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Home My WebLink AboutAGENDA REPORT 2020 0408 SPC CC ITEM 10LCITY OF MOORPARK,  CALIFORNIA City Council Meeting of April 8, 2020 ACTION Approved staff recommendation. BY B.Garza. L. Consider Amendment No. 5 to Agreement for Professional Services between the City of Moorpark and Nobel Systems for GIS Services. Staff Recommendation: Authorize the City Manager to sign Amendment No. 5 to the Agreement for Professional Services between the City of Moorpark and Nobel Systems for GIS Services, subject to final language approval by the City Manager. (Staff: Kambiz Borhani) Item: 10.L. MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Kambiz Borhani, Finance Director DATE: 04/08/2020 Special Meeting SUBJECT: Consider Amendment No. 5 to Agreement for Professional Services between the City of Moorpark and Nobel Systems BACKGROUND On March 14, 2014, the City entered into a three-year Agreement with Nobel Systems to provide Geographic Information System (GIS) services to the City. The Agreement was subsequently extended and is currently set to expire on April 14, 2020. Staff recommends that the City Council approve, and authorize the City Manager to execute, a three-year extension to the Agreement to provide the continuation of GIS services to the City. DISCUSSION In 2014, the City entered into a three-year Agreement for Professional GIS Services with Nobel Systems. The Agreement was extended in one year increments in 2017, 2018, and 2019, and is currently set to expire on April 14, 2020. Staff has found the services provided by Nobel to be satisfactory over the past six years and recommends that the Agreement be extended again. Under the Agreement, Nobel Systems provides hosted GIS mapping services used by both City staff and the public at large through the City website. The GIS systems are used for spatial analysis, look-up of spatial data (zoning, parcel numbers, and property ownership information, etc.), generation of mailing lists, and map and graphics generation, among other things. The systems also provide the backbone of the City’s forthcoming enterprise permitting system. In addition to the hosted services, Nobel Systems occasionally provides one-time GIS- related services to the City, most frequently the generation of new data sets. For example, when the City switched City Council elections to a district-based system, the City obtained a new GIS layer for City Council Districts from Nobel Systems. The Agreement provides for the City to procure such one-time GIS services from Nobel Systems as part of the base contract. Item: 10.L. 173 Honorable City Council 04/08/2020 Special Meeting Page 2 Staff is requesting approval of the attached Amendment No. 5 to authorize the City Manager to execute Amendment No. 5 to the Agreement, to extend the Agreement for an additional three years, expiring April 14, 2023. The termination language in the Agreement allows the City to terminate with or without cause with 30 days written notice. FISCAL IMPACT Funding for the optional GIS services and for Nobel Systems’ GeoViewer subscription services has been included in the Fiscal Year 2019/20 budget, including an annual payment of $15,900 to be made before May 15, 2020. If the Agreement is extended for an additional three years, each year’s amount will be included separately into prospective budgets. Amendment No. 5 would additionally authorize up to $5,000 in optional GIS services as discussed in this agenda report, which will be funded from the approved Emergency IT Services funds in FY 2019/20 City Budget. COUNCIL GOAL COMPLIANCE This action does not support a current strategic directive. STAFF RECOMMENDATION Authorize the City Manager to sign Amendment No. 5 to the Agreement for Professional Services between the City of Moorpark and Nobel Systems, subject to final language approval by the City Manager. Attachment: Amendment No. 5 174 AMENDMENT NO. 5 AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF MOORPARK AND NOBEL SYSTEMS This Amendment No. 5 to the Agreement between the City of Moorpark, a municipal corporation (“City”), and Nobel Systems, a corporation ("NOBEL" or "CONSULTANT"), for subscription based GIS services (“Agreement”), is made and entered into the ___ day of April, 2020. RECITALS WHEREAS, on March 14, 2014 the City and NOBEL entered into an Agreement to have the NOBEL provide subscription GeoViewer services; and WHEREAS, Consultant is named as Nobel Systems and the name of the Consultant, as incorporated, is Nobel Systems, Inc. WHEREAS, on April 10, 2017 the City and NOBEL executed Amendment No. 1 to the Agreement to extend the term and payment schedule for an additional period to April 14, 2018; and WHEREAS, on April 11, 2018 the City and NOBEL executed Amendment No. 2 to the Agreement to extend the term and payment schedule for an additional period to April 14, 2019; and WHEREAS, on January 3, 2019 the City and NOBEL executed Amendment No. 3 to the Agreement to authorize Nobel to perform optional services to the City; and WHEREAS, on April 3, 2019 the City and NOBEL executed Amendment No. 4 to the Agreement to extend the term and payment schedule for an additional period to April 14, 2020; and WHEREAS the City and NOBEL now desire to amend the Agreement to extend the term and payment schedule for an additional period to April 14, 2023, which includes an additional annual subscription payment amount of fifteen thousand nine hundred dollars ($15,900), and to authorize Nobel to perform optional GIS services not to exceed the amount of five thousand dollars ($5,000), for a maximum not to exceed Agreement amount of one hundred twenty-nine thousand six hundred dollars ($129,600) jointly approving Amendment No. 5 to the Agreement. NOW, THEREFORE, it is mutually agreed by and between the parties to the Agreement as follows: I. Section 1, TERM, is amended by replacing this section in its entirety as follows: 6.1 Term of Agreement. This Agreement is effective upon execution, and will continue in effect until April 14, 2023, and the Agreement may be renewed by the mutual written consent of NOBEL and CITY. 175 ATTACHMENT II. Exhibit D is hereby replaced in its entirety with the Revised Exhibit D attached to this Amendment No. 5, to revise the payment schedule and the Term expiration date. III. Section 4.5, SCOPE OF OPTIONAL SERVICES, is amended by replacing this section in its entirety as follows: “City does hereby authorize NOBEL, as an independent contractor, in a contractual capacity to provide optional GIS services to create Census Blocks GIS layer data and related district-based election GIS work. Compensation for the optional services to be performed by NOBEL shall not exceed the amount of two thousand dollars ($5,000), for a total Agreement value of one hundred and eight thousand seven hundred dollars ($129,600) without a written amendment to the Agreement executed by both parties. Payment by City to NOBEL shall be in accordance with the provisions of this Agreement." IV. CONSULTANT NAME: Consultant’s name is hereby changed in the Agreement with the City of Moorpark from Nobel Systems to Nobel Systems, Inc. V. Remaining Provisions: Except as revised by this Amendment No. 5, all of the provisions of the Agreement shall remain in full force and effect. In W itness W hereof, the parties hereto have caused this Amendment to be executed the day and year first above written. CITY OF MOORPARK NOBEL SYSTEMS, INC. _______________________________ _______________________________ Troy Brown City Manager Michael Samuel President Attest: _______________________________ Ky Spangler/City Clerk Amendment No. 5 to Agreement between City of Moorpark and Nobel Systems. Page 2 176 EXHIBIT D Subscription License Fees Subscription License Fees: GeoViewer, GeoViewer Public and GeoViewer Mobile $15,900 Per Year Term: 5 Years Payment Schedule: $15,900 Annual Payment - Due on April 14, 2014 Payment Schedule: $15,900 Annual Payment - Due on April 14, 2015 Payment Schedule: $15,900 Annual Payment - Due on April 14, 2016 Payment Schedule: $15,900 Annual Payment - Due on May 15, 2017 Payment Schedule: $15,900 Annual Payment - Due on May 15, 2018 Payment Schedule: $15,900 Annual Payment - Due on May 15, 2019 Payment Schedule: $15,900 Annual Payment - Due on May 15, 2020 Payment Terms Net 30 Fixed (one time) Costs - Year One: Import CITY provided data into GeoViewer Platform (Project Setup) $4,000 Upon implementation Training $2,000 Upon completion Billing Rates for Optional Services Subscription License Fees: Project Manager $150.00 Per Hour Technical Manager $150.00 Per Hour Lead Software Architect $130.00 Per Hour Programmer $100.00 Per Hour Project Advisor $0.00 Per Hour Payment Terms Net 30 NOTES: A. All applicable Subscription License Fees, Data Services Fees and Client Services Fees shall be invoiced annually, as noted above. All Optional Services fees shall be invoiced monthly in the month following the period the service was rendered. Amendment No. 5 to Agreement between City of Moorpark and Nobel Systems. Page 3 177 B. All invoices are due upon receipt and are payable in accordance with the payment schedule noted above. Any invoice not paid within thirty (30) days of its scheduled payment date shall be considered past due. C. Term expires April 14, 2023. Amendment No. 5 to Agreement between City of Moorpark and Nobel Systems. Page 3 178