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HomeMy WebLinkAboutAGENDA REPORT 2020 0603 REG CCSA ITEM 09DCITY OF MOORPARK,
CALIFORNIA City Council Meeting of June 03, 2020 ACTION Adopted Resolution No. 2020- 3913, as amended (Roll Call Vote: Unanimous). BY B.Garza. D.. Consider a Resolution Amending the City’s Classification Plan and Rescinding Resolution No. 2020-3873. Staff Recommendation: Adopt Classification Plan Resolution No. 2020-3913, rescinding Resolution No. 2020-3873. (ROLL CALL VOTE REQUIRED) (Staff: PJ Gagajena) Item: 9.D. MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: PJ Gagajena, Assistant City Manager DATE: 06/03/2020 Regular Meeting SUBJECT: Consider a Resolution Amending the City’s Classification Plan and Rescinding Resolution No. 2020-3873 BACKGROUND AND DISCUSSION The City’s Classification Plan is proposed to be revised to amend the job description for Senior Information System Analyst. This is a non-competitive service (Management) position that is exempt from overtime. The attached draft resolution approving the revised Classification Plan includes the amended job description. The proposed change to the job description for the Senior Information System Analyst position is specifically related to updating the Distinguishing Characteristics section, and revising the training and education requirement in order to remain competitive with other nearby cities in Ventura and Los Angeles counties. The reference to the Information Systems Analyst series is proposed to be removed in the Distinguishing Characteristics section of the job description because that specific classification series no longer exists. How the position is distinguished from the Analyst level will be replaced with the Information Systems Administrator level since that more accurately reflects the next lower level position in the current classification series. A study of information systems positions in other government agencies with equivalent classifications was completed, and many were found to place a higher value on work experience rather than college experience and/or allowed years of work experience to substitute for years of college experience. This is based on the information systems and technology fields rapidly changing, and an increased emphasis on skill-based training. While there are no proposed changes to the minimum education requirement for the Senior Information System Analyst position, which is a Bachelor’s degree, it is recommended that the years of work experience in the field that can be substituted for years of college education be modified. The two years of work experience that can be substituted for one year of the education requirement is proposed to be changed to five years of work experience that can be substituted for two years of the education requirement. This places a higher level of value on practical work experience and intended to attract and retain a wider Item: 9.D. 170 Honorable City Council 06/03/2020 Regular Meeting Page 2 pool of candidates. This remains in line with the education and training requirements within the classification series, and there are no changes to the position’s salary or benefits. FISCAL IMPACT There is no fiscal impact related to this request to amend the job description in the City’s Classification Plan resolution since the salary for the Senior Information Systems Analyst position will not change. However, staff’s intention to fill this position rather than the recently vacated higher level position of Information Systems Manager and soon-to- be vacated lower level position of Information System Administrator offers a projected salary savings of up to $23,836.80 per year in Fiscal Year 2020/21. Staff deems the Senior Information Systems Analyst position as the most appropriate classification level to attract and retain candidates that will perform highly complex work, and provide the necessary leadership and strategic direction on the City’s information system priorities. COUNCIL GOAL COMPLIANCE This action does not support a current strategic directive. STAFF RECOMMENDATION Adopt Classification Plan Resolution No. 2020-____, rescinding Resolution No. 2020- 3873. Attachment: Draft Classification Plan Resolution with revised job description (the final resolution will include all City job descriptions) 171 RESOLUTION NO. 2020-____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, ESTABLISHING A REVISED CLASSIFICATION PLAN AND JOB DESCRIPTIONS FOR NON- COMPETITIVE, COMPETITIVE SERVICE, AND HOURLY EMPLOYEES AND RESCINDING RESOLUTION NO. 2020-3873 WHEREAS, the City Council adopted Resolution No. 2020-3873 on January 15, 2020, establishing a revised classification plan and job descriptions for Non-Competitive and Competitive Service employees. WHEREAS, at the regular meeting on June 3, 2020, the City Council has determined that the City’s Classification Plan should be amended to revise the job description for Senior Information Systems Analyst. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The job description attached as Exhibit A to this resolution is hereby adopted into the City’s Classification Plan. SECTION 2. The City Manager shall have the authority to make temporary additions or deletions to the Classification Plan in the interest of efficient and effective administration of the Plan. Such alterations shall not become an approved part of the Plan until adoption by City Council resolution. SECTION 3. For all Classification Plan job descriptions which contain a reference to City, City of Moorpark, or City Council, such reference may also include responsibility for other governmental public agencies for which the Moorpark City Council serves as the governing body or has entered into a joint exercise of powers agreement, including but not limited to the Successor Agency of the Redevelopment Agency of the City of Moorpark, Successor Housing Agency of the Redevelopment Agency of the City of Moorpark, Moorpark Public Financing Authority, Industrial Development Authority of the City of Moorpark, and Moorpark Watershed, Parks, Recreation, and Conservation Authority. SECTION 4. Resolution No. 2020-3873 is rescinded and this resolution shall become effective upon adoption. ATTACHMENT 172 Resolution No. 2020-____ Page 2 SECTION 5. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 3rd day of June, 2020. _________________________________ Janice S. Parvin, Mayor ATTEST: __________________________________ Ky Spangler, City Clerk Exhibit A: Classification Plan and Job Descriptions 173 Resolution No. 2020-____ Page 3 EXHIBIT A City of Moorpark Classification Plan and Job Descriptions 174 Resolution No. 2020- Page 408 SENIOR INFORMATION SYSTEMS ANALYST Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To perform a variety of complex duties in the design, development, testing, management and maintenance of the City's computerized information systems, including maintaining hardware and software configurations and implementing new information systems technology; assisting with Local Area Network (LAN) and City Home Page administration; and providing highly responsible and complex administrative support to the assigned department head. This position is overtime exempt. DISTINGUISHING CHARACTERISTICS This is the highest journey level position in the Information Systems Analyst series. Positions at this level are distinguished from the Analyst Information Systems Administrator level by having broader application and organizational knowledge to lead in the prioritizing of Citywide needs for new systems or enhancements to existing systems; having more specialized technical knowledge and the ability to provide more leadership and strategic direction; applying best practices and business principles while serving as project leader and chief technical representative to assigned projects; developing new projects; meeting with project stakeholders and creating written project plans. This position receives only occasional guidance regarding objectives or when unusual situations arise, supervises staff and administers service contracts. Work is normally reviewed on completion and for overall results. SUPERVISION RECEIVED AND EXERCISED Receives general direction from assigned department head. Exercises lead worker supervision over technical and clerical staff; administers contracts; and monitors performance. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Plan, organize, lead, supervise, and monitor programs and activities related to the management and maintenance of the City's information systems, database applications, optical imaging, accounting/finance applications, and office 175 Resolution No. 2020- Page 409 automation applications including but not limited to word processing, electronic mail, spreadsheets, graphics, geographical information system (GIS) and telecommunication functions. 2. Provide responsible staff assistance and support to the assigned department head. 3. Instruct, assist, and train City staff in the procedures, methods and equipment used in information systems technology. 4. Maintain citywide hardware/software inventory; recommend and implement hardware/software upgrades, policies, and procedures for information systems functions. 5. Assist department representatives in researching solutions to hardware and software problems; interface with vendors and contractors concerning software and hardware needs, problems, requirements, applications, pricing and availability; oversee the purchase/installation of hardware and software; design or customize programs to accommodate the needs of other City departments; and investigate and evaluate system improvements and enhancements. 6. Prepare requests for proposals and/or obtain bids for hardware/software upgrades and professional services. 7. Monitor work activities and information systems security to ensure compliance with established policies and procedures. 8. May assist with administration of contract for video broadcast and production services and management of City government channel. 9. May assist with LAN and City Home Page administration. 10. Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommend and administer policies and procedures. 11. Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within City policies and departmental procedures, appropriate service and staffing levels. 12. May plan, direct, coordinate, and review the work plan for the assigned division; assign work activities, projects and programs; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems. 176 Resolution No. 2020- Page 410 13. Supervise, train, motivate and evaluate assigned personnel; provide or coordinate staff computer related training; work with employees to correct deficiencies; implement discipline and termination procedures. 14. Participate in the development of the City annual budget, including the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures for division and implement adjustments. 15. May serve as liaison for the assigned department with other City departments and outside agencies; assist in resolution of sensitive and controversial issues. 16. Prepare staff reports and correspondence and present reports at meetings with City officials, employees and others encountered in the course of work; prepare analytical and statistical reports on operations and activities. 17. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of information systems. Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operational characteristics of information service systems, including hardware and software. Principles and techniques of programming. Principles and techniques of computer repair and maintenance. Principles and practices of systems analysis, programming, and documentation. Principles and practices of contract administration. Purchasing procedures and practices. Modern office procedures, methods, and equipment. Principles and practices of program development and administration. Principles and practices of municipal budget preparation and administration and financial management information systems. Methods and techniques of training and instruction. Principles of supervision, training and performance evaluation. Pertinent Federal, State, and local laws, codes and regulations. English usage, spelling, grammar, and punctuation. 177 Resolution No. 2020- Page 411 Ability to: Select, supervise, train, and evaluate support staff. Manage, direct, and coordinate the work of support staff. Analyze programs, policies and operational needs. Instruct and train City staff in information systems operations. Analyze, design, program, and maintain information systems and peripherals. Analyze data and develop logical solutions to complex computer application and programming problems. Troubleshoot computer hardware and software problems. Make recommendations on selection of information systems and software application packages. Effectively manage contracts and evaluate the work of contractors. Develop and administer division goals, objectives and procedures. Prepare and present clear and concise administrative and technical reports to a variety of City staff and officials. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Operate and use modern office equipment including computer, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Research, analyze, and evaluate new service delivery methods and techniques. Interpret and apply Federal, State and local policies, laws and regulations. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Coordinate medium to large complex technical documents, reports, and correspondence. Organize and prioritize workload. Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative. 178 Resolution No. 2020- Page 412 Experience and Training Guidelines: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience Four years of increasingly responsible experience in management of information systems, LAN management, and personal computer environments. Training Equivalent to a Bachelor's degree from an accredited college or university with major course work in information systems, computer science, or a closely related field. One Two years of the education requirement may be substituted with two five years of responsible information systems management work experience. License or Certificate: Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light to medium lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. 179