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Home My WebLink AboutAGENDA REPORT 2020 0617 CCSA REG JNT DC ITEM 09FCITY OF MOORPARK,  CALIFORNIA City Council Meeting of June 17, 2020 ACTION Adopted Resolution Nos. 2020- 3925 and 2020-3926. (Roll Call Vote: Unanimous). BY B.Garza. F. Consider City Manager’s Recommendation for Adoption of Resolution Approving Operating and Capital Improvement Budget for Fiscal Year 2020/21. Staff Recommendation: Adopted Resolution Nos. 2020-3925 and 2020-3926. (Staff: Troy Brown) Item: 9.F. MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Troy Brown, City Manager BY: Kambiz Borhani, Finance Director DATE: 06/17/2020 Regular Meeting SUBJECT: Consider City Manager’s Recommendation for Adoption of Resolution Approving Operating and Capital Improvements Budget for Fiscal Year 2020/2021 SUMMARY On May 13, 2020, the City Manager presented to the City Council the proposed Operating and Capital Improvement Budget for Fiscal Year (FY) 2020/2021. The Council held a public meeting to discuss the budget on May 27, 2020. At this meeting, staff recommended making certain changes that increased the total proposed expenditures by $2,023,324 from $57,427,071 to $59,450,395 and Council directed staff to present the budget for formal approval on June 17, 2020. As discussed with the City Council, the General Fund is balanced and is projected to have a fund balance surplus of $527,070 at June 30, 2020. General Fund Special Revenue Funds Capital Funds SARA & MWPRCA TOTAL Revenues $19,135,942 $16,486,958 $393,800 $1,620,086 $37,636,786 Transfers From $3,122,015 $1,613,186 $4,735,201 Subtotal Revenues $19,135,942 $19,608,973 $393,800 $3,233,272 $42,371,987 Expenditures ($16,013,927) ($33,072,292) ($4,024,814) ($1,604,161) ($54,715,194) Transfers To ($3,122,015)($1,613,186) ($4,735,201) Subtotal Expenditures ($19,135,942) ($33,072,292) ($4,024,814) ($3,217,347) ($59,450,395) Net Surplus / (Deficit)$0 ($13,463,318) ($3,631,014)$15,925 ($17,078,408) Fund Balance, 7/1/20 $527,070 $72,477,775 $30,961,994 ($20,888,340)$83,078,499 Fund Balance, 6/30/21 $527,070 $59,014,457 $27,330,980 ($20,872,415)$66,000,091 Item: 9.F. 29 Honorable City Council 06/17/2020 Regular Meeting Page 2 DISCUSSION The proposed spending plan for General Fund operating and capital improvement projects budget for FY 2020/2021 is balanced. During the budget discussions staff recommended the following minor changes: • The Budget Message was revised to further explain the fluctuation between prior and current year’s amounts in the City Manager’s Office and Finance Departments’ budgets resulting from the disband of the Administrative Services Department. • The Proposed FY 2020/2021 Budget now includes the five year Capital Improvement Program section rescinding the previous seven year Capital Improvement Program document approved on June 20, 2018. • The Account Description for Fund 3005, Remaining MRA Bond Proceeds is to be changed to Remaining Bond Proceeds, removing MRA from its title. • At the April 29, 2020 Council meeting, the use of remaining proceeds in the amount of $2,023,324 from capital projects funded through Tax Allocation Bonds issued in 2006 to the following projects that benefit the former Redevelopment Agency Project Area was recommended, and now being appropriated in the following Accounts of the Proposed FY 2020/2021 Budget: Fund Division Project Object Account Description Amount 3005 311 C0003 55300 Millard Drain - Capital - Prof SVC 250,000$ 3005 311 C0009 55200 High St Streetscape - Infrastructure 1,420,000 3005 311 C0009 55300 High St Streetscape - Capital-Prof SV 80,000 3005 311 M0050 55200 Sidewalk Rehab RDA Proj Area-Infrastructure 273,324 TOTAL 2,023,324$ The Proposed Budget for Approval is posted to the city’s website at: http://moorparkca.gov/DocumentCenter/View/10546/FY20-21-Budget---CMs-Recommended?bidId= FISCAL IMPACT The Proposed FY 2020/2021 Budget provides $59,450,395 appropriation authority in all funds. It anticipates $42,371,987 in revenue. General Fund operational costs of $19,135,942 are expected to be fully covered by operating revenues. 30 Honorable City Council 06/17/2020 Regular Meeting Page 3 The world is undertaking extraordinary efforts to combat Coronavirus Disease 2019 (COVID-19). This pandemic has caused unprecedented economic challenges for the City. The uncertainties surrounding it make it impossible to estimate what the impact would be. The City’s Budget, although presented with its General Fund being balanced, will require the use of reserves to sustain shortfalls in both revenues and City services. Additional information will be shared regularly as it unfolds with the expectation and understanding of the need to make significant mid-year adjustments during the first quarter of 2021. Further details are provided in the City Manager’s Budget Message. COUNCIL GOAL COMPLIANCE This action does not support a current strategic directive. STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED) 1. Adopt Resolution No. 2020-____, the operating and capital improvement budget for the FY 2020/2021; and 2. Adopt Resolution No. 2020-____, the five year capital improvement program for FY 2020/2021 – 2024/2025. Attachment 1: Draft Resolution No. 2020-_____ Attachment 2: Draft Resolution No. 2020-_____ 31 RESOLUTION NO. 2020-_____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, ADOPTING THE OPERATING AND CAPITAL IMPROVEMENT BUDGET FOR THE CITY OF MOORPARK FOR THE FISCAL YEAR 2020/21 WHEREAS, on May 13, 2020, the City Manager’s Proposed Budget for Fiscal Year 2020/21 was submitted to the City Council for its review and consideration; and WHEREAS, the City Council has provided the opportunity for public comment at a public meeting held on May 27, 2020, and conducted detailed review of expenditure proposals; and WHEREAS, as the result of the reviews and analysis, expenditure proposals and revenue projections have been modified as needed. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The Operating and Capital Improvement Budget for Fiscal Year 2020/21 (beginning July 1, 2020) for the City of Moorpark containing operating and capital expenditures and anticipated revenues as identified in Exhibit “A” to this resolution attached hereto and incorporated herein, shall be adopted as the City of Moorpark’s Operating and Capital Improvement Budget for Fiscal Year 2020/21. SECTION 2. The City Manager is authorized to amend the capital improvement budget for Fiscal Year 2020/21 at the conclusion of Fiscal Year 2019/20 when a final accounting of project costs during the Fiscal Year 2019/20 is completed and continuing appropriations are determined as long as the total project appropriation authorized by the City Council is not exceeded. SECTION 3. The City Manager is authorized to approve appropriation transfers within departments and within individual funds as required to provide efficient and economical services, as long as the total department appropriation and fund appropriation authorized by the City Council is not exceeded. SECTION 4. Except as otherwise provided in this resolution, amendments to the appropriations in Fiscal Year 2020/21 Operating and Capital Improvement Budget shall require Council action by resolution. SECTION 5. The City Manager is authorized to make such emergency appropriations as may be necessary to address emergency needs of the City, provided that the appropriation is presented to the City Council at its next regular meeting for ratification. 32 Resolution No. 2020-______ Page 2 SECTION 6. The budget approval is being done for City internal governance purposes and the approval of the Recognized Obligation Payment Schedule (ROPS) by the Oversight Board on January 22, 2020, and the State of California Department of Finance's (DOF) allowance of costs in the ROPS defined the parameters of the Successor Agency administrative and operating budget for the period of the ROPS. The Successor Agency understands that the annual budget may be modified should the ROPS be amended. SECTION 7. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 17th day of June, 2020. __________________________ Janice S. Parvin, Mayor ATTEST: ___________________________________ Ky Spangler, City Clerk Attachment: City Manager’s Operating and Capital Improvement Budget FY 2020/21 33 Resolution No. 2020-______ Page 3 Attachment: City Manager’s Operating and Capital Improvement Budget FY 2020/21 The City Manager’s Operating and Capital Improvement Budget for the City of Moorpark for Fiscal Year 2020/21 is On File with the City Clerk 34 RESOLUTION NO. 2020-____ A RESOLUTION OF CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, APPROVING THE FIVE YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2020/21 – 2024/25 WHEREAS, a proposed Capital Improvement Program (CIP) for FY 2020/21 – 2024/25 has been presented to City Council; and WHEREAS, the CIP is a planning and programming tool to identify the City’s capital projects planned over the next five years related to Public Works, Parks, Recreation and Community Services, and their funding sources; and WHEREAS, pursuant to California Government Code Section 65401, on May 5, 2020, the Moorpark Planning Commission found the CIP to be in conformance with the Moorpark General Plan, with the exception of the Moorpark Avenue Widening project which includes a second southbound lane from Casey Road to Third Street that is not identified in the General Plan Circulation Element; and WHEREAS, pursuant to California Government Code Section 65402, on May 5, 2020, the Moorpark Planning Commission also found the planned acquisition of street right-of-way for certain specified projects described in the CIP to be in conformance with the Moorpark General Plan, with the exception of the Moorpark Avenue Widening project which includes a second southbound lane from Casey Road to Third Street that is not identified in the General Plan Circulation Element. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The May 5, 2020, finding of the Moorpark Planning Commission that the Five Year CIP is in conformance with the Moorpark General Plan, with the exception of the Moorpark Avenue Widening project, pursuant to California Government Code Section 65401, is adopted. SECTION 2. The May 5, 2020, finding of the Moorpark Planning Commission that the planned acquisition of street right-of-way for certain specified projects described in the CIP is in conformance with the Moorpark General Plan, with the exception of the Moorpark Avenue Widening project, pursuant to California Government code Section 65402, is adopted. ATTACHMENT 2 35 Resolution No. 2020-_____ Page 2 SECTION 3. The Five Year Capital Improvement Program for FY 2020/21 – FY 2024/25, which is incorporated into and a part of the City Manager’s Operating and Capital Improvement Budget FY 2020/21, is approved. SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 17th day of June, 2020 Janice S. Parvin, Mayor ATTEST: Ky Spangler, City Clerk 36 Resolution No. 2020-_____ Page 3 Attachment: City Manager’s Operating and Capital Improvement Budget FY 2020/21 and Capital Improvement Program for Fiscal Years 2020/21 – 2024/25 The City Manager’s Operating and Capital Improvement Budget for the City of Moorpark for Fiscal Year 2020/21 and Capital Improvement Program for Fiscal Years 2020/21 – 2024/25 is On File with the City Clerk 37