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HomeMy WebLinkAboutMIN 2020 0408 CC SPCMINUTES OF THE CITY COUNCIL Moorpark, California April 8, 2020 A Special Meeting of the City Council of the City of Moorpark was held on April 8, 2020, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 6:35 p.m. 2. PLEDGE OF ALLEGIANCE: Mayor Parvin led the Pledge of Allegiance. 3. ROLL CALL: Present: Staff Present: Councilmembers Enegren, Mikos, Pollock, Simons, and Mayor Parvin (all attending via video conference). Troy Brown, City Manager; Kevin Ennis, City Attorney (via video conference); PJ Gagajena, Assistant City Manager; Douglas Spondello, Planning Manager (via video conference); Shaun Kroes, Program Manager (via video conference); Captain Victor Fazio, Sheriff's Department; and Ky Spangler, City Clerk (via video conference). 4. PROCLAMATIONS AND COMMENDATIONS: None. 5. PUBLIC COMMENT: None. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA Council member Pollock requested Item 1 O.G. be pulled from the Consent Calendar for individual consideration. City Manager Brown requested Item 9.E. be heard before item 9.A. He further clarified minor typographical errors in Item 1 O.K. noting on stamped page 170 the date should read June, 2020 rather than 2019; and in 1 O.N. noting on stamped page 186 the date should read May 1, 2020 rather than 2019. Minutes of the City Council Moorpark, California Page 2 April 8. 2020 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Mikos reported on March 19 she remotely attended a meeting of the Ventura County Economic Development Collaborative (EDC) and discussed its COVID-19 business guide, and remarked on EDC webinars posted on its website on how to navigate the resources provided by the CARES Act. Councilmember Mikos reported on March 30 she remotely attended a meeting of the Santa Monica Mountains Conservancy where a Proposition 68 grant was approved bringing funds to Moorpark that will connect the 80 acre open space in the Tierra Rejada Valley with Conejo Open Space and Conejo Recreation and Park properties, and extended thanks to staff for preparing a successful grant. Councilmember Mikos reported on April 2 she remotely attended a meeting of the Clean Power Alliance and commented that a 15-Year Energy Storage Agreement was approved. Councilmember Pollock commented he compiled a list of 78 food establishment businesses in Moorpark, noting nine being temporarily closed. He reported they are all struggling, doing only one-third of normal business volumes and he encouraged citizens to support local businesses as much as possible. Councilmember Pollock reported the Southern California Association of Governments (SCAG) cancelled its April meeting at which the Regional Transportation Plan (RTP) covering the next four years was scheduled to be adopted, and SCAG has cancelled its May General Assembly meeting which will be rescheduled for later in the year. Councilmember Pollock reported the League of California Cities Channel Counties Division has cancelled its April meeting and may need to cancel its June meeting. Councilmember Simons reported on April 3 he remotely attended a meeting of the Ventura County Transportation Commission (VCTC) and noted due to COVID-19, expanded Saturday Metrolink rail service from Moorpark to Los Angeles has been delayed and Saturday rail service north to Santa Barbara will require negotiation with Union Pacific for use of its Right of Way. Additionally, the upcoming fiscal year budget was discussed noting that COVID-19 will result in budget impacts. Mayor Parvin reported she participated in a number of White House briefings on COVID-19 which also included a variety of federal agencies. Minutes of the City Council Moorpark, California Page 3 April 8, 2020 Mayor Parvin reported she was interviewed by local radio station 99.1 The Ranch regarding COVID-19. Mayor Parvin reported on March 5 she participated in a special board meeting of the Clean Power Alliance where the Integrated Resource Plan was discussed, and resiliency and Public Safety Power Shutoffs during COVID-19. Mayor Parvin reported at the March 25 meeting of the Clean Power Alliance the board discussed customer relief measures and operational policies due to unexpected absences due to coronavirus. Mayor Parvin reported she spoke with Congresswoman Brownley regarding the stimulus plan related to small businesses, economic development, and unemployment and how to keep Moorpark moving forward. Mayor Parvin reported on March 26 she participated in a Ventura Council of Governments (VCOG) Administrative Committee meeting and discussed how to revive small businesses in the aftermath of COVID-19. Mayor Parvin reported on March 25 she participated in a video conference with Dr. Tony lton on building healthy communities. Mayor Parvin reported on March 28 she participated in a government advisory panel conference call with Southern California Edison and Public Safety Power Shutoffs amid the crisis. Mayor Parvin reported she participated in a conference call of Ventura County Mayors, and today participated in the second countywide elected officials update call on the COVI D-19 crisis. Mayor Parvin reported on April 7 she participated in a virtual mixer with the Moorpark Chamber of Commerce at Lemma's Pizzeria. 8. PUBLIC HEARINGS: None. 9. PRESENTATION/ACTION/DISCUSSION: E. Consider City Manager Update on COVID-19. Staff Recommendation: Receive and file the report. Mr. Brown gave the staff report. There were no speakers. Minutes of the City Council Moorpark, California Page 4 April 8, 2020 A discussion followed among Councilmembers and staff regarding: 1) The possibility of 3rd of July event being cancelled or activities augmented; 2) The nature of discussions regarding City budgets among the City Manager's group and the sources of funds for different cities; 3) The timeframe for application for federal reimbursements and timing for potential receipt of funds, which would only represent a partial reimbursement; 4) Whether any State level reimbursements are available; 5) The potential for the State to take sale tax funds from local jurisdictions, notwithstanding the passage of Proposition 1A. MOTION: It was the unanimous consensus of the City Council to receive and file the report. A. Consider Resolution Confirming Executive Order No. 2020-02, an Order of the Director of Disaster Services Cancelling All Regular City Council and Commission Meetings, and the Closure of Certain City Parks and Recreation Facilities. Staff Recommendation: Adopt Resolution No. 2020- 3897. Mr. Brown gave the staff report. There were no speakers. MOTION: Councilmember Simons moved and Councilmember Pollock seconded a motion to adopt Resolution No. 2020-3897. The motion carried by unanimous roll call vote. B. Consider Resolution Confirming Executive Order No. 2020-03, an Order of the Director of Disaster Services Suspending Certain Noise Prohibitions for Designated Food Establishments. Staff Recommendation: Adopt Resolution No. 2020-3898. Mr. Brown gave the staff report. It was noted that the provision of the resolution suspending certain noise prohibitions will automatically sunset when the County's Health Order has been lifted. There were no speakers. MOTION: Councilmember Simons moved and Councilmember Mikos seconded a motion to adopt Resolution No. 2020-3898. The motion carried by unanimous roll call vote. C. Consider the City of Moorpark 2019 General Plan Annual Progress Report Including the Housing Element Progress Report. Staff Recommendation: Receive and file the report. Minutes of the City Council Moorpark, California Page 5 Mr. Spondello gave the staff report. There were no speakers. April 8, 2020 A discussion followed among Council and staff regarding: 1) The number of low and moderate income units approved as progress toward Housing Element goals; 2) The number of housing units typically identified as affordable as part of the City's planned development approval process; and 3) How other cities are doing with respect to meeting their Regional Housing Needs Assessment allocations. MOTION: It was the unanimous consensus of the City Council to receive and file the report. D. Consider Request for Proposal for a Pilot Mobility On-Demand Rideshare Program. Staff Recommendation: Approve the Request for Proposal subject to final language approval of the City Manager and authorize staff to advertise for proposals. Mr. Kroes gave the staff report. There were no speakers. A discussion followed among Council and staff regarding: 1) The process of ordering an on-demand vehicle for service within the City; 2) Considerations associated with the program gaining wide popularity; 3) The program will not replace fixed route service for high demand locations; 4) The program will be City-funded, possibly with Transportation Development Act (TOA) funding; 5) The potential for offering a voucher- based service program; and 6) The potential for impacts to existing bus drivers. MOTION: Mayor Parvin moved and Councilmember Simons seconded a motion to approve the staff recommendation. The motion carried by unanimous roll call vote. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Pollock moved and Mayor Parvin seconded a motion to approve Consent Calendar, as corrected, with the exception of Item 1 O.G. The motion carried by unanimous roll call vote. A. Consider Warrant Register for Fiscal Year 2019/20 -March 18, 2020. Staff Recommendation: Approve the warrant register. Minutes of the City Council Moorpark, California Page 6 April 8, 2020 B. Consider Warrant Register for Fiscal Year 2019/20 -April 1, 2020. Staff Recommendation: Approve the warrant register. C. Consider Minutes of City Council Special Meeting of September 4, 2019. Staff Recommendation: Approve the minutes. D. Consider Minutes of City Council Regular Meeting of September 4, 2019. Staff Recommendation: Approve the minutes. E. Consider Minutes of City Council Regular Meeting of September 18, 2019. Staff Recommendation: Approve the minutes. F. Consider Resolution Appointing Officers of the City to the California Joint Powers Insurance Authority Board of Directors and Committees and Rescinding Resolution No. 2011-3042. Staff Recommendation: Adopt Resolution No. 2020-3899, rescinding Resolution No. 2011-3042. H. Consider Side Letter Amending Memorandum of Understanding (MOU) with Service Employees International Union (SEIU) Local 721. Staff Recommendation: Approve the Side Letter with SEIU Local 721, subject to City Manager final language approval, and authorize the City Manager to sign the Side Letter. I. Consider Resolution Adopting a Revised Management Benefits Program and Rescinding Resolution No. 2019-3860. Staff Recommendation: Adopt Resolution No. 2020-3900, rescinding Resolution No. 2019-3860. J. Consider Resolution Authorizing Acceptance of Landscape and Trail Maintenance Improvements Between Tract 5187 (Meridian Hills) and Tract 4928 (Country Club Estates) (Peters Driveway Trail) and Inclusion of Maintenance Expenses in Citywide Landscape and Lighting Maintenance District (Fund 2300). Staff Recommendation: Adopt Resolution No. 2020- 3901, accepting trail and landscape improvements between Tract 5187 (Meridian Hills) and Tract 4928 (Country Club Estates) as complete and authorizing City to assume maintenance responsibilities effective April 1, 2020, and include maintenance expenses in City-wide Landscape and Lighting Maintenance District. K. Consider Resolution Authorizing Submittal of a Grant Application and Approving the Grant Contract Agreements with the Ventura County Area Agency on Aging (VCAAA) Older American Act Title 111-C Funding for the Operation of the Senior Nutrition Program for FY 2020/21 thru FY 2023/24. Staff Recommendation: 1) Adopt Resolution No. 2020-3902 authorizing a grant application and agreement with the Ventura County Area Agency on Aging (VCAAA) for Older American Act Title 111-C Funding for the Operation of the Senior Nutrition Program; and 2) Authorize the Minutes of the City Council Moorpark, California Page 7 April 8, 2020 City Manager to sign all related Ventura County Area Agency on Aging Agreements for Older American Act Title 111-C Grant Funds through FY 2023/24 for a total amount not-to-exceed $165,000.00 over the four-year term. L. Consider Amendment No. 5 to Agreement for Professional Services between the City of Moorpark and Nobel Systems for GIS Services. Staff Recommendation: Authorize the City Manager to sign Amendment No. 5 to the Agreement for Professional Services between the City of Moorpark and Nobel Systems, subject to final language approval by the City Manager. M. Consider Amendment No. 3 to RJR Engineering Group, LLC for Landscape Submittal Review and Construction Site Observations for the Metrolink South Parking Lot Entry Project. Staff Recommendation: Authorize the City Manager to sign Amendment No. 3 to the Agreement with RJR Engineering Group, LLC, for landscape architectural submittal review and additional landscape inspection services in the amount of $2,500 and add a 10% contingency in the amount of $9,094.09 for a revised total Agreement not-to-exceed amount of $100,035.05, subject to final language approval of the City Manager. N. Consider Resolution to Adopt a Project List to be Funded by Senate Bill 1 (SB 1 ): The Road Repair and Accountability Act of 2017. Staff Recommendation: Adopt Resolution No. 2020-3903 and authorize staff to submit the proposed project list online to the California Transportation Commission prior to May 1, 2020. The following item was pulled for individual consideration. G. Consider Approval of Reformation Modification to Recorded Subdivision Agreement for Tracts 5187-1, 5187-2 and 5405 and Authorize the Mayor to Execute the Agreement. Staff Recommendation: Approve Reformation Agreement to Recorded Subdivision Agreement for Tracts 5187-1, 5187-2 and 5045, and authorize the Mayor to execute the agreement. Councilmember Pollock stated he would abstain from voting as he is a resident of Meridian Hills. MOTION: Councilmember Mikos moved and Mayor Parvin seconded a motion to approve Consent Calendar Item 1 O.G. The motion carried by a roll call vote of 4-0 with Councilmember Pollock abstaining. Minutes of the City Council Moorpark, California 11. ORDINANCES: None. 12. CLOSED SESSION: Page 8 April 8, 2020 Mr. Brown requested the City Council go into closed session for discussion of Items 12.A and 12.B on the agenda. The time was 8:03 p.m. MOTION: Mayor Parvin moved and Councilmember Simons seconded a motion to adjourn into closed session for discussion of Items 12.A. and 12.B. on the agenda. The motion carried by unanimous roll call vote. A. CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Government Code Section 54957.6 Agency Designated Representatives: Troy Brown, City Manager Represented Employee Organization: Service Employees International Union, AFL-CIO , CLC, Local 721 B. PUBLIC E MPLOYEE EVALUATION Pursuant to Government Code Section 54957(b)(1) Title: City Attorney Present in closed session were Councilmembers Enegren, Mikos, Pollock, Simons and Mayor Parvin (via video conference), Troy Brown, City Manager; PJ Gagajena, Assistant City Manager; and Kevin Ennis, City Attorney (via video conference). Mr. Gagajena left the meeting at 8:16 p.m. following discussion of Item 12.A. The Council reconvened into open session at 8:38 p.m. Mr. Brown stated Items 12.A. and 12.B. were discussed and there was no action to report. 13. ADJOURNMENT: Mayor Parvin adjourned the meeting at 8:38 p.m. ~~/~ ~ ' Ja"Ce &Parvin, Mayor ATTEST: