HomeMy WebLinkAboutAGENDA REPORT 2020 0219 REG CCSA ITEM 10BCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of February 19, 2020
ACTION Adopted Resolution No. 2020-
3889.
BY B.Garza.
B. Consider Resolution Authorizing Mid-Year Amendments to Fiscal Year 2019/20
Budget. Staff Recommendation: Adopt Resolution No. 2020-3889 amending the
fiscal year 2019/20 budget as noted in Exhibits “A”, “B” and “C” to the attached
resolution. (ROLL CALL VOTE REQUIRED) (Staff: Kambiz Borhani)
Item: 10.B.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Kambiz Borhani, Finance Director
DATE: 02/19/2020 Regular Meeting
SUBJECT: Consider Resolution Authorizing Mid-Year Amendments to Fiscal
Year 2019/20 Budget
BACKGROUND
The City Council adopted a budget for fiscal year (FY) 2019/20 on June 19, 2019, and
periodically has amended it by resolution for various projects and programs. After a
review of the current budget status, in anticipation of developing a budget
recommendation for the new fiscal year, staff has compiled additional recommended
budget amendments for the City Council’s consideration.
DISCUSSION
The attached resolution makes several revenue and expenditure adjustments to the
currently adopted FY 2019/20 budget, with an explanation for each item. Exhibit “A”
summarizes the projected changes to revenues and expenditures and the net fiscal
impact by fund. Revenue adjustments (Exhibit B) reflect increases and decreases.
Expenditure adjustments (Exhibit C) are cost increases, omissions, or items that will not
be needed this fiscal year. Total projected revenue will increase by $951,184 and total
projected expenditures will increase by $496,984. The net impact across all funds is an
increase of $454,200 to the available fund balance. General Fund projected revenue
increase of $295,000, coupled with $358,646 General Fund projected expenditure
increase generates a net impact of a decrease in General Fund balance of $63,646.
Revenues
General Fund revenues show an overall increase of $295,000. Those revenues that
increased are: property taxes-secured by $100,000; property taxes-unsecured by
$8,000; property taxes supplemental by $25,000; property taxes-Vehicle License Fee by
$17,000 and settlements/restitutions by $25,000. There are other changes for various
funds with the largest being $366,384 adjusting SBA-Landscape Maintenance fees by
the amount approved for levy.
Item: 10.B.
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Honorable City Council
02/19/2020 Regular Meeting
Page 2
Expenditures
On January 15, 2020, the City Council received and filed a “Community Development
Organizational Audit” conducted by an outside consulting firm, Management Partners,
which assessed the operations of the City’s Community Development Department and
made recommendations to improve operations. Among their recommendations was to
expand consulting services to include additional on-call planning casework assistance
(Recommendation 24). According to the audit, having on-call planning assistance is a
“good approach for addressing periods of peak workload, rather than incurring the cost
of hiring staff for the peak, having consultants on call allows the department to use the
resources when workload warrants it.”
Due to a Planning Division staff vacancy and a significant backlog of development
projects, staff completed a Request for Proposals (RFP) process in October 2019 for
on-call contract planning services. At the conclusion of that competitive process, the
City Manager executed a contract with Rincon Consultants, Inc. (Rincon), who has been
providing an on-site planner to assist with the review of development permit applications
during peak workload and while the City’s planning staff was shorthanded. The initial
contract has a not-to-exceed amount of $40,000 which is within the City Manager’s
approval authority.
Based on the current anticipated Planning workload for the remainder of FY 2019/20
and the Management Partners recommendation, staff is requesting approval of a
contract amendment to extend the contract to December 2020 and increase the not-to-
exceed amount of the contract to $100,000 as part of the Mid-Year Budget
process. Based on current workload, staff is also requesting an additional $15,000 in
anticipated revenues for FY 2019/20 for the administration of the contract.
It should be noted that all costs incurred by the City for services provided under this
contract are passed on to developers; if the City obtains $1,000 worth of services
reviewing a specific project, then staff bills that $1,000 to the developer of that
project. Because the contract provides for on-call services, there is no requirement that
the City procure the full $100,000 proposed value of the contract if demand for planning
services does not materialize as anticipated. However, having this contract in place will
ensure that the City can provide timely review of planning permit applications during
times of peak workload.
Other expenditure increases include: a total of $166,083 in Legal Services for ongoing
legal matters; $205,000 in Animal/Vector Control and Engineering/Flood Control which
will be offset by corresponding revenue and reimbursement accounts; and $41,560 in
Contractual Services, $11,000 of which is for providing additional customer service at
the front counter as it pertains to and is paid for by the Solid Waste and Recycling Fund.
These are detailed in Exhibit C.
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Honorable City Council
02/19/2020 Regular Meeting
Page 3
COUNCIL GOAL COMPLIANCE
This action does not support a current strategic directive.
STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED)
Adopt Resolution No. 2020-____ amending the fiscal year 2019/20 budget as noted in
Exhibits “A”, “B” and “C” to the attached resolution.
Attachment: Draft Resolution No. 2020-____
276
ATTACHMENT
RESOLUTION NO. 2020-_______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AUTHORIZING AN AMENDMENT
TO THE FISCAL YEAR 2019/20 ADOPTED OPERATING AND
CAPITAL IMPROVEMENTS BUDGET
WHEREAS, on June 19, 2019 the City Council adopted the Operating and
Capital Improvements Budget for fiscal year 2019/20; and
WHEREAS, certain additions and adjustments to the budget are proposed to
allow for effective service delivery for the balance of the fiscal year; and
WHEREAS, the City Council now wishes to amend the 2019/20 fiscal year
budget as noted in Exhibits “A”, “B” and “C”.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment as more particularly described in Exhibits
“A”, “B” and “C” attached hereto is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 19th day of February, 2020.
_____________________________________
Janice S. Parvin, Mayor
ATTEST:
__________________________________
Ky Spangler, City Clerk
Attachment: Exhibits “A”, “B” and “C” – Mid Year Budget Amendment
277
Resolution No. 2020-____
Page 2
Projected Projected Net Fund Balance
Revenue Expenditure Impact
Increase Increase Increase
(Decrease)(Decrease)(Decrease)
1000 - General Fund 295,000 358,646 (63,646)
2005 - Open Space maintenance 13,500 -13,500
2010 - Community Wide Park Development 15,300 -15,300
2121 - City Affordable Housing 24,000 -24,000
2200 - Community Development Fund 15,000 82,338 (67,338)
2205 - Engineering/Public Works Fund 60,000 45,000 15,000
2320 - Meridian Hills 162,000 -162,000
2322 - Moorpark Highlands 366,384 -366,384
2410 - Solid Waste AB939 -11,000 (11,000)
$ 951,184 $ 496,984 $ 454,200
Exhibit "A"
CITY OF MOORPARK
Mid Year Budget Amendment for the 2019/2020 Fiscal Year
Summary by Fund
Fund
278
Resolution No. 2020-____
Page 3
Exhibit "B"
City of Moorpark
Mid Year Budget Amendment FY 2019/20
Account Schema Fund Account Description Current
Budget YTD Actual Revision Amended
Budget Explanation
REVENUE:
1000.000.00000.40000 General Fund Property Taxes - Secured 4,000,000 2,819,922 100,000 4,100,000 Greater growth in assessed value
1000.000.00000.40010 General Fund Property Taxes - Unsecured 125,000 133,005 8,000 133,000 Greater growth in equipment assessed value
1000.000.00000.40030 General Fund Property Taxes - Supplemental 75,000 18,418 25,000 100,000 Greater home sales growth
1000.000.00000.40070 General Fund Property Taxes - VLF 3,900,000 1,958,873 17,000 3,917,000 Greater growth in assessed value
1000.000.00000.44100 General Fund Settlements/Restitutions 20,000 40,933 25,000 45,000 Increased settlements
1000.441.P0001.41050 General Fund Animal Regulation - Permits 50,000 51,149 150,000 200,000
Reflect all animal license fees that are collected from both the City
and through the County of Ventura, which are used to off-set
Ventura County Animal Services quarterly invoices.
1000.521.00000.43300 General Fund Recreation Fees 12,000 22,093 10,000 22,000 Increase in permit application fees and rental activity
1000.521.E0007.43300 General Fund Adult Sports - Recreation Fees 48,000 8,807 (20,000)28,000 Team enrollment low; did not implement all programs budgeted
1000.521.E0064.43300 General Fund Preschool - Recreation Fees 200,000 120,418 (20,000)180,000 Enrollment gaps due to families moving out of state or seeking full-
time day care
2005.000.00000.43010 Open Space Maintenance Development Agreement Fees 0 13,306 13,500 13,500 Annual open space maintenance fee
2010.000.00000.42050 Community Wide Park Devt Rents & Concessions 0 15,237 15,300 15,300 Annual rent for Buttercreek Park / Tierra Rejada Road
2121.000.00000.42050 City Affordable Housing Rents & Concessions 0 23,695 24,000 24,000 Housing loan realized equity share
2200.000.00000.43090 Community Development Fund Contract Administration Fee 22,500 6,392 15,000 37,500 Increased number of permits
2205.000.00000.43020 Engineering/PW Fund Devt Plan Review/Processing Fees 112,000 153,414 60,000 172,000 Developer Reimbursement fees plan check and construction
inspection services activities
2320.000.00000.45020 Meridian Hills SBA- Landscape Maintenance 86,000 124,814 162,000 248,000 To reflect approved levy amount
2322.000.00000.45020 Moorpark Highlands SBA- Landscape Maintenance 343,485 361,172 366,384 709,869 To reflect approved levy amount
Total Revenue Revision $ 951,184
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Resolution No. 2020-____
Page 4
Exhibit "C"
City of Moorpark
Mid Year Budget Amendment FY 2019/20
Account Schema Fund Division Account Description Current
Budget
YTD
Actual Revision Amended
Budget Explanation
EXPENDITURES:
1000.111.E0063.51000 General Fund City Council District Based Election - Contract - 30,560 30,560 30,560
Actual contract service cost paid out relating to transition to District
Based election - previously appropriated per Resolution No. 2018-
3766 not carried over to FY 2019/20
1000.131.00000.50020 General Fund Administrative Services Salaries (Full-Time)104,852 82,835 61,924 166,776 Leave cash-out
1000.132.00000.50020 General Fund City Clerk Salaries (Full-Time)261,827 159,704 32,065 293,892 Leave cash-out
1000.133.00000.50020 General Fund HR/Risk Management Salaries (Full-Time)408,324 256,643 30,313 438,637 Leave cash-out
1000.120.00000.50020 General Fund City Manager Salaries (Full-Time)274,833 133,084 (23,528)251,305 Apply salary savings to other General Fund Divisions
1000.134.00000.50020 General Fund ISD/Cable TV Salaries (Full-Time)281,828 166,434 (33,934)247,894 Apply salary savings to other General Fund Divisions
1000.151.00000.50020 General Fund Fiscal & Budget Services Salaries (Full-Time)522,669 294,948 (24,875)497,794 Apply salary savings to other General Fund Divisions
1000.171.00000.50020 General Fund Facilities Maintenance Salaries (Full-Time)170,720 73,903 (41,964)128,756 Apply salary savings to other General Fund Divisions
1000.133.00000.51040 General Fund HR/Risk Management Legal Services 20,000 15,192 20,000 40,000 Additional funding needed for legal services
1000.140.00000.51040 General Fund City Attorney Legal Services 79,400 119,328 129,000 208,400 Increased due to charges for Broadbeach, Groundwater and
Hovnanian vc ORA Ashford
1000.171.L0005.53000 General Fund High Street Art Center Property Maintenance Services 9,250 817 12,000 21,250 Repair critical lighting system controls at the High Street Arts Center
that control the house and stage lights
1000.310.00000.51040 General Fund PWE Administration Legal Services 3,000 16,447 17,086 20,086 Additional funding needed for legal services
1000.441.P0001.51000 General Fund Animal/Vector Control Animal Regulation - Contract 40,000 59,902 160,000 200,000
Reflect full costs of Ventura County Animal Services (VCAS) Fees.
Revenue (1000-441-P0001-41050) also increased to reflect animal
licensing revenue that helps to off-set VCAS expenses.
1000.521.E0007.52000 General Fund Recreation Programs Adult Sports - Program Supplies 16,945 1,054 (10,000)6,945 Did not implement all programs budgeted; team enrollment low
2200.161.00000.50020 Community Development Planning & Zoning Planning - Salaries (FT)443,662 307,045 22,338 466,000 Recover previous savings applied to planning consultant which is
now needed for new hire
2200.161.00000.51000 Community Development Planning & Zoning Contractual Services 290,000 23,786 60,000 350,000 Additional funding needed for planning consultant
2205.223.E0037.51060 Engineering/PW Fund Engineering/Flood Control Engineering Reviews 78,400 99,147 45,000 123,400 Increased plan check and construction inspection services activities
2410.445.P0002.51000 Solid Waste AB939 Solid Waste & Recycling Contractual Services 53,063 21,561 11,000 64,063
To fund approximately 1/3 of a part-time contracted assistance for
solid waste counter services & misc. tasks.
The remaining 2/3 ($22,000) is proposed to be funded with existing
funds available in Street Maintenance (2415-311-00000-51000;
$15,000) and Public Transit (2414-430-00000-51000; $7,000).
Total Expenditure Revision $ 496,984
280