HomeMy WebLinkAboutAG RPTS 2020 1013 LB REG ° jp.-4 ,0.,K CITY OF MOORPARK
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..pi vm PARKS,RECREATION&COMMUNITY SERVICES DEPT. 1799 Moorpark Avenue,Moorpark,CA 93021
1 Main City Phone Number(805)517-6200 I Fax(805)532-2550 I moorpark@moorparkca.gov
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Pursuant to Governor Newsom's Executive Order N-29-20 et seq., members of the City of Moorpark Library Board will
participate in this meeting via a teleconference from separate locations.
In the interest of maintaining appropriate social distancing, members of the public who want to participate in the meeting
may do so in person, but are encouraged to participate electronically, via email or call-in.
Email: Send comments to: PRAdmin(a MoorparkCA.bov prior to 4:00 p.m. on meeting day (Please limit to 500 words).
Zoom Meeting Registration: https://us02web.zoom.us/webinar/register/WN RayTTm3rT96ArHOkHtQbJQ
LIBRARY BOARD REGULAR MEETING AGENDA
October 13, 2020
6:00 p.m.
Moorpark Community Center 799 Moorpark Avenue
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. PUBLIC COMMENT:
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
(Items to be pulled from the Consent Calendar shall be identified under this section.)
6. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY THE BOARD MEMBERS:
7. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider Library Annual Report for Fiscal Year 2019/2020. Staff
Recommendation: Receive and file report. (ROLL CALL VOTE REQUIRED)
(Staff: Christine Conwell)
B. Consider Update on New Library Project and Advisory Role of Board. Staff
Recommendation: Receive and file report. (ROLL CALL VOTE REQUIRED)
(Staff: Jessica Sandifer)
JANICE S.PARVIN CHRIS ENEGREN ROSEANN MIKOS,Ph.D. DAVID POLLOCK KEN SIMONS
Mayor Councilmember Councilmember Councilmember Councilmember
8. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED)
A. Approval of Minutes from the Library Board's Regular Meeting of September 8,
2020. Staff Recommendation: Approve the minutes as presented.
B. Consider Library Quarterly Report for First Quarter Fiscal Year 2020/2021. Staff
Recommendation: Receive and file report.
9. ADJOURNMENT:
berly S- on, Administrative Assistant II
Posted: October 8, 2020.
JANICE S.PARVIN CHRIS ENEGREN ROSEANN MIKOS,Ph.D. DAVID POLLOCK KEN SIMONS
Mayor Councilmember Councilmember Councilmember Councilmember
Regular Library Board Meeting Agenda
October 13, 2020
Page 3
STATE OF CALIFORNIA )
COUNTY OF VENTURA )§
CITY OF MOORPARK )
AFFIDAVIT OF POSTING
I, Kimberly Sexton, Administrative Assistant of the City of Moorpark, County of Ventura,
State of California, do hereby certify under penalty of perjury, that I posted a copy of the
Notice of Regular Meeting of the Library Board for October 13, 2020.
Executed this 8th day of October 2020, at Moorpark, California.
K' ►'-r y"Sext.
A:ministrativ- Assistant II
Parks, Recreation and Community Services Department
ITEM: 7.A
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Jessica Sandifer, Community Services Manager
DATE: 10/13/2020 (Regular Meeting)
SUBJECT: Consider Library Annual Report for Fiscal Year 2019/2020
BACKGROUND & DISCUSSION
Attached for your review is the Moorpark Library Annual Report for Fiscal Year 2019-20.
Moorpark City Librarian, Christine Conwell, will give an oral report on the highlights for
Fiscal Year 2019-20.
STAFF RECOMMENDATION
Receive and file the Moorpark Library Annual Report for Fiscal Year 2019-20.
Attachments: Library Annual Report
ITEM: 7.A ATTACHMENT
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CITY LIBRARY
ANNUAL REPORT
Fiscal Year 2019 - 2020
library systems':r,services
2600 Tower Oaks Blvd. I Suite#510 I Rockville, MD 20852
TABLE OF
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DIRECTOR'S MESSAGE 3
2019-2020 HIGHLIGHTS 4
EXPANDING DIGITAL SERVICES 5
PROGRAMS FOR EDUCATION AND ENTERTAINMENT 5
STEM PROGRAMMING 6
SUMMER READING 7
OUTREACH 7
LIBRARY SERVICES CONTINUE DURING PANDEMIC 8
SPECIAL PROJECTS 9
LIBRARY STATISTICS 10
DIRECTOR ' S
After a strong start, Fiscal Year 2019-2020 brought the COVID-19 pandemic that transformed our world,
presenting unexpected challenges to the Moorpark City Library. As schools moved to online learning and daily
life altered dramatically in mid-March, Library staff quickly understood it was essential to adapt services to meet
changing needs.
When it became necessary to suspend in-person services at the building, due dates for all materials were
extended and fines and fees accrued during closure were waived. Procedures were updated and returned items
are isolated for up to one week before they are checked back in, and staff is required to wear masks and gloves
when handling all materials.
The Library met families' needs for assistance with distance learning and all patrons' need for information with
determination and innovation. Staff continued to engage with the community through the Library's website
and social media and created tutorials for library card registration and digital resources. Programs shifted to
virtual delivery, and activity ideas using common household items were shared on social media. Library staff
is available by phone to help with access and reference issues and curbside pick-up of materials is offered
Monday-Friday, 10:00 a.m. -5:00 p.m.
Fortunately, COVID-19 did not occupy the entire year. In December, the Moorpark City Library was awarded
$3,400 in federal Library Services, and Technology Act (LSTA) funds to support the creation of Discovery Kits.
These kits provide parents and caregivers instruction and materials to create an entertaining and engaging
learning environment.
As always,the Library helped children learn to read and helped adults find their next great read in FY2019-2020.
Staff helped patrons navigate the Internet and look for a job. Patrons and staff swapped recipes,shared stories,
and made new friends while the Library helped children learn to code and provided teens with a safe space to
hang out after school. Two Moorpark City Library English as a Second Language (ESL) students passed their
citizenship test.
We appreciate the community's continued support and are proud to serve the City of Moorpark.
Christine Conwell I Director
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2019 -2020
HIGHLIGHTS
686 MOORPARK RESIDENTS REGISTERED FOR
LIBRARY CARDS, BRINGING THE NUMBER OF ACTIVE
CARDHOLDERS TO 4,674
6,356 PEOPLE ATTENDED 352 IN-PERSON PROGRAMS
AND OFFSITE EVENTS
106 PEOPLE ATTENDED 23 " LIVE" VIRTUAL PROGRAMS
BETWEEN APRIL 6, 2020 AND JUNE 30, 2020
LIBRARY PATRONS DOWNLOADED 5,913 EBOOKS,
EAUDIOBOOKS AND MOVIES, A 105 PERCENT INCREASE
OVER LAST YEAR
LIBRARY PATRONS BORROWED 85,162 ITEMS
PUBLIC COMPUTERS WERE USED 5,553 TIMES
WEBSITE HAD 20,398 VIEWS
FACEBOOK PAGE RECEIVED 48 NEW LIKES & 156 NEW
FOLLOWERS
INSTAGRAM PAGE RECEIVED 222 NEW FOLLOWERS
YOUTUBE CHANNEL RECEIVED 93 VIDEO VIEWS
BETWEEN MAY AND JUNE 2020
249 VOLUNTEERS PROVIDED 1,068 HOURS TO SUPPORT
LIBRARY PROGRAMS AND SERVICES
58,044 PEOPLE VISITED THE LIBRARY BETWEEN JULY 1,
2019 AND MARCH 12, 2020
EXPANDING IGITAL SER
Circulation of digital materials (eBooks, eAudiobooks, databases and etc.) is strong. These materials were the
fastest growing part of the Library's collection before the pandemic and this continues. Downloads of ebooks
and audiobooks through OverDrive grew 70 percent from 2,606 to 4,439 checkouts during FY 2018-2019 to
4,439 in FY 2091-2020. In an effort to increase patron access to materials while the building was closed, the
Moorpark City Library entered into a reciprocal lending arrangement(RLA)with Camarillo, San Bernardino, and
Beaumont Libraries through OverDrive. This program allows users with an eligible card at one library to borrow
digital titles from other libraries participating in the same RLA group.
checkouts:Year over year
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Unique users:Year avec year
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This was the first full year Kanopy(a video streaming service providing access to more than 30,000 independent
and documentary films)was available to Moopark patrons and received 1,474 views.During pandemic-mandated
building closure, the average number of videos viewed each month on Kanopy increased 361 percent from 49
to 226. From March 19-May 30, Kanopy offered all films from the Kanopy Kids collection films from 16 studios
at no cost.
PROGRAMS FOR EDUCATION
AND ENTERTAINMENT
ESL tutoring has grown from 12 to 25 students since its beginning in October 2018. To address an important
community need for additional practice, one of the Library's volunteer ESL tutors began a weekly conversation
group that attracts five-10 adult students each week.Since the building closed to the public,several tutors have
continued to meet with their students by phone. To support the group, the Library is expanding its collection
of Spanish language learning materials. The Laubach Literacy Group of Ventura County continues to provide
tutors with free training and resources.
'�� � .s The Golden Grades Tutoring program (high
y y ��41 , i + ,t school honors students who volunteer to help
�.. � t 9 ��-;�r�'° K-12 students) is in high demand and expanded
r {3p3q'' j services to 4-6 p.m. four days each week.
Ff�k k'"l rRf Y
. l'" wWa Between October 2019 and March 12, 2020,
" "'"1`'' Golden Grades Tutoring provided homework help
EOR R-12TUTORIN to 658 students, a 115 percent increase over the
...,, ,,,:-..„:„..0previous fiscal year!
The Library is a great place for local artists and authors to share their talent with the community. Old Country
Grass Band, a local musical group, performed at the Library in celebration of Library Card Sign-Up Month in
September 2019.They performed traditional country, bluegrass,and gospel songs to a group of 40 participants.
Local authors Pam Hoffman and Carol Knowles spoke about their books and answered questions from attendees
at Moorpark Writes, a group for budding authors.
The Hygge (pronounced hue-guh) Hangout on January 18 was an all-day event during which all ages enjoyed
the Danish experience of "cozy togetherness." Participants enjoyed crafting, playing games and listening to
soothing music.
STEM PROGRAMMING
2019 was a big year for STEM (Science, Technology, Engineering, and Math) programming. A monthly Robot
Experience program was launched to teach children -and adults-the basics of coding. Three Sphero robots
and equipment were purchased with funds donated by the Moorpark Women's Fortnightly Club. Participation
was exceptionally strong with 101 successfully navigating their robot through an obstacle course under the
control of an iPad. The teen librarian expanded the program by asking teens to create objects for the obstacle
course using the 3D printer.
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Pictured above:children of all ages learn the basics of coding during Robot Experience
SUMMER READING
The 2019 summer reading program, It's Showtime at Youriiy r,
Library, celebrated all the ways that reading � 19
puts patrons in 2019 ��`
the front row for drama, comedy, and adventure. It was a great
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success with over 900 participants of all ages who completed IT'S wed
reading challenges or activities and earned prizes. Caregivers - QV�ME
of pre-readers were encouraged to read to their little ones as a �� . . rail
. �a4,
_. .._•�, ;LIBRARY
way of participating. Each participant received a book when they _ .��Y• i'
registered and prizes were generously funded by the Moorpark
Friends of the Library.
In summer 2019, the children's librarian also partnered with Moorpark's Recreation Department to provide
library services to summer camps at Arroyo Vista Recreation Center. The librarian brought books for camp
leaders and summer reading prizes for those children who could not make it to the library to claim prizes. Every
other week, the campers took the bus to visit the Library for Storytime.
' ���*` The 2020 summer reading program was completely revamped to a virtual
k format. Participants were encouraged to read a minimum of 20 minutes a
'''': "vi9"Kee er,t ' day and earned a ticket for the weekly drawing if they read 140 minutes. The
tto' iiiivi Rea " " " Moorpark Friends of the Library provided gift cards to local businesses as the
1nvesh9ate, • weekly prize. Participants were much more engaged than previous summer
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reading programs (registration was somewhat lower), illustrating the efficacy
.. AT of virtual programs.
'Suwukner RtaJin5 Club 2020
Junet-July 31
{,ftRs://wworrrkslr,lsslibraries.Cowt/ .
OUTREACH
,,,,,,-,44--,.;- ,-,, " To increase public awareness of Library resources, staff
.•` ' attended community events including Country Days, Holiday
a
pon High Street, Holiday Movie Marathon, Summer Camp
� Out at Arroyo Vista Park, and school literacy nights. During
, „ i. P Holiday on High Street, library staff and volunteers helped
';''':‘‘:0‘/;'*,•2: • . • ;lam :2 500 children write letters to Santa!
: �° During Read Across America week, children's and teen
librarians attended Literacy Night at Flory, Peach Hill, and
> , Campus Canyon elementary schools where they helped over
1 # .,*� 300 families create Dr. Seuss inspired buttons and shared
library resources with parents.
Above:a teen library volunteer helps a little
one with the prize wheel at Country Days
LIBRARY SERVICES
CONTINUE DURING PANDEMIC
The Library closed to the public on Friday, March 13, 2020 in
response to the rising number of COVID-19 cases in Ventura Curbside Pick Up
AT THE M90RPARiC CITY LIBRARY
County. Staff worked in the building for an additional week, Curbside Pick Up allows patrons to pick up
onh
physical
I brory nwtenals that hove been ploced
hold41111 IIIM
cleaning and disinfecting all surfaces, until the Governor offiavailable Monday through Friday tam,oa m ,:,
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California's Stay at Home Order. With physical schools closed .
How Dares It Work?
and patrons staying at home, the need to assist families with 0 pOeUnam==g 0 ,.
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orb calling us at 855-517- deliver them to the table
distance learning is a significant need. Library services ceased 637 ^ OU}5'de
QYou will b°notified by the V please stay m your vehicle
for just two weeks before some staff returned to the building available for refund to thegate
aiiobte for pick resumed to the gates.
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to provide virtual reference and support by phone, email, and C7 oniorowWhen
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Of Contact Us
Staff is available Monday through Friday between 10 a.m.and 5 p.rn to
answer your questions and holy place holds.
Beginning in April, the Library began posting a weekly live Coll us of 805-Sq-6370 or send an email to askus•moo po klibrory.org
Storytime, STEM/STEAM activities, simple crafts, and how-to
videos for accessing e-resources on its Facebook page. During
the first two months of virtual programming, these programs '`-'1', (7.. °:.';',''.'tilaitt'';'#" ' '''' `,
•.�
were viewed 7,687 times!The number of monthlyengaged users t r• ,. az ,°:':':'''" xkf , �� ;,. �
on the Facebook page grew over 400 percent from 432 in 2019 ,� ��i ye,
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to 2,289 m 2020, � , 4,•
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In May,the Library received several requests from teachers asking ' 4. 1,
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for videos to be shared on a platform other than Facebook.They l f
wanted to share these resources (especially Storytime) with ,• _"`
their students but did not feel comfortable directing children �� � `
to Facebook. To meet the need the Library created a YouTube
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On June 1, the Library began offering curbside pick-up and 5V.:114:3''4:
reopened the outside drop box for returned items. Patrons were
very positive to have this service restored and checked out •'..' •
1,428 items. This number will increase as soon as courier and ; . •• • 5torytime
inter-library borrowing is restored.
Craft too
i Cal the Moorpark City Library at
805-517-6370 to reserve your
Crawlino Spider craft kit for our
next 5torytirne on July 8.
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SPECIAI
, PROJECTS
DISCOVERY KITS
In December 2019, Moorpark City Library staff received a $3,400 grant from the federal LibraryServices and
Technology Act through the California State Library to fund the Discovery Kits project. DiscoveryKits are
designed for families, daycare providers, and other early childhood education providers with limited resources
and create a learning environment in which children are entertained, engaged, and excited to learn. Grant funds
were used to purchase developmentally appropriate literature, manipulatives, educational toys, and activities
which were bundled into 12 Discovery Kits. There are nine different themed Discovery Kits with three of the
most popular themes duplicated in Spanish.
The kits are ready for circulation pending revisions to the circulation policy and fine and fee schedule to be
approved by Moorpark City Council.
This project was supported in whole or in part by the U.S. Institute of Museum and LibraryServices under the
provisions of the Library Services and Technology Act, administered in California by the State Librarian.
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Above:pictures of the gross motor and infant discovery kits. These are only 2 of 9 available themes
DIGITAL LITERACY
In January 2020, thecitylibrarian began working with the Active Adult Center (AAC) supervisor to create a
digital literacy training program to help combat isolation for seniors. A survey was created and would have
been distributed in March through the AAC's monthly newsletter; release.was delayed due to COVID-19. Library
and AAC staff are considering ways to continue the project safely wth the County restrictions and safety
requirements in mind.
MOORPARK IT LIBRARY STATISTICS
FISCAL YEAR 2019-2020
Public Number of
Door Count Cards Issued Computer Volunteers Volunteer Hours
Sessions
Fiscal Year 19-20 18-19 , 19-20 18-19 ll 19-20 18-19 , 19-20 18-19 , 19-20 18-19
EWIIIIII 7,893 7,618 IN 95 119 U 753 712 I 33 52 O 106 211
MOM 7,475 6,660 • 78 116 III 690 806 II 24 25 U 77 86
Se.tember 7,150 5,902 I 86 144 I 719 727 U 28 29 U 100 82
October 7,176 6,970 • 65 79 • 675 925 II 28 49 II 195 158
November 6,035 5,780 • 52 92 a 580 714 U 30 32 II 145 93
December 5,464 5,390 II 36 66 • 601 617 II 34 33 In 140 118
IMEZIMI 6,835 6,807 I 69 79 MI 668 710 • 36 28 II 138 115
Februa 7,137 6,131 U 69 72 U 584 715 U 36 29 U 167 99
March 2,879 6,071 U 36 93 I 283 749 U - 31 U - 83
Q; EI= - 6,564 NI 42 76 I - 710 I - 31 U - 110
_L' - 5,882 U 32 110 U - 736 II - 38 II - 129
June - 6,359 U 26 139 II - 715 I - 42 In - 174
1 QTR Total 22,518 20,180 I 259 379 U 2,162 2,245 in 85 106 II 283 379
2 QTR Total 18,675 18,140 U®MEfilU 1,856 2,256 U 92 114 • 480 368
3 QTR Total 16,851 19,009 U 174 IUUma 88 I 305 297
4 QTR Total a 18,805 U 100 drEallifil. 2,161 Ue®Uel
Year-to-Date 58,044 76,134 I 686 1,185 is 5,553 8,836 U 249 419 U 1,068 1,456
Print Circulation OverDrive Kanopy Total Circulation Holds Placed Brainfuse
Fiscal Year 19-20 18-19 19-20 18-19 19-20 18-19 19-20 18-19 19-20 18-19 19-20 18-19
July 11,481 9,148 309 214 58 N/A 11,848 9,362 1,572 1,533 10 229
August 9,196 7,923 228 209 42 N/A 9,466 8,132 1,538 1,497 13 92
September 9,090 7,515 227 156 45 N/A 9,362 7,671 1,491 1,341 79 264 _
October 8,536 7,807 206 170 38 N/A 8,780 7,977 1,322 1,482 142 130
November 7,991 7,625 186 141 29 N/A 8,206 7,766 1,287 1,328 74 195
December 7,826 7,348 173 236 64 N/A 8,063 7,584 1,359 1,341 20 47
January 8,855 8,458 270 204 70 N/A 9,195 8,662 1,802 1,858 60 118
February 8,175 7,205 240 276 203 25 8,618 7,506 1,603 1,398 25 183
March 3,885 7,676 462 294 325 43 4,672 8,013 771 1,453 130 183
April 2,209 7,573 656 209 217 42 3,082 7,824 69 1,497 35 28
May 577 9,369 808 220 220 64 1,605 9,653 255 1,473 38 59
June 1,428 10,197 674 277 163 104 2,265 10,578 1,485 1,463 3 6
1 QTR Total r 29,767 x24,586 ® 764 ® 579 r 145 N/A 30,676 25,165 V 4,601 V 4,371 v 102 v 585
2 QTR Total r 24,353 V22,780 V 565 ' 547 ® 131 N/A 25,049 23,327 V 3,968 V 4,151 V 236 r 372
3 QTR Total ►20,915 ®23,339 ® 972 r 774 r 598 68 22,485 24,181 V 4,176 f► 4,709 v 215 v 484
4 QTR Total r 4,214 x27,139 ®2,138 ® 706 ® 600 r 210 6,952 28,055 r 1,809 r 4,433 r 76 v 93
Year-to-Date 79,249 97,844 4,439 2,606 1,474 278 85,162 111111# 14,554 17,664 629 1,534
One Mintue Total Views
Viewers of Live Total Recorded
Total Program Views of Live of Recorded
Total Programs Recording(not Programs(not
Attendance Virtual Programs
Progams live) live) (not live)
Fiscal Year 19-20 18-19 II 19-20 18-19 II 19-20 18-19 1 19-20 18-19 0 19-20 18-19 II 19-20 18-19
July 48 33 II 1,172 890 0 N/A N/A . N/A N/A 0 N/A N/A 0 N/A N/A
August 31 31 0 481 749 111 N/A N/A 0 N/A N/A • N/A N/A • N/A N/A
September 41 33 ■ 393 668 . N/A N/A l N/A N/A • N/A N/A ■ N/A N/A
October 47 53 . 488 2,347 . N/A N/A s N/A N/A • N/A N/A III N/A N/A
November 39 35 . 1,020 459 . N/A N/A . N/A N/A s N/A N/A . N/A N/A
- December 39 37 III 1,293 812 . N/A N/A II N/A N/A • N/A N/A 0 N/A N/A
January 47 45 . 505 804 . N/A N/A s N/A N/A is N/A N/A . N/A N/A
February 42 53 . 797 704 . N/A N/A U N/A N/A • N/A N/A . N/A N/A
March 18 49 . 207 578 . N/A N/A . N/A N/A . N/A N/A II N/A N/A
April 7 50 • 38 927 • 38 N/A • 174 N/A • 3 N/A • 42 N/A
May 6 46 II 20 1,037 • 20 N/A • 206 N/A • 7 N/A 0 184 N/A
June 10 36 • 48 1,091 • 48 N/A • 155 N/A • • 6 N/A • 481 N/A
1 QTR Total 120 97 . 2,046 2,307 . N/A N/A . N/A N/A U N/A N/A S N/A N/A
2 QTR Total ®®. 2,801 3,618 0 N/A N/A 0 N/A N/A 0 N/A N/A 0 N/A N/A
3 QTR Total 107 147 0 1,509 2,086 0 N/A N/A 0 N/A N/A 0 N/A N/A 0 N/A N/A
4 QTR Total ®MEE11111 106 3,055 0 106 N/A 0 535 N/A 0 16 N/A 0 707 N/A
Year-to-Date 375 501 0 6,462 11,066 0 106 N/A ■ 535 N/A 0 16 N/A 0 707 N/A
Facebook Likes Facebook lnstagram YouTube Video Unique
Followers Followers Views Webpage Views
Fiscal Year 19-20 18-19 19-20 18-19 19-20 18-19 19-20 18-19 19-20 18-19
July 1,188 1,072 1,189 1,040 502 N/A N/A N/A 2,168 1,976
August 1,189 1,093 1,196 1,062 514 N/A N/A N/A 2,023 1,984
September 1,189 1,095 _ 1,199 1,066 532 N/A N/A N/A 1,846 1,736
October 1,189 1,111 1,207 1,082 554 N/A N/A N/A 1,818 1,794
November 1,186 1,113 1,215 1,086 574 N/A N/A N/A 1,619 1,667
December 1,186 1,117 1,220 1,091 583 N/A N/A N/A 1,578 1,601
January 1,191 1,129 1,235 1,104 599 N/A N/A N/A 1,808 2,011
_February 1,184 1,142 1,233 1,117 613 N/A N/A N/A 1,838 1,706
March 1,186 1,151 1,242 1,127 621 N/A N/A N/A 1,621 1,809
_ April 1,195 1,159 1,273 1,135 642 448 N/A N/A 1,142 1,914
May 1,201 1,177 1,289 1,157 672 456 25 N/A 1,215 2,085
June 1,234 1,186 1,336 1,180 705 483 68 N/A 1,722 2,191
_ 1 QTR Total 1,189 1,095 1,199 1,066 532 N/A N/A N/A ' 6,037 ' 5,696
2 QTR Total 1,186 1,117 1,220 1,091 583 N/A N/A N/A r 5,015 r 5,062
3QTR Total 1,186 1,151 1,242 1,127 621 N/A N/A N/A r 5,267 r 5,526
4QTR Total 1,234 1,186 1,336 1,180 705 483 93 N/A r 4,079 r 6,190
Year-to-Date 1,234 1,186 1,336 1,180 705 483 93 N/A 20,398 22,474
ITEM: 7.B.
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Jessica Sandifer, Community Services Manager
DATE: 10/13/2020 (Regular Meeting)
SUBJECT: Consider Update on New Library Project and Advisory Role of Board
BACKGROUND
In 2007, the City took over the County Library and established the Moorpark City Library
(Library). Initially, the Moorpark City Council served as the members of the Moorpark
Library Board (Board). In 2011, the City Council made the decision to appoint a
separate Board. The City Councils in the cities of Simi Valley, Camarillo and Santa
Clarita all still serve as the library board.
During the early years of the Board, there were many decisions that needed to be made
regarding policies, types of programming, and material selection in order to establish
the Library program. The Library is now in its 13th year under City ownership and has
become a very successful City program. Part of the success of the Library is due to the
decisions that were made by the City Council, as well as the support services provided
by Library Systems and Services (LS&S). LS&S is the consulting company that has
been contracted by the City to manage the Library program on behalf of the City.
Attached to this report are the responsibilities of the Board, as adopted by Section
2.70.090 of the Moorpark Municipal Code. Most of the items listed as responsibilities of
the Board have been completed during the creation of the Library. Due to the fact that
the primary responsibility of the Board involves policy decisions, many of which have
already been previously vetted by the Board, the role of the Board has shifted over time.
Currently, the primary business of the Board includes a review of the Library's Annual
Report to the State Librarian, as well as regular quarterly reports prepared by LS&S and
City staff, and recommendations on programming, policy, and new library program
implementation, when funding opportunities become available.
Library Board
10/13/2020 Regular Meeting
Page 2
DISCUSSION
At the Library Board meeting of July 15, 2020, President Goble requested an update on
the new library, once the City Council approves the Civic Center Master Plan document,
and a discussion on the role of the Board in the new Library project.
At the City Council meeting on September 16, 2020, the City Council approved the Civic
Center Master plan concept. The next step for the new Library is to begin the
community input process and the environmental review process. Staff has been in
contact with the architect, CWA, to put together a community participation plan. The
preliminary plan is to hold some social distanced in-person events to gather community
input regarding the design and layout of the new library. At the time the staff report was
published, staff was still in the process of confirming dates and times. The information
gathered from the community input process will ultimately guide the Architects as they
contemplate the design and layout of the building, and will also determine what
amenities library users want to see in the new building.
As previously discussed, the Library Board's role per the municipal code is advisory in
nature and involves topics related to policy, procedure, and programming. The Board's
role as it relates to the new Library project will remain the same. As such, the majority of
the Library Board's advisory role will occur after the building has been constructed and
we are determining recommendations for new programming, policies and procedures
around the new spaces within the Library.
However, the Library Board has an important role to play in drumming up interest and
participation in the project from library users and Moorpark residents. Our goal is to
build a library that serves the Moorpark community in a meaningful way. To that end,
the Library Board members will be instrumental in helping the City get the word out
about the various opportunities for community input that will be held over the next few
months, as well as direct participation in those community input sessions. The Board
can help get the word out by reaching out to personal contacts, social media contacts,
and promoting the meetings through any other service clubs and organizations that you
participate in. Additionally, the Ad Hoc Committee can continue to work on their
fundraising plan for future equipment needed for programming within the new structure.
STAFF RECOMMENDATION
Receive and file report.
Attachments: MMC Section 2.70.090 — Duties and Responsibilities of the Board
ITEM: 7.B.ATTACHMENT
Attachment
2.70.090 Duties and responsibilities.
The duties and responsibilities of the library board are as follows:
A. The board may recommend to the city council all rules, regulations, and bylaws
necessary for the administration, government, and protection of the libraries under its
supervision.
B. If directed by the city council, the board may administer any trust declared or
created for the library, and receive by gift, devise, or bequest and hold in trust or
otherwise, property situated in this state or elsewhere, and where not otherwise
provided, dispose of the property for the benefit of the library.
C. The board may recommend to the city council the duties and powers of the
librarian, and other employees of the library.
D. The board may make recommendations to purchase necessary books,journals,
publications, and other personal property.
E. The board may borrow books from, lend books to, and exchange books with
other libraries, and may recommend to the city council policy language to allow
nonresidents to borrow books upon such conditions as the board may prescribe.
F. The board shall on or before August 31st of each year review and submit a
written report to the city council and state librarian on the condition of the library for the
fiscal year ending June 30th preceding. The report shall, in addition to other matters
deemed expedient by the board, contain such statistical and other information as
deemed desirable by the state librarian.
G. The board may perform such other duties as may be requested from time to
time by the city council or as authorized by California Education Code Section 18900 et
seq. (Ord. 403 § 1, 2011)
ITEM: 8.A.
MINUTES OF THE REGULAR LIBRARY BOARD REGULAR MEETING
Moorpark Community Center September 8, 2020
A Regular Meeting of the Library Board of the City of Moorpark was held on September 8,
2020 in the Community Center of said City located at 799 Moorpark Avenue, Moorpark,
California.
1. CALL TO ORDER:
Board Member Goble called the meetingto order at 6:01 p.m.
2. PLEDGE OF ALLEGIANCE:
Board Member Banks led the Pledge of Allegiance.
3. ROLL CALL:
Present: Board Members Banks, Burnett, Marshall, President Pro Tem Mc Dowell
and President Goble. .
Staff: Jessica Sandifer, Community Services Manager; Christine Conwell,
Librarian; Kimberly Sexton, Administrative Assistant II.
4. SPECIAL AGENDA ITEMS:
None.
5. PUBLIC COMMENT:
None.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
(Items to be pulled from the Consent Calendar shall be identified under this section.)
None.
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY THE BOARD MEMBERS:
Commissioner Burnett announced curbside pick-up is available at the Library.
President Pro Tern Goble requested a future agenda item regarding the timeline of the
conceptual design process for the new library and expectations of the Library Board.
Minutes of the Regular Library Board
Moorpark, California Page 2 September 8, 2020
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider Revisions to Library Circulation Policy and Fine and Fee Schedule.
Staff Recommendation: Recommend approval of the Circulation Policy and Fine
and Fee Schedule to Moorpark City Council.
Christine Conwell gave the report.
There were no speakers.
MOTION: Board Member Banks moved and Board Member Burnett seconded a motion
to recommend approval of the Circulation Policy and Fine and Fee Schedule to
Moorpark City Council. The motion carried by unanimous voice vote.
9. CONSENT CALENDAR:
MOTION: President Pro Tern Mc Dowell moved and Board Member Banks seconded a motion
to approve the Consent Calendar. The motion carried by unanimous voice vote.
A. Approval of Minutes from the Library Board's Regular Meeting of July 14, 2020.
Staff Recommendation: Approve the minutes as presented.
10. ADJOURNMENT:
MOTION: President Pro Tern Mc Dowell moved and Board Member Banks seconded a motion
to adjourn the meeting. The motion carried by unanimous voice vote. The time was 6:36 p.m.
Linda Goble, President
Kimberly Sexton, Administrative Assistant II
ITEM: 8.B.
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Jessica Sandifer, Community Services Manager
BY: Christine Conwell, City Library
DATE: 10/13/2020 (Regular Meeting)
SUBJECT: Consider Library Quarterly Report for First Quarter Fiscal Year
2020/2021
DISCUSSION
Attached is the First Quarter Report for Fiscal Year 2020-21 for the Moorpark City
Library.
STAFF RECOMMENDATION
Receive and file the report.
Attachment— Quarter 1 Report
Library Board ITEM: 8.B. ATTACHMENT
10/13/2020 Regular Meeting
Page 2
Moorpark City Library
Quarterly Report
July— September 2020
Events and Activities
On July 22, 2020, the Moorpark City Library held a book donation day from 10:00 AM —
4:00 PM. Due to space limitations and COVID-19 procedures, the Library was very
specific in what types of materials they would accept. Donations were also limited to
one small banker's box or two grocery size bags of items. Library staff only had one
negative incident with an individual who was adamant about donating more than one
box of books. Overall, people were very understanding and happy to have the
opportunity to donate items to the library. During the event, several people learned that
the Library was open for curbside service and returned to use the service.
The Moorpark Friends of the Library (MFOTL) coordinated with the city librarian to work
with the donated items inside the Library. From the donated items, MFOTL was able to
assemble 47 bags of children's books ranging from board books to juvenile fiction to sell
at the next drive-through book sale on Wednesday, August 19, 2020. MFOTL earned
$228.00 from the book sale. A couple challenges to the event was the extreme heat that
day and a bookstore in Simi Valley hosting a similar event where they gave away free
bags of children's books.
During a call with library directors throughout California, the city librarian mentioned the
book donation day and drive through book sale. Since then, the city librarian has been
contacted by other libraries to learn more about running these types of events.
Moorpark City Library Quarterly Statistics, FY 2020-2021
Library Usage
Door Count Cards Issued Public Computer Tours Number of Volunteer Hours
Sessions Volunteers
prt'.; ,;, .6:.t�'f: •-Mya T
Fiscal Year 2082'1 „+ 19-20 20=21-: 19-20 '20:21 , 19-20 20„21 19-20 20 21.E 19-20 20-21 19-20
� .�ir�#.', .'+a'•;.h..'i, i,�;by`s';�h.4�^ ...i:f�'f:: ,r'...._pu_,ya .. .
July a'0'.' `,c; 7,893 x27” 95 "VOA': ,s '�gr,S 753 •0; a 1 0 ce33 rel. T4.' 106
g f...r; 7,475 'Y58.: :.9':. 78 0 s':.'. 690 0,''';.. ”
August e;0;4�'�'�'% t ��., �`' 0 'Oa`;'„'?i�y 24 TOL; 77 •
September `0; ' • 7,150 86 '0'.:i:=,'�43 J 0 N S..
A� `�"r.-•; 7190�?��"�5...-'. 2 *,W 28 0 100
1”QTR Total t•0 .ye 22,518 131:, , 259 0:;;; 2,162 0 E ;;` 3 0 " 85 1O In 283
YTD 0`•'' 22,518 .:131.N . 259 0 2,162 0 3 ,05r, Ne 85 0":1` ;. 283
General:
During this quarter, the building remained closed to the public. In addition to not being
able to physically browse the Library's collection, the closure prevents patrons from
accessing the public computers. The public computers were often used to search for
jobs, complete applications and forms, research, and entertainment. Without access to
Library Board ITEM: 8.B. ATTACHMENT
10/13/2020 Regular Meeting
Page 3
the library's computers, staff has noticed people sitting in their cars or close to the
building in order to access the WIFI.
This quarter, staff started issuing physical library cards to patrons who register online
and stop by the Library during curbside pick-up hours.
Circulation of OverDrive Kanopy Total Circulation Holds Placed Brainfuse
Print&AV Circulation
Fiscal Year 20-21". 19-20 20:-21-: • 19-20 20:21' 19-20 20 21;, ' 19-20 :12‘0,;2i,:, 19-20 20 21 19-20
.. .tY,Y"�E'h'.i,'YJ.' `.:' ..,,R•�..• '''; .Y^'t �
July ,1,764;"' 11,481 845 :%:''i 309 ;175:+:"?' 58 2i2,784f 11,790 1408': 1,572 e4S!`;;: ,' ° 10
';:s: . • .„m,,. 4aS `:, a�,"„,",�h0.:} ”.
August 2;587 s„ 9,196 -780 228 `159"•';w. 42 :3;526;;,• 9,424 2;066;;;; 1538 '?1'5; 13
September 21837?`:' 9,090 d643; 227 .x'278•;': ' 45 `r3,`758,,µ• 9,317 ;,2523:;;Z,. 1,491 "1.23%:V'> 79
1`QTR 7488 29,767 '2,268 764 ,'610 145 w10;068r;; 30,531 5;997;;,,e 4,601 "142 102
Total a'x;'; r p>
YTD 7,188 29,767 2,268' '- 764 612 145 10;068 30,531 5'997,'?' 4,601 142'Ji • : 102
Circulation:
Since resuming the Inland courier, circulation of print material has increased by 47%.
Patrons have also increased the number of holds placed, making great use of our
catalogs expansive reach to include libraries in our network. Curbside service continues
to be available, Monday-Friday, 10:00 AM — 5:00 PM. As businesses reopen and
individuals return to work, Library staff is considering expanding the hours of curbside
service to better accommodate our patrons.
In August 2020, the Moorpark Unified School District signed up for Sora from
OverDrive. Sora allows students to access the Moorpark City Library's children's
collection in OverDrive using their student IDs instead of a Library card. We still
encourage students to get a physical library card so that they can have access to
Brainfuse and other digital resources that are not available to them with just a student
ID.
From personal observations on social media, staff has noticed parents requesting
tutoring or homework help resources. In response, Library staff has increased efforts to
promote Brainfuse on social media and have seen a slight increase in its usage.
Total Programs Total Program One Minute Views Viewers of Live Total Recorded Total Views of
Attendance of Live Virtual Recording(not Programs(not Recorded
Programs live) live) Programs
Fiscal Year 20-21 19-20 20-21'. : 19-20 20c21; ' 19-20 t20-21,x`,. 19-20 20-21 19-20 `20-21 `';' 19-20
July .15, 48 242 1,172 ,15 ` N/A „3.4" %"e: N/A "8µ;i,: N/A t•143'. N/A
August ":5;': ' 31 31: .. 481 123''. N/A 8';' ;;_ • N/A 47Y:"; N/A a0 N/A
September ;16 41 391. 393 46'; , N/A ;Ot�. '. N/A 9;,•;,.:"' Y N/A A•131 N/A
1`QTR 36 120 664 , 2,046 84;"'; N/A 42? N/A 17 N/A 324 N/A
Total
Library Board ITEM: 8.B. ATTACHMENT
10/13/2020 Regular Meeting
Page 4
YTD "36``c 120 x%664"•. 2,046 84',,.3''..,' N/A i42;" N/A .1:7-54, N/A 24. LL N/A
Programming:
In the last quarterly report for FY 2019-2020, the total number of programs and
attendance was reflective of the total number of live programs for the month. This was
determined by the California State Library for the annual Public Library Survey, and has
since changed. All programs, live and recorded, will be counted towards the total
programs and attendance for the year and then further broken down by live and
recorded.
August was a quieter month for programming at the Library which is typical following
summer reading. This time allowed for staff to prepare and enhance fall programming
by creating and distributing supply kits to accompany programs. The kits have been
very popular with young families and adults. Teens have always been a bit more
challenging to entice, but we continue to offer a variety of crafts, book clubs, and
activities for them to engage.
The virtual 2020 Summer Reading Club ran from June 1 to July 31. Of the 109
registered participants, 65 returned to the website at least once to record their minutes
read, and 54 earned at least one badge for 2 hours of reading. For each badge earned,
participants received an entry into a weekly drawing for a gift card to a local
establishment. Winners were notified by email and on social media, and the gift cards
were mailed.
Facebook Likes Facebook Instagram YouTube Video YouTube Unique webpage
Followers Followers Views Subscribers Views
Fiscal Year `20-21 19-20 ;:20-21 19-20 20.21, 19-20 20-21 <" 19-20 20-20 19-20 :20-21-i 19-20
July 1;233 1,1881`,344°„ 1,189 747 502 173,''; N/A 6\>;p" N/A 1;579'<' 2,168
Zi
August 1228 1,189 ;*:1,349' 1,196 772""' 514 ?x=";•62,' `s N/A •::11R N/A ;12;/9,3 q- 2,023
September1,224 1,189 ;x:1,352.: 1,199 799 532 163;6 N/A µ'"15;.i-" N/A 1,846
:'1:,3S2:
' : .: ,,,k298 / :w'C".".".,.f N/A , 5;528."y: 6,037
1"QTR �$;234,. 1,189 •1,352 1,199 -,799:' 532 298`;•`; N A 15'• ` �:i.
Total �'
YTD '1,224`. 1,189 ''•1,352 1,199 ,'799 532 a.298.,`, N/A -"x15;:- N/A '5,528i'', 6,037
Social Media &Website:
Despite a slight decrease in Facebook likes this quarter, Facebook followers, Instagram
followers, and YouTube subscribers continue to increase. Facebook engagement also
decreased this quarter, but that was expected as Library staff began utilizing YouTube
to share recorded programs. Links to recorded content are shared on Facebook, but get
very little engagement.
In the Library's print PR materials, patrons who wished to register for an event were
directed to send an email to the city librarian or register through the calendar on the
website. This resulted in a significant increase in unique webpage views. ,