in the draft Budget for Fiscal Year 2019-2020 and the actual cost may be higher upon CalPERS adoption of the final rates for 2020”; and 2) Adopt Resolution No. 2019-3817 approving Amendment No. 2. ROLL CALL VOTE Ms. Traffenstedt gave the staff report. There were no speakers. Prior to a motion the Mayor announced: “Staff is recommending the City Council approve Amendment No. 2 to the Employment Agreement between the City and Troy Brown for the position of City Manager. Following is a summary of the Salary, Benefits, and Severance provisions of the Employment Agreement that are proposed to be increased with the adoption of Agreement No. 2: Effective with the pay period beginning on June 8, 2019, Mr. Brown will receive a 5% merit raise, which will increase his hourly rate to $106.30, which is an annual base salary of $221,104. Effective with the first full pay period in the new fiscal year 2019-2020, beginning on July 6, 2019, Mr. Brown will receive the same 1% cost-of- living allowance granted to all of the other City employees. This will result in an increase to his hourly rate to $107.36, which is an annual base salary of $223,308.80. Effective with the pay period beginning on July 6, 2019, Mr. Brown’s deferred compensation contribution made by the City will increase from 3% to 4% of gross base salary. The estimated 4% deferred compensation payment per pay period after applying the 5% merit raise and the 1% cost-of-living increase would be $343.36 per pay period. The severance benefit in Section 7 of the Employment Agreement will be revised upon the effective date of Amendment No. 2 from a lump sum severance benefit in an amount equal to six (6) months of his then applicable base salary if terminated (without cause) to an amount 54 Minutes of the City Council/Successor Agency Moorpark, California Page 12 June 5, 2019 equal to nine (9) months of his then applicable base salary if terminated (without cause). The City Manager’s medical insurance benefit has not been increased; however, disclosure is given that the City has budgeted for a 10% increase in the cost of medical insurance for all employees in the draft Budget for Fiscal Year 2019-2020 and the actual cost may be higher upon CalPERS adoption of the final rates for 2020.” MOTION: Councilmember Mikos moved and Mayor Parvin seconded a motion to adopt Resolution No. 2019-3817 approving Amendment No. 2 to the City Manager Employment Agreement. The motion carried by unanimous roll call vote. 10.CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Pollock moved and Councilmember Simons seconded a motion to approve the Consent Calendar with the exception of Item 10.E, which was pulled for individual consideration. The motion carried by unanimous roll call vote. A. Consider Warrant Register for Fiscal Year 2018/19 – June 5, 2019. Staff Recommendation: Approve the warrant register. B. Consider Agreement with Pegasus Studios for Video Production and Operations Services. Staff Recommendation: 1) Approve an agreement with Pegasus Studios for video production and operations services, and authorize the City Manager to execute the agreement, subject to the final language approval of the City Manager; and 2) Authorize the City Manager to approve a two-year extension with Pegasus Studios for video production and operations services for a not-to-exceed amount of $30,000 per year. ROLL CALL VOTE C. Consider Engagement Letter from External Auditors for Fiscal Year (FY) 2018/2019. Staff Recommendation: Authorize the City Manager to sign the engagement letter, subject to the final language approval by the City Manager. D. Consider Agreement with Budlong & Associates, Inc. for Design of Gas Line and Replacement Heating, Ventilation, and Air Conditioning (HVAC) units at Arroyo Vista Recreation Center and Gym. Staff Recommendation: Approve Agreement with Budlong & Associates, Inc. for a not-to-exceed amount of $62,618, and authorize the City Manager to sign the Agreement, subject to final language approval of the City Manager. 55 Minutes of the City Council/Successor Agency Moorpark, California Page 13 June 5, 2019 The following item was pulled by staff for individual consideration: E. Consider Agreement with Arts Orange County for Arts Master Plan Consulting Services, and Consider a Resolution Amending Fiscal Year 2018/2019 Budget. Staff Recommendation: 1) Approve Agreement with Arts Orange County for a not-to-exceed amount of $44,850, for Arts Master Plan consulting services, subject to final language approval of the City Manager; and 2) Adopt Resolution No. 2019-3818 amending the FY 2018/2019 budget to fund Arts Master Plan consulting services. ROLL CALL VOTE Mr. Ball gave the staff report. There were no speakers. MOTION: Councilmember Mikos moved and Councilmember Pollock seconded a motion to 1) Approve Agreement with Arts Orange County for a not-to-exceed amount of $44,850, for Arts Master Plan consulting services, subject to final language approval of the City Manager; and 2) Adopt Resolution No. 2019-3818 amending the FY 2018/2019 budget to fund Arts Master Plan consulting services. The motion carried by unanimous roll call vote. 11.ORDINANCES: (ROLL CALL VOTE REQUIRED) None. 12.CLOSED SESSION: Mr. Brown requested the City Council go into closed session for discussion of Item 12.A. on the agenda. MOTION: Councilmember Mikos moved and Mayor Parvin seconded a motion to recess to closed session for discussion of two cases under Item 12.A. on the agenda. The motion carried by unanimous voice vote. The time was 10:15 p.m. A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation (Pursuant to Paragraph (4) of Subdivision (d) of Government Code Section 54956.9 (Number of cases to be discussed: 2) Present in closed session were Councilmembers Enegren, Mikos, Pollock, Simons, and Mayor Parvin; Troy Brown, City Manager; Kevin Ennis, City Attorney; Jennifer Petrusis, City Attorney’s Office, by conference call; Deborah Traffenstedt, Assistant City Manager; and Karen Vaughn, Community Development Director. Ms. Petrusis left the meeting at 10:33 p.m. 56 Minutes of the City Council/Successor Agency Moorpark, California Page 14 June 5, 2019 The Council reconvened into open session at 10:40 p.m. Mr. Brown stated two cases under Item 12.A. were discussed and there was no action to report. 13.ADJOURNMENT: Mayor Parvin adjourned the meeting at 10:40 p.m. in honor of all who served on D-Day. Janice S. Parvin, Mayor ATTEST: Ky Spangler, City Clerk 57