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Home My WebLink AboutMIN 2020 0513 CC SPCMINUTES OF THE CITY COUNCIL Moorpark, California May 13, 2020 A Special Meeting of the City Council of the City of Moorpark was held on May 13, 2020, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 6:17 p.m. 2. ROLL CALL: Present: Staff Present: Councilmembers Enegren, Mikos, Pollock, Simons, and Mayor Parvin (all attending via video conference). PJ Gagajena, Assistant City Manager; Kevin Ennis, City Attorney (via video conference). 3. PUBLIC COMMENT: None. 4. CLOSED SESSION: Mr. Brown asked that the City Council go into closed session for one Item, 4.A. A. CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Government Code Section 54957.6 Agency Designated Representatives: PJ Gagajena, Assistant City Manager, and Kevin Ennis, City Attorney Unrepresented Management Employee: City Manager Present in closed session were Councilmembers Enegren, Mikos, Pollock, Simons, and Mayor Parvin (all via teleconference); Kevin Ennis, City Attorney (via teleconference), and PJ Gagajena, Assistant City Manager. 5. ADJOURNMENT: Mayor Parvin adjourned Closed Session at 6:28 p.m. Minutes of the City Council Moorpark, California OPEN SESSION: Page 2 May 13, 2020 The special meeting open session convened at 6:39 p.m. Mr. Brown stated there was no action to report as a result of closed session. 1 . CALL TO ORDER: Mayor Parvin called the meeting to order at 6:39 p.m. 2. PLEDGE OF ALLEGIANCE: Mayor Parvin led the Pledge of Allegiance. 3. ROLL CALL: Present: Staff Present: Councilmembers Enegren, Mikos, Pollock, Simons, and Mayor Parvin (all attending via video conference). Troy Brown, City Manager; Kevin Ennis, City Attorney (via video conference); PJ Gagajena, Assistant City Manager; Sean Corrigan, City Engineer/Public Works Director (via video conference); Karen Vaughn, Community Development Director (via video conference); Shaun Kroes, Program Manager (via video conference); Captain Victor Fazio, Sheriff's Office; and Ky Spangler, City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: None. 5. PUBLIC COMMENT: None. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA None. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Mikos reported she participated in the County elected official COVID-19 briefings. Councilmember Mikos reported on May 7 she attended a virtual meeting of the Clean Power Alliance where $1,000,000 in bill payment assistance was approved. Minutes of the City Council Moorpark, California Page 3 May 13, 2020 Councilmember Pollock reported he attended a meeting of the Southern California Association of Governments (SCAG) Regional Council where the Regional Transportation Plan (RTP) for next eight years and Sustainable Communities Strategy (SCS) was to be approved; however, due to COVID-19, only some sections of the Plans were approved in order to remain in compliance with the Federal Highway Administration and approval of other sections have been delayed for 120 days to allow more time for review which may impact the schedule of the Regional Housing Needs Assessment implementation. Councilmember Enegren reported on May 4 he attended a meeting of the Public Works and Transportation Committee to discuss the Request for Proposal (RFP) that will be issued to solicit for municipal engineering services. Councilmember Simons reported on May 4 he attended a meeting of the Public Works and Transportation Committee regarding the municipal engineering services RFP. Councilmember Simons reported on May 1 he attended the Ventura County Transportation Commission (VCTC) meeting where $71 million in CARES Act (The Coronavirus Aid, Relief, and Economic Security Act) transit funding, including $1,000,000 allocated to the City of Moorpark, was approved. Councilmember Simons reported he attended a meeting of the California Channel Islands University Site Authority where its annual budget was reviewed and he remarked on housing development proposed on vacant University property. He also commented on what the University is doing with its educational programs as a result of the COVID-19 pandemic. Mayor Parvin reported on May 5 she attended a virtual Moorpark Chamber of Commerce mixer. Mayor Parvin reported she attended a White House COVID-19 briefing. Mayor Parvin reported on May 6 and May 13 she participated in the County elected official COVI D-19 briefings. Mayor Parvin reported on May 7 she participated in a virtual Peace Officer's memorial ceremony. Mayor Parvin reported she attended a Clean Power Alliance meeting where residential and small business assistance funds and three power contracts were approved. Mayor Parvin announced that recruitment for Teen Council positions for the 2020-2021 season is open and will close at 5:00 p.m. on June 5. Minutes of the City Council Moorpark, California Page 4 May 13, 2020 Mayor Parvin commented that the City is starting to receive calls from residents regarding parks and playground and noted we are complying with County orders and why we are complying with the Governor's orders and Troy explained why it is important for us to follow those orders so that the City doesn't lose reimbursement funding and additionally not following could expose the City to liabilities and other sanctions or penalties from agencies tasked with ensuring compliance; and health and safety of community. 8. PUBLIC HEARINGS: None. 9. PRESENTATION/ACTION/DISCUSSION: A. Consider Agreement Between the City of Moorpark and the County of Ventura and Service Level Request Form for Animal Services; and, Consider Resolution Updating Animal Control Program License Fees and Rescinding Resolution No. 2019-3828. Staff Recommendation: 1) Approve the five-year Ventura County Animal Services Agreement, subject to final language approval of the City Manager and City Attorney, and authorize the City Manager to sign the Agreement; and 2) Authorize the City Manager to sign the Service Level Request forms, when they contain no changes to level of services provided by the County or cost methodology; and 3) Adopt Resolution No. 2020-3907, rescinding Resolution No. 2019-3828 and eliminating the 6-month pet license rate to be effective July 1, 2020. Mr. Kroes gave the staff report. A discussion followed among Council and staff regarding: 1) the costs proposed in the new Ventura County Animal Services agreement; 2) whether other cities have agreed to the rate structure of the agreement; 3) the responsibilities the City would have to assume if they City does not enter into an agreement with the County for animal services; 4) what is the City's success rate on locating owners of found animals without an animal being transferred to the County shelter; and 5) how many other cities have a holding shelter and what is the average number of nuisance hearings a year. There were no speakers. MOTION: Councilmember Enegren moved and Councilmember Mikos seconded a motion to 1) Approve the five-year Ventura County Animal Services Agreement, subject to final language approval of the City Manager and City Attorney, and authorize the City Manager to sign the Agreement; and 2) Authorize the City Manager to sign the Service Level Request forms, when they contain no changes to level of services provided by the County or cost methodology; and 3) Adopt Resolution No. 2020-3907, rescinding Resolution No. Minutes of the City Council Moorpark, California Page 5 May 13, 2020 2019-3828 and eliminating the 6-month pet license rate to be effective July 1, 2020. The motion carried by unanimous roll call vote. B. Consider Request for Proposal for Municipal Engineering Services. Staff Recommendation: Approve the Request for Proposal subject to final language approval of the City Manager and authorize staff to advertise for proposals. Mr. Kroes gave the staff report, noting the following changes to the Request for Proposal document: • Stamped Page 38: will be updated to state that questions come to Shaun Kroes rather than Sean Corrigan; and • Stamped Pages 34 and 37: the date of proposer interviews will be changed from June 30 to June 29 due to a scheduling conflict; and • Stamped Page 62: the total office square footage will be reduced from 200 to 160 square feet. A discussion followed among Council and staff regarding: 1) proposers need to explain how they will create surety for applicants in the review process; and 2) customer service is a skill set that is important element that must be demonstrated in the proposer's submittals. There were no speakers. MOTION: Councilmember Pollock moved and Councilmember Mikos seconded a motion to approve the Request for Proposal for Municipal Engineering Services, as amended, subject to final language approval of the City Manager and authorize staff to advertise for proposals. The motion carried by unanimous roll call vote. C. Consider Presentation from Moorpark Police Services Department on the Moorpark Police Department 2019 Annual Report. Staff Recommendation: Receive verbal report from Chief of Police Victor Fazio. Captain Fazio gave the staff report. There were no speakers. It was the consensus of the City Council to receive the report. D. Transmit the City Manager's Proposed Operating and Capital Improvement Budget for Fiscal Year 2020/21 and Set a Budget Workshop on May 27, 2020. Staff Recommendation: Receive the budget and set budget workshop at 6:00 p.m. on Wednesday, May 27, 2020. Mr. Brown gave the staff report. Minutes of the City Council Moorpark, California Page 6 May 13, 2020 The Fiscal Year 2020/21 Budget proposes $57.4 million in expenditures with $19 million for the General fund, $35 million for Special and Capital funds, $3.2 million in the former Redevelopment Agency area, and $6,900 to Moorpark Watershed Recreation and Conservation Authority. The budget is being presented tonight with a workshop scheduled for May 27, 2020, to go through the proposed expenditure reductions that are required due to the COVID-19 pandemic. Some of the assumptions included in the budget include no salary increases based on discussions with the labor groups, and propose reductions to public safety and parks and recreation, and reductions across all operational areas. Additionally, the City is not proposing to hold the 3rd of July Fireworks event due to cost, but more importantly due to COVID-19 concerns. Mr. Brown encouraged interested parties to read the budget message accompanying the budget document, and to attend or watch the budget workshop on May 27. He noted that it will be a difficult budget year that contemplates the use of reserve funds. There were no speakers. MOTION: Mayor Parvin moved and Councilmember Pollock seconded a motion to receive the budget and set budget workshop at 6:00 p.m. on Wednesday, May 27, 2020. The motion carried by unanimous roll call vote. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Simons moved and Councilmember Mikos seconded a motion to approve the Consent Calendar with the exception of Item 10.B, which was pulled for individual consideration. The motion carried by unanimous roll call vote. A. Consider Warrant Register for Fiscal Year 2019/20 -May 13, 2020. Staff Recommendation: Approve the warrant register. C. Consider Request for Proposals for Arroyo Drive Design Services. Staff Recommendation: Approve the Request for Proposals subject to final language approval of the City Manager and authorize staff to advertise for proposals. D. Consider Allowance of an Alternative Schedule for the General Plan Amendment Pre-Screening Request by Warmington Homes. Staff Recommendation: Allow the General Plan Pre-Screening request by Warmington Homes to move forward to the CEDC and City Council off- schedule from the cycle timelines prescribed in Resolution No. 2015-3466. Minutes of the City Council Moorpark. California Page 7 May 13, 2020 E. Consider Side Letter Amending Memorandum of Understanding (MOU) with Service Employees International Union (SEIU) Local 721. Staff Recommendation: Approve the Side Letter with SEIU Local 721, subject to City Manager final language approval, and authorize the City Manager to sign the Side Letter. The following item was pulled for individual consideration: B. Consider Resolution Reinstating Regular Meetings of the City Council and Other Boards and Commissions. Permitting the Use of City of Moorpark Dog Park. Tennis and Pickle Ball Courts When Exercising Social Distancing and Rescinding Director of Disaster Services Executive Order No. 2020-02. Staff Recommendation: Adopt Resolution No. 2020-3908 Reinstating Regular Meetings of the City Council and Other Boards and Commissions , Permitting the Use of City of Moorpark Dog Park, Tennis and Pickle Ball Courts When Exercising Social Distancing and Rescinding Director of Disaster Services Executive Order No. 2020-02 . City Manager Brown stated he pulled this item for a minor correction to Section 1 of the Resolution to add the words "as of June 1, 2020," following the words "shall resume ." MOTION: Councilmember Mikos moved and Councilmember Simons seconded a motion to adopt Resolution No. 2020-3908, as amended, Reinstating Regular Meetings of the City Council and Other Boards and Commissions, Permitting the Use of City of Moorpark Dog Park, Tennis and Pickle Ball Courts When Exercising Social Distancing and Rescinding Director of Disaster Services Executive Order No. 2020-02. The motion carried by unanimous roll call vote. 11 . ORDINANCES : None. 12. CLOSED SESSION: None. 13. ADJOURNMENT: Mayor Parvin adjourned the meeting at 7:38 p.m. ATTEST: