HomeMy WebLinkAboutAGENDA REPORT 2020 0603 REG CCSA ITEM 10ICITY OF MOORPARK, CALIFORNIA
City Council Meeting
of June 03, 2020
ACTION Adopted Resolution No. 2020-
3920, as amended. (Roll Call Vote:
Unanimous).
BY B.Garza.
I. Consider Creating a New Fund for the State of Good Repair Funds and Resolution
Authorizing the Transfer of All Assets and Fund Balance from the State Transit
Assistance Fund (2413); and Amending the Fiscal Year 2019/20 Budget. Staff
Recommendation: Adopt Resolution No. 2020-3920, approving the creation of
State of Good Repair Fund (2417), authorizing the transfer of assets and fund
balance; and amending the FY 2019/20 Budget by moving the revenue and
expenditure budgets from and State Transit Assistance Fund (2413) to State of
Good Repair Fund (2417). (ROLL CALL VOTE REQUIRED) (Staff: Irmina
Lumbad)
Item: 10.I.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Kambiz Borhani, Finance Director
BY: Irmina Lumbad, Deputy Finance Director
DATE: 06/03/2020 Regular Meeting
SUBJECT: Consider Creating a New Fund for the State of Good Repair Funds and
Resolution Authorizing the Transfer of All Assets and Fund Balance
from the State Transit Assistance Fund (2413); and Amending the
Fiscal Year 2019/20 Budget
BACKGROUND
Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017, provides over $5
billion in new transportation funding each year to repair highways, bridges and local
roads, to make strategic investments in congested commute and freight corridors, and
to improve transit service. This investment in public transit is referred to as the State of
Good Repair Program (SGR)i Public Utilities Code (PUC) Section 99312.1 continuously
appropriates revenues received from the State Transit Assistance (STA) Program to the
State Controller’s Office. The State of Good Repair (SGR) Program is funded from the
Transportation Improvement Fee portion of this revenue. The annual funding will be
based on population and farebox revenues.
The City submitted a Project List to the California Department of Transportation
(Caltrans) to receive SGR funding in Fiscal Year (FY) 2018/19. The City also submitted
a Project List for STA funding to Caltrans, though it was not specifically required. The
City receives STA and SGR funding through the Ventura County Transportation
Commission (VCTC). In FY 2018/19, the City Council approved Resolution No. 2018-
3734, designating that the FY 2018/19 SGR and STA allocations be spent on
improvements to the Moorpark Metrolink Station and authorized the City Manager to
execute all required documents of the SGR program with Caltrans.
DISCUSSION
Pursuant to PUC Section 99245, recipients of the Transportation Development Act
(TDA) are required to submit certified fiscal and compliance audits (California Code of
Regulations Section 6664) to the State Controller’s Office and the Regional
Item: 10.I.
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Honorable City Council
06/03/2020 Regular Meeting
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Transportation Planning Authority (RTPA) within 180 days after the end of the fiscal
year. VCTC, acting as the RTPA, has been contracting with qualified certified public
accountants to perform this requirement. To conform with these requirements, VCTC
acting as RTPA, engaged a third party audit firm to assist with either performing the
audits or review independent reports issued by the claimants’ auditors.
On December 5, 2018, the City Council approved Resolution No. 2018-3769 which
authorized the filing of a claim for FY 2018/19 STA ($22,903) and SGR ($3,625.) SGR
money was appropriated to fund the Metrolink North Parking Lot Expansion (Project No:
C0032). These amounts were to be recorded in the State Transit Assistance Fund
(2413) under account 2413-000-P0049-46200 (STA-SB1 SGR Allocation). During the
review of the FY 2018/19 audit, VCTC and their contract auditors informed the City that
STA and SGR funding should be accounted for and audited individually. For FY
2018/19 the City’s independent external auditor, Lance, Soll and Lunghard, LLP, agreed
to issue a separate audit report for each program.
To comply with the second request, separating SGR funding from STA, staff
recommends State of Good Repair (2417) be created to reflect the financial position
and activities related to this program. This fund will be designated as a Special
Revenue fund where sources and the use of its money are restricted, as provided by
PUC Sections 99212.1(c), 99313 and 99314. The distribution of State Transit
Assistance Fund (2413) between STA and SGR as of May 1, 2020 are as follows:
Table 1
DISTRIBUTION
Account Number Account Name
Balance,
May 1, 2020 STA SGR
2413-000-00000-10000 CLAIM ON CASH $34,168.96 $28,583.12 $5,585.84
2413-000-00000-33990 FUND BALANCE $19,244.00 $17,088.09 $2,155.91
2413-000-00000-42000 TRANS-6.5 - INVEST EARN $514.26 $436.03 $78.23
2413-000-00000-46200 STA - TRANSIT ALLOC (CNTY)$14,771.14 $14,059.00 $712.14
2413-000-P0049-46200 STA - SB1 SGR ALLOCATION $2,639.56 $0.00 $2,639.56
2413-311-00000-51000 STA-SGR - CONTRACTUAL SVC ($3,000.00) ($3,000.00)$0.00
For FY 2019/20, the City has been approved to receive funding allocation of $20,237 for
STA and $3,127 for SGR. SGR fund has been appropriated to fund the Metrolink North
Parking Lot Expansion (Project No. C0032). The FY 2019/20 State Transit Assistance
Fund (2413) adjusted budget should be allocated between STA and SGR as follows:
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Table 2
DISTRIBUTION
Account Number Account Name
Adjusted
Budget STA SGR
2413-000-00000-42000 TRANS-6.5 - INVEST EARN $0.00
2413-000-00000-46200 STA - TRANSIT ALLOC (CNTY)$23,000.00 $23,000.00
2413-000-P0049-46200 STA - SB1 SGR ALLOCATION $3,700.00 $3,700.00
2413-311-00000-51000 STA-SGR - CONTRACTUAL SVC $0.00
2413-311-C0029-55200 METROLK SLOT NEW ENTRY-INFRASTRUCT $45,903.00 $45,903.00
2413-430-C0032-55200 METROLK N PARKING - INFRASTRUCT $7,325.00 $7,325.00
FISCAL IMPACT
Based on Table 1, $5,585.84 of assets, $2,155.91 of fund balance and aggregate actual
revenue of $3,429.93 needs to be transferred along with budget amendment moving
revenue of $3,700 and expenditure of $7,325 as listed on Table 2 from State Transit
Assistance Fund (2413) to State of Good Repair Fund (2417).
COUNCIL GOAL COMPLIANCE
This action does not support a current strategic directive.
STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED)
Adopt Resolution No. 2020-____, approving the creation of State of Good Repair Fund
(2417), authorizing the transfer of assets and fund balance; and amending the
FY 2019/20 Budget by moving the revenue and expenditure budgets from and State
Transit Assistance Fund (2413) to State of Good Repair Fund (2417).
Attachment: Draft Resolution No. 2020-____
652
ATTACHMENT
RESOLUTION NO. 2020-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, APPROVING THE CREATION OF STATE
OF GOOD REPAIR FUND (2417); AUTHORIZING THE TRANSFER OF
ASSETS, FUND BALANCE, AND ACTUAL REVENUES FROM STATE
ASSISTANCE FUND (2413) TO STATE OF GOOD REPAIR FUND
(2417), AND AMENDING THE FISCAL YEAR 2019/20 BUDGET BY
TRANSFERRING REVENUE AND EXPENDITURE BUDGET FROM
STATE ASSISTANCE FUND (2413) TO STATE OF GOOD REPAIR
FUND (2417)
WHEREAS, on April 28, 2017, Governor Edmund G. Brown Jr. signed Senate
Bill 1 (SB1) (Chapter 5, Statutes of 2017), known as the Road Repair and Accountability
Act of 2017. SB1 provides over $5 billion in new transportation funding each year to
repair highways, bridges and local roads, to make strategic investments in congested
commute and freight corridors, and to improve transit service. This investment in public
transit is referred to as the State of Good Repair Program (SGR); and
WHEREAS, Public Utilities Code (PUC) Section 99312.1 continuously
appropriates revenues received from the State Transit Assistance (STA) Program to the
State Controller’s Office. The SGR is funded from the Transportation Improvement Fee
portion of this revenue. The annual funding will be based on population and farebox
revenues. Per PUC Section 99312.2(c), the only entities eligible to receive direct
allocation from the Controller under PUC Sections 99313 and 99314 shall be
transportation planning agencies, county transportation commissions, and the San
Diego Metropolitan Transit Development Board. For the City of Moorpark, the Ventura
County Transportation Commission (VCTC) is the Regional Transportation Planning
Authority (RTPA) that allocates funds to sub-recipients accordingly; and
WHEREAS, the City of Moorpark is an eligible subrecipient project sponsor and
has received STA funding from the SGR for Fiscal Years (FY) 2018/19 ($3,625) and
2019/20 ($3,127) for the Metrolink North Parking Lot Expansion (Project No. C0032);
and
WHEREAS, pursuant to PUC Section 99245, recipients of the Transportation
Development Act (TDA) are required to submit certified fiscal and compliance audits
(California Code of Regulations Section 6664) to the State Controller’s Office and the
Regional Transportation Planning Authority (RTPA) within 180 days after the end of the
fiscal year. VCTC has determined that a separate fund should be created to the State
of Good Repair allocations; and
WHEREAS, staff is recommending to establish the State of Good Repair Fund
(2417). This fund will be designated as a Special Revenue Fund, where sources and
the uses of its money are restricted, as provided by PUC Sections 99312.1(c), 99313
and 99314; and
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Resolution No. 2020-____
Page 2
WHEREAS, based on the analysis of the SGR transactions, it is recommended
to process the necessary accounting entries to transfer $5,585.84 of assets; $2,155.91
of fund balance; $3,429.93 in actual revenues; $3,700.00 in budget revenues and
$7,325.00 in expenditure budget from State Transit Assistance Fund (2413) to State of
Good Repair Fund (2417).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The creation of a State of Good Repair Fund (2417), designated as
a Special Revenue fund, is restricted according to PUC Sections 99312.1(c), 99313 and
99314, is hereby approved.
SECTION 2. The necessary entries to transfer $5,585.84 of assets; $2,155.91 of
fund balance and $3,429.93 in actual revenues from State Transit Assistance Fund
(2413) to State of Good Repair Fund (2417), as more particularly described in Exhibit A,
is hereby approved.
SECTION 3. A budget line items transfer of $3,700.00 in revenues and
$7,325.00 in expenditure from State Transit Assistance Fund (2413) to State of Good
Repair Fund (2417), as more particularly described in Exhibit B, is hereby approved.
SECTION 4. The City Clerk shall certify to the adoption of the resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 3rd day of June, 2020.
Janice S. Parvin, Mayor
ATTEST:
Ky Spangler, City Clerk
Attachments:
1 - Exhibit A
2 - Exhibit B
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Resolution No. 2020-____
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EXHIBIT A
Account Account Name Description Debit Credit
2413-000-00000-10000 Claim on Cash SGR Cash ($5,585.84)
2413-000-00000-59050 STA - Residual Equity Tfer SGR 18/19 fund balance $2,155.91
2413-000-00000-42000 STA - Invest Earnings Alloc 6/2019 FMV Adjust ($9.07)
2413-000-00000-42000 STA - Invest Earnings Alloc ACCRD 6/2019 Invest Interest ($4.71)
2413-000-00000-42000 STA - Invest Earnings 7/19-10/19 Alloc Invest Interest $30.65
2413-000-00000-42000 STA - Invest Earnings 11/19-1/20 Alloc Invest Interest $20.68
2413-000-00000-42000 STA - Invest Earnings 2/20-4/20 Alloc Invest Interest $30.39
2413-000-00000-46200 STA Transit Alloc 18/19 #46 SGR VCTC Interest - Final $1.42
2413-000-00000-46200 STA Transit Alloc 19/20 #65 4/20 SGR Allocation $710.72
2413-000-00000-46200 STA - Invest Earnings 19/20 #65 SGR VCTC Interest $1.43
2413-000-P0049-46200 STA-SB1 SGR Allocation 18/19 #63 SGR allocation $906.38
2413-000-P0049-46200 STA-SB1 SGR Allocation 18/19 #69 SGR allocation $604.25
2413-000-P0049-46200 STA-SB1 SGR Allocation 19/20 #39 SGR Allocation $1,128.93
2413-000-P0049-46200 STA-SB1 SGR Allocation 19/20 #39 SGR VCTC Interest FY1920 $1.38
2413-000-P0049-46200 STA-SB1 SGR Allocation 19/20 #39 SGR VCTC Interest FY1819 $7.48
2417-000-00000-10000 SGR Claim on Cash SGR Cash from STA $5,585.84
2417-000-00000-49500 SGR - Residual Equity Tfer SGR 18/19 fund balance (audited)($2,155.91)
2417-000-00000-42000 SGR - Invest Earnings Alloc 6/2019 FMV Adjust $9.07
2417-000-00000-42000 SGR - Invest Earnings Alloc ACCRD 6/2019 Invest Interest $4.71
2417-000-00000-42000 SGR - Invest Earnings 7/19-10/19 Alloc Invest Interest ($30.65)
2417-000-00000-42000 SGR - Invest Earnings 11/19-1/20 Alloc Invest Interest ($20.68)
2417-000-00000-42000 SGR - Invest Earnings 2/20-4/20 Alloc Invest Interest ($30.39)
2417-000-00000-42000 SGR - Invest Earnings 18/19 #46 SGR VCTC Interest - Final ($1.42)
2417-000-00000-42000 SGR - Invest Earnings 19/20 #65 SGR VCTC Interest ($1.43)
2417-000-00000-42000 SGR - Invest Earnings 19/20 #39 SGR VCTC Interest FY1920 ($1.38)
2417-000-00000-42000 SGR - Invest Earnings 19/20 #39 SGR VCTC Interest FY1819 ($7.48)
2413-000-P0049-46200 STA-SB1 SGR Allocation 19/20 #65 4/20 SGR Allocation ($710.72)
2413-000-P0049-46200 STA-SB1 SGR Allocation 18/19 #63 SGR allocation ($906.38)
2413-000-P0049-46200 STA-SB1 SGR Allocation 18/19 #69 SGR allocation ($604.25)
2413-000-P0049-46200 STA-SB1 SGR Allocation 19/20 #39 SGR Allocation ($1,128.93)
Journal Entry: To transfer assets, fund balance and actual revenues from State Transit Assistance
Fund (2413) to State of Good Repair Fund (2417)
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Resolution No. 2020-____
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FUND BALANCE ALLOCATION:
Fund-Account Number Amount
2413-000-00000-33990 3,625.00$
State of Good Repair Fund 2417-000-00000-33990 (3,625.00)$
Total -$
REVENUE BUDGET ALLOCATION:
Account Number Current Budget Revision Amended Budget
2413-000-P0049-46200 (3,700.00)$ 3,700.00$ -$
2417-000-P0049-46200 -$ (3,700.00)$ (3,700.00)$
Total (3,700.00)$ -$ (3,700.00)$
EXPENDITURE APPROPRIATION:
Account Number Current Budget Revision Amended Budget
2413-430-C0032-55200 7,325.00$ (7,325.00)$ -$
2417-430-C0032-55200 -$ 7,325.00$ 7,325.00$
Total 7,325.00$ -$ 7,325.00$
Fund Title
State Transit Assistance Fund
EXHIBIT B
BUDGET AMENDMENT FOR
STATE TRANSIT ASSISTANCE FUND (2413) and
STATE OF GOOD REPAIR FUND (2417)
Transfer State of Good Repair Fund Revenue and Expenditure Budget
FY 2019/20
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