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Home My WebLink AboutAGENDA REPORT 2020 0902 CCSA REG ITEM 10CCITY OF MOORPARK,  CALIFORNIA City Council Meeting of September 2, 2020 ACTION Adopted Resolution No. 2020- 3941. (Roll Call Vote: Unanimous.) BY B.Garza. C. Consider Resolution Amending Fiscal Year 2020/21 Budget to Increase Appropriations for Fiscal Year 2019/20 Purchase Order Carry Overs. Staff Recommendation: Adopt Resolution No. 2020-3941. (ROLL CALL VOTE REQUIRED) (Staff: Kambiz Borhani) Item: 10.C. MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Kambiz Borhani, Finance Director BY: Irmina Lumbad, Deputy Finance Director DATE: 09/02/2020 Regular Meeting SUBJECT: Consider Resolution Amending Fiscal Year 2020/21 Budget to Increase Appropriations for Fiscal Year 2019/20 Purchase Order Carry Overs SUMMARY Staff is requesting approval of the attached Resolution to increase the Fiscal Year (FY) 2020/21 Adopted Budget by $1,983,065.04. This amount is the result of the carry forward of FY 2019/20 Purchase Orders (PO) for goods and services, not related to Capital Improvement Projects (CIP), into FY 2020/21. DISCUSSION On June 17, 2020, the City Council adopted the FY 2020/21 Operating and Capital Improvement Budget for the City of Moorpark. The original adopted appropriation was $59,450,395, which included $24,079,460 for capital acquisitions and CIP. Resolution No. 2020-3925 granted the City Manager the authority to amend the CIP budget after the FY 2019/20 actual project costs is finalized. Generally, at year end, after final payments have been processed, POs for goods and services not related to CIP are closed. The unexpended encumbrances and appropriations are not carried forward into the subsequent year. However, staff has identified specific POs not related to CIP for goods that will be delivered at a later date; or contract for services that have started but have not yet been completed. The unexpended encumbrances and related appropriations should be rolled over into the next fiscal year to offset these future expenses and prevent certain budget line items to exceed the spending authority. Item: 10.C. 239 Honorable City Council 09/02/2020 Regular Meeting Page 2 The PO carry over is accomplished using the Purchasing Fiscal Year End Process, which cancels any remaining encumbrance balances in prior year and re-establishes outstanding encumbrance amounts in the current year. In order for Accounts Payable to promptly process invoices related to these goods and services in the month of August, the PO carry-over must have already occurred. The procedure was completed on July 17, 2020, and it involved 95 POs (Attachment 1) with aggregate encumbrance of $6,376,781.82 (CIP - $3,570,690.77 and non-CIP - $2,806,091.05). Based on staff analysis, $823,026.01 non-CIP related encumbrances do not require a budget adjustment because there would be no impact to the current year spending. Thus, the resulting budget adjustment to the FY 2020/21 Adopted Budget will only be $5,553,755.81 (CIP - $3,570,690.77 and non-CIP - $1,983,065.04). Unpaid invoices for goods and services received by June 30, 2020, which have not been submitted as of the last FY 2019/20 Accounts Payable cycle, will be recorded as accrued expenditures in FY 2019/20. These accruals will be reversed in FY 2020/21 offsetting invoices that will be paid against the carried over POs. For those commitments where the timing of delivery went beyond June 30, 2020, no accruals will be recorded and these will be processed as FY 2020/21 expenditures. FISCAL IMPACT The PO carry-over process amended the FY 2020/21 adopted budget by $5,553,755.81. This amount includes CIP related PO totaling $3,570,690.77, which continuing appropriations have been previously authorized. A budget amendment of $1,983,065.04 for Non-CIP items is required to fund these commitments and the impact to various funds/departments is shown in Attachment 2. COUNCIL GOAL COMPLIANCE This action is administrative in nature and does not support a current strategic directive. STAFF RECOMMENDATION (ROLL CALL VOTE) Adopt Resolution No. 2020-____. Attachment 1: FY 2019/20 Purchase Orders Carried Over to FY 2020/21 Attachment 2: Summary of Fund/Division Fiscal Impact Attachment 3: Resolution No. 2020-____ 240 Attachment 1 CITY OF MOORPARK FY 2019/20 PURCHASE ORDERS CARRIED OVER TO FY 2020/21 Purchase Order/Vendor Name Purchase Order Description CIP NON-CIP PO Amount Budget Adjustment1 09000014 BJ PALMER & ASSOCIATES Planning, design, install mgt & coordination for undergrounding utilities $9,755.59 $9,755.59 $9,755.59 10000051 BONTERRA CONSULTING LLC EIR Services for Moorpark Civic Center Campus $98,326.35 $98,326.35 $98,326.35 12000027 CENTURY LINK Design relocation plan for communications conduit system on City ROW along Union Pacific Railroad $6,178.01 $6,178.01 $6,178.01 12000052 SPRINT COMMUNICATIONS Fiber Optic Protection Project $24,722.00 $24,722.00 $24,722.00 13000127 LINSCOTT, LAW & GREENSPAN Traffic Engineering for Moorpark Civic Center Campus $62,188.40 $62,188.40 $62,188.40 14000061 AECOM TECHNICAL SERVICES Engineering design for LA Ave Widening between Moorpark Ave & Spring Road $431,604.36 $431,604.36 $431,604.36 15000044 SOHAGI LAW GROUP Legal Svc for EIR review of Moorpark Civic Center Complex $52,342.00 $52,342.00 $52,342.00 15000052 STANTEC CONSULTING SVC Civil Engineering Svc for Redesign of Princeton Ave Widening Project $33,429.61 $33,429.61 $33,429.61 15000083 TYLER TECHNOLOGIES Incode 10, Energov and Executime Software & Implementation $36,463.26 $36,463.26 $36,463.26 15000093 NCM ENGINEERING CORP Engineering service for Spring Rd Widening Project $62,039.78 $62,039.78 $62,039.78 15000098 PHOENIX CIVIL ENGINEERING Engineering service for Metrolink Station North Parking Lot Expansion project $18,336.35 $18,336.35 $18,336.35 15000110 SOHAGI LAW GROUP Legal Svc for EIR Wayne J Sand & Gravel $29,343.58 $29,343.58 $29,343.58 15000138 RJR ENGINEERING GROUP Civil Engineering design for Metrolink South Parking Lot entrance project $37,536.10 $37,536.10 $37,536.10 1600084 PHOENIX CIVIL ENGINEERING Engineering Peer Review & Construction Mgt Svc for Civic Center Accessibiltiy Improvement Project $46,216.50 $46,216.50 $46,216.50 1700053 HAMNER, JEWELL & ASSOCIATES Provide ROW acquisition services $2,160.45 $2,160.45 $2,160.45 Temporary construct easement extensions for Spring Rd Widening Project $5,216.54 $5,216.54 $5,216.54 1700081 DEMMERS, LINDA Consulting Svc for new Moorpark Library $32,300.00 $32,300.00 $32,300.00 1700107 PHOENIX CIVIL ENGINEERING Civil Engineering design for Accessible Pathwasy at Country Trail Park $2,814.00 $2,814.00 $2,814.00 1700118 VENTURA CNTY TRANSPORTATION COMMISSION City share of automatic vehicle location & passenger information system $16,496.40 $16,496.40 $16,496.40 1700121 COMMERCIAL GLASS CO Glass replacement at Moorpark Police Services Center $18,888.00 $18,888.00 $18,888.00 1800034 HARTZOG & CRABILL INC Spring Rd Railroad Crossing & FY1920 Traffic Signal Operations $9,202.50 $9,202.50 $9,202.50 1800048 BENNER & CARPENTER Miscellaneous survey services $3,476.00 $3,476.00 $3,476.00 1800080 SIEMENS MOBILITY INC Construciton & other services related to acquisition & retrofit of streetlighting system $609,622.21 $609,622.21 $609,622.21 1800086 CWA AIA Architectural design services for Moorpark Library & Civic Center Master Plan $1,569,656.50 $1,569,656.50 $1,569,656.50 1800094 NOBEL SYSTEMS INC GIS annual subscription $200.00 $200.00 $200.00 1900003 LIBRARY SYSTEMS & SERVICES, LLC Library operations general expenses, procurement collections, reciprocal borrowing, technology & grant expenses $34,922.36 $34,922.36 $0.00 1900007 DIGITAL TELECOMMUNICATIONS Telephone support, maintenance, SWA & cabling services $10,001.00 $10,001.00 $10,001.00 1900008 TOSHIBA BUSINESS SOLUTIONS Maintenance, toner and supplies $1,637.36 $1,637.36 $0.00 19000107 PLACEWORKS Comprehensive update to the General Plan & associated program EIR $1,480,886.97 $1,480,886.97 $1,245,703.21 1900012 QUINN POWER SYSTEMS Maintenance and repair of standby generators $1.00 $1.00 $0.00 1900013 ALL VALLEY WROUGHT IRON Welding repairs, fabrication and inspection $4,300.00 $4,300.00 $0.00 1900017 OAKRIDGE LANDSCAPE INC Landscape maintenance services for LMD 12, 15 & 20 $26,686.00 $26,686.00 $0.00 1900018 UNITED STORM WATER INC Install DrainPac filter screens $4,770.00 $4,770.00 $4,770.00 1900021 HOME SWEET HOME PROPERTY MAINTENANCE Property maintenance services $1,518.00 $1,518.00 $0.00 1900022 SHRED-IT USA LLC Paper shredding events $1,000.00 $1,000.00 $1,000.00 1900023 CONEJO VALLEY CPR CPR/AED Training $596.00 $596.00 $596.00 1900025 OAKRIDGE LANDSCAPE INC Landscape maintenance services for LMD 22 $17,277.00 $17,277.00 $0.00 1900037 VENCO WESTERN Landscape maintenance services $2,720.00 $2,720.00 $0.00 1900038 CENTURY 21 HILLTOP Broker Service for FTHBP $12,200.00 $12,200.00 $12,200.00 1900039 ARTS ORANGE COUNTY Arts master plan consulting services $12,850.00 $12,850.00 $12,850.00 1900041 CITY OF THOUSAND OAKS Emergency response associated with evacuation assistance $123.02 $123.02 $0.00 Fixed route transit operations & fuel charges $173,437.51 $173,437.51 $0.00 241 Attachment 1 CITY OF MOORPARK FY 2019/20 PURCHASE ORDERS CARRIED OVER TO FY 2020/21 Purchase Order/Vendor Name Purchase Order Description CIP NON-CIP PO Amount Budget Adjustment1 1900042 CITY OF THOUSAND OAKS Bus maintenance services $50,357.55 $50,357.55 $0.00 1900043 CITY OF THOUSAND OAKS Local Dial-A-Ride services for seniors and individuals with disabilities $38,529.99 $38,529.99 $0.00 1900044 SIEMENS MOBILITY INC Routine and Non-routine traffic signal maintenance $22,349.49 $22,349.49 $0.00 1900045 CHAMBERS GROUP INC On call environmental consulting services $146,220.90 $146,220.90 $146,220.90 1900046 WEST COAST ARBORISTS INC Certified arborist and tree pest control services $3,500.00 $3,500.00 $0.00 1900049 BUDLONG & ASSOCIATES INC Design services for gas line and HVAC at AVRC $16,335.50 $16,335.50 $16,335.50 1900050 LIGHTING SUPPLY GUY Light pole base covers $3,879.00 $3,879.00 $3,879.00 1900053 KEYSER MARSTON ASSOCIATES INC Professional services for project feasibility study $43,000.00 $43,000.00 $43,000.00 1900064 RIGGS & RIGGS INC Property appraisal services $6,500.00 $6,500.00 $6,500.00 1900068 SAFEPLAY BY DESIGN INC Playground safety inspections $1.00 $1.00 $0.00 1900074 CITY OF THOUSAND OAKS Emergency response - Easy Fire $344.68 $344.68 $0.00 Intercity Dial-A-Ride services $144,665.67 $144,665.67 $0.00 1900075 VENTURA COUNTY IT SERVICES DEPT 1920 Repeater Access $571.80 $571.80 $0.00 1900078 RINCON CONSULTANTS INC Contract planning services $61,911.37 $61,911.37 $57,198.87 1900079 PHOENIX CIVIL ENGINEERING INC Civil engineering services for misc park improvements $4,936.25 $4,936.25 $4,936.25 1900082 SIEMENS MOBILITY INC Streetlighting maintenance services $10,573.75 $10,573.75 $10,573.75 1900087 AMADOR WHITTLE ARCHITECTS INC Professional design services for roofing Admin, Community Ctr & HSAC buildings $4,482.00 $4,482.00 $4,482.00 1900088 BUDLONG & ASSOCIATES INC Plumbing and accessibility renovations $10,350.00 $10,350.00 $10,350.00 1900089 VENTURA COUNTY ANIMAL SERVICES Animal services $60,054.32 $60,054.32 $0.00 Animal services - emergency response Easy Fire $128.00 $128.00 $0.00 1900090 ARCHITERRA DESIGN GROUP Professional design services for inclusive playground at Tierra Rejada Park $4,241.12 $4,241.12 $4,241.12 1900094 PHOENIX CIVIL ENGINEERING INC Civil engineering services for inclusive playground at Tierra Rejada Park $19,730.00 $19,730.00 $19,730.00 1900095 MAGELLAN ADVISORS LLC Development of broadband strategic plan $55,354.62 $55,354.62 $55,354.62 1900096 PHOENIX CIVIL ENGINEERING INC Bid phase & construction management for Metrolink South Parking Lot Entry project $12,227.30 $12,227.30 $12,227.30 1900098 PHOENIX CIVIL ENGINEERING INC 80-acre parcel conceptual design $24,185.00 $24,185.00 $24,185.00 1900101 CALIFORNIA RECYCLES INC Electronic waste collection events $8,055.00 $8,055.00 $8,055.00 1900102 PRIME GOVERNMENT SOLUTIONS INC Provide access to agenda mgt system, monthly managed service & software maintenance $23,409.00 $23,409.00 $23,409.00 1900103 DEKAN CONSTRUCTION CORP General maintenance & repairs $1.00 $1.00 $0.00 1900104 VOGUE SIGN COMPANY Sign fabrication, installation and repair $1.00 $1.00 $0.00 1900106 KOSMONT REALTY Real estate advisory & brokerage services $13,536.40 $13,536.40 $13,536.40 1900109 RANCH SYSTEMS INC Water meter sensor installation & monitoring subscription at AVCP $3,110.63 $3,110.63 $3,110.63 1900110 TETRA TECH Construction administration support svc for LA Ave Median project $61,747.50 $61,747.50 $61,747.50 1900112 BARTEL ASSOCIATES LLC GASB 75 OPEB basic valuation $399.00 $399.00 $399.00 1900114 R&R FIRE PROTECTION INC Fire protection system inspection, testing, maintenance & repair $1.00 $1.00 $0.00 1900116 BEE SPECIALIST On call bee & wasp removal & remediation services $1.00 $1.00 $0.00 1900117 PASSPORT LABS INC Parking citation processing services $8,870.24 $8,870.24 $8,870.24 1900119 STANLEY ACCESS TECHNOLOGIES LLC Sliding door inspection, maintenance & repair $1.00 $1.00 $0.00 1900120 UNITED CONSTRUCTION & LANDSCAPE Construction of the Metrolink South Parking Lot second entry $182,390.00 $182,390.00 $182,390.00 1900121 NEXTECH SYSTEMS INC Purchase of 3 battery back-up units for traffic signals $14,997.26 $14,997.26 $14,997.26 1900122 LIBRARY SYSTEMS & SERVICES LLC Miscellaneous information technology services $6,000.00 $6,000.00 $6,000.00 1900123 SECURE DYNAMICS INC Provide network engineering & coinsultation services $5,854.25 $5,854.25 $5,854.25 1900124 NOBEL SYSTEMS INC Optional GIS services $5,000.00 $5,000.00 $5,000.00 1900125 ECONOLITE CONTROL PRODUCTS INC Traffic signal controller $14,630.34 $14,630.34 $14,630.34 1900126 SITEONE LANDSCAPE SUPPLY Supply Weathertrak ET PRO3 $3,305.02 $3,305.02 $3,305.02 1900129 SPECTRUM Dark Fiber lease $1,571.00 $1,571.00 $1,571.00 1900130 WILLDAN FINANCIAL SERVICES CFD special tax consulting & annexation of parcels $15,486.00 $15,486.00 $15,486.00 242 Attachment 1 CITY OF MOORPARK FY 2019/20 PURCHASE ORDERS CARRIED OVER TO FY 2020/21 Purchase Order/Vendor Name Purchase Order Description CIP NON-CIP PO Amount Budget Adjustment1 1900131 DELL MARKETING LP Annual server maintenance $15,320.31 $15,320.31 $15,320.31 1900133 COAST PUMP INC Well pump & motor inspections $2,200.00 $2,200.00 $2,200.00 1900136 DELL MARKETING LP Supply storage hardware component & customer kit $14,415.86 $14,415.86 $14,415.86 1900137 TURBORSCAPE INC Supply playground chips $13,720.00 $13,720.00 $13,720.00 1900138 BAY ALARM COMPANY Alarm system upgrades at various facilities $3,100.00 $3,100.00 $3,100.00 1900139 WILLDAN FINANCIAL SERVICES Prepare a reserve fund study for LLMD $55,000.00 $55,000.00 $55,000.00 1900140 FUN FLICKS Outdoor movie screen equipment rentals, set-up & breakdown $2,930.37 $2,930.37 $2,930.37 1900141 BIRD DOG LANDSCAPE & IRRIGATION INC Irrigation controller installation, upgrade & programming services $19,506.00 $23,720.00 $43,226.00 $43,226.00 1900142 SITEONE LANDSCAPE SUPPLY Supply Weathertrak products $54,856.49 $54,856.49 $54,856.49 1900143 TELECOM LAW FIRM PC Provide telecommunications related legal services $50,000.00 $50,000.00 $50,000.00 2000001 WESTERN SYSTEMS INC Provide in-road lights replacements at crosswalk $5,776.13 $5,776.13 $5,776.13 Grand Total $3,570,690.77 $2,806,091.05 $6,376,781.82 $5,553,755.81 1 $823,026 variance between PO Amount and Budget Adjustment is primarily due to FY 2019/20 expenditure accruals, which will have $0.00 impact to FY 2020/21 spending. 243 Attachment 2 CITY OF MOORPARK FY 2019/20 Non-CIP Purchase Order Carried Over to FY 2020/21 Fiscal Impact by Fund-Division FUND- DIV FUND-DIVISION TITLE ADOPTED BUDGET ADJUSTMENT ADJUSTED BUDGET 1000-151 General Fund - Finance $1,010,903.00 $15,885.00 $1,026,788.00 1000-161 General Fund - Planning $25,000.00 $29,343.58 $54,343.58 1000-171 General Fund - Facilities $1,104,743.00 $33,683.00 $1,138,426.00 1000-212 General Fund - Emergency Management $110,681.00 $596.00 $111,277.00 1000-214 General Fund - Parking Enforcement $67,000.00 $8,870.24 $75,870.24 1000-231 General Fund - NPDES $141,025.00 $1,272.00 $142,297.00 1000-521 General Fund - Recreation $1,196,456.00 $2,930.37 $1,199,386.37 1000-611 General Fund - Economic Development $23,500.00 $55,354.62 $78,854.62 1000-621 General Fund - Successor Agency to RDA $195,543.00 $6,060.68 $201,603.68 1010-530 Library Fund - Library Operations $1,010,913.00 $6,000.00 $1,016,913.00 2001-430 Traffic System Mgt Fund - Transit $317,869.85 $8,248.20 $326,118.05 2007-511 Art in Public Places - Arts $205,000.00 $12,850.00 $217,850.00 2018-161 Endowment Fund - Planning $0.00 $1,245,703.21 $1,245,703.21 2018-172 Endowment Fund - Property Maintenance $40,000.00 $9,756.00 $49,756.00 2121-422 City Housing Fund - Housing $840,223.00 $19,675.72 $859,898.72 2200-161 Community Devt Fund - Planning $769,577.00 $246,619.77 $1,016,196.77 2205-223 Engineering Fund - Engineering $532,999.00 $50,000.00 $582,999.00 2300-312 AD84-2 Citywide Fund - Street Lighting $351,600.00 $10,573.75 $362,173.75 2300-542 AD84-2 Citywide Fund - Landscape Maint District $272,870.00 $3,920.90 $276,790.90 2301-542 84-2 Pecan Ave T2851 Fund - Landscape Maint District $23,051.00 $578.43 $23,629.43 2302-542 84-2 Steeple Hill T2865 Fund - Landscape Maint District $77,730.00 $3,735.43 $81,465.43 2303-542 84-2 Buttercreek T3032 Fund - Landscape Maint District $5,040.00 $41.32 $5,081.32 2304-542 84-2 Williams Ranch T3274 Fund - Landscape Maint District $7,913.00 $206.58 $8,119.58 2305-542 84-2 Pheasant T3019/3525 Fund - Landscape Maint District $79,138.00 $3,045.22 $82,183.22 2306-542 84-2 Inglewood T306 Fund - Landscape Maint District $1,623.00 $12.40 $1,635.40 2307-542 84-2 LA Ave & Gabbert Rd Fund - Landscape Maint District $12,011.00 $330.53 $12,341.53 2308-542 84-2 Home Acres Buffer Fund - Landscape Maint District $25,111.00 $578.43 $25,689.43 2309-542 84-2 Condor Dr Fund - Landscape Maint District $6,798.00 $165.26 $6,963.26 2310-542 84-2 Mountain Meadows Fund - Landscape Maint District $217,903.00 $10,581.74 $228,484.74 2311-542 84-2 Alyssas Court T4174 Fund - Landscape Maint District $2,219.00 $41.32 $2,260.32 2312-542 84-2 Carlsberg Fund - Landscape Maint District $196,614.00 $8,598.56 $205,212.56 2314-542 Silver Oak Lane Fund - Landscape Maint District $10,961.00 $123.95 $11,084.95 2315-542 Country Club Estates Fund - Landscape Maint District $239,017.58 $7,952.08 $246,969.66 2316-231 Mountain View Fund - NPDES $3,000.00 $3,498.00 $6,498.00 2316-542 Mountain View Fund - Landscape Maint District $7,436.00 $165.26 $7,601.26 2318-542 Moonsong Court Fund - Landscape Maint District $14,807.00 $206.58 $15,013.58 2320-542 Meridian Hills Fund - Landscape Maint District $500,824.00 $13,757.99 $514,581.99 2321-542 Cantebury & Ivy Lanes - Landscape Maint District $19,222.00 $82.63 $19,304.63 2322-542 Moorpark Highlands Fund - Landscape Maint District $823,046.00 $27,900.41 $850,946.41 2390-541 Park Maintenance District Fund - Parks $2,401,316.00 $23,129.63 $2,424,445.63 2410-445 AB939 - Solid Waste $343,141.00 $9,055.00 $352,196.00 2414-430 Local TDA Art 8c - Transit $1,440,648.00 $8,248.20 $1,448,896.20 2415-311 Gas Tax - Street Maintenance $909,786.00 $14,978.63 $924,764.63 3010-171 Facilities Equipment Replacement Fund - Facilities $0.00 $3,137.00 $3,137.00 9000-134 Internal Service Fund - Information Systems $0.00 $75,571.42 $75,571.42 Grand Total $15,584,258.43 $1,983,065.04 $17,567,323.47 244 ATTACHMENT 3 RESOLUTION NO. 2020-____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR 2020/21 OPERATING AND CAPITAL IMPROVEMENT BUDGET TO INCREASE APPROPRIATIONS FOR FISCAL YEAR (FY) 2019/20 PURCHASE ORDER CARRY OVER WHEREAS, on June 17, 2020 the City Council adopted the Operating and Capital Improvement Budget for FY 2020/21; and WHEREAS, a staff report has been presented to the Council requesting approval of the budget amendment generated by the FY 2019/20 Purchase Order carry over process completed on July 17, 2020, which resulted in an aggregate increase in appropriations of $1,983,065.04; and WHEREAS, the Purchase Order carry over impacted various funds including, the General Fund (1000), Library Services (1010), Traffic System Management (2001), Art in Public Places (2007), Endowment (2018), City Housing (2121), Community Development (2200), Engineering (2205), various Lighting and Landscape Maintenance Assessment Districts, Park Maintenance District (2390), Solid Waste AB 939 (2410), Local Transit Programs 8c (2414), Gas Tax (2415), Facilities Equipment Replacement (3010) and Internal Services (9000); and WHEREAS, Exhibit “A” hereof describes said budget amendments and the resultant impact to the budget line items. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment appropriating and encumbering $1,983,065.04 for FY 2019/20 Purchase Order carried over to FY 2020/21 as more particularly described in Exhibit “A”, attached hereto, is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 2nd day of September, 2020. ________________________________ Janice S. Parvin, Mayor ATTEST: ___________________________________ Ky Spangler, City Clerk Attachment: Exhibit “A” – Budget Amendment 245 Resolution No. 2020-____ Page 2 BUDGET AMENDMENT to Various City Funds for the Fiscal Year 2019/20 Purchase Order Encumbrances Carried Over to Fiscal Year 2020/21 Fiscal Year 2020/21 FUND ALLOCATION FROM: FUND ACCOUNT NUMBER AMOUNT General Fund 1000-000-00000-33990 $153,995.49 Library Fund 1010-000-00000-33990 $6,000.00 Traffic System Mgt Fund 2001-000-00000-33990 $8,248.20 Art in Public Places 2007-000-00000-33990 $12,850.00 Endowment Fund 2018-000-00000-33990 $1,255,459.21 City Housing Fund 2121-000-00000-33990 $19,675.72 Community Devt Fund 2200-000-00000-33990 $246,619.77 Engineering Fund 2205-000-00000-33990 $50,000.00 AD84-2 Citywide Fund 2300-000-00000-33990 $14,494.65 84-2 Pecan Ave T2851 Fund 2301-000-00000-33990 $578.43 84-2 Steeple Hill T2865 Fund 2302-000-00000-33990 $3,735.43 84-2 Buttercreek T3032 Fund 2303-000-00000-33990 $41.32 84-2 Williams Ranch T3274 Fund 2304-000-00000-33990 $206.58 84-2 Pheasant T3019/3525 Fund 2305-000-00000-33990 $3,045.22 84-2 Inglewood T306 Fund 2306-000-00000-33990 $12.40 84-2 LA Ave & Gabbert Rd Fund 2307-000-00000-33990 $330.53 84-2 Home Acres Buffer Fund 2308-000-00000-33990 $578.43 84-2 Condor Dr Fund 2309-000-00000-33990 $165.26 84-2 Mountain Meadows Fund 2310-000-00000-33990 $10,581.74 84-2 Alyssas Court T4174 Fund 2311-000-00000-33990 $41.32 84-2 Carlsberg Fund 2312-000-00000-33990 $8,598.56 Silver Oak Lane Fund 2314-000-00000-33990 $123.95 Country Club Estates Fund 2315-000-00000-33990 $7,952.08 Mountain View Fund 2316-000-00000-33990 $3,663.26 Moonsong Court Fund 2318-000-00000-33990 $206.58 Meridian Hills Fund 2320-000-00000-33990 $13,757.99 Cantebury & Ivy Lanes 2321-000-00000-33990 $82.63 Moorpark Highlands Fund 2322-000-00000-33990 $27,900.41 Park Maintenance District Fund 2390-000-00000-33990 $23,129.63 AB939 - Solid Waste 2410-000-00000-33990 $9,055.00 Local TDA Art 8c 2414-000-00000-33990 $8,248.20 Gas Tax - Street Maintenance 2415-000-00000-33990 $14,978.63 Facilities Equipment Replacement Fund 3010-000-00000-33990 $3,137.00 Internal Service Fund 9000-000-00000-33990 $75,571.42 TOTAL $1,983,065.04 EXHIBIT A 246 Resolution No. 2020-____ Page 3 DISTRIBUTION OF APPROPRIATION TO EXPENDITURE ACCOUNTS: BUDGET UNIT ADOPTED BUDGET ADJUSTMENT ADJUSTED BUDGET 1000-151-00000-51000 $127,660.00 $15,885.00 $143,545.00 1000-161-00000-51040 $25,000.00 $29,343.58 $54,343.58 1000-171-F0001-53000 $84,808.00 $3,100.00 $87,908.00 1000-171-F0009-53000 $94,400.00 $18,888.00 $113,288.00 1000-171-L0005-51000 $1,920.00 $1,345.00 $3,265.00 1000-171-M0049-51000 $0.00 $10,350.00 $10,350.00 1000-212-00000-51000 $6,300.00 $596.00 $6,896.00 1000-214-00000-51000 $21,000.00 $8,870.24 $29,870.24 1000-231-00000-51000 $80,000.00 $1,272.00 $81,272.00 1000-521-E0057-52000 $1,800.00 $2,930.37 $4,730.37 1000-611-00000-51000 $16,900.00 $55,354.62 $72,254.62 1000-621-00000-51000 $36,000.00 $6,060.68 $42,060.68 1010-530-00000-51000 $519,934.00 $6,000.00 $525,934.00 2001-430-00000-51000 $0.00 $8,248.20 $8,248.20 2007-511-00000-51000 $5,000.00 $12,850.00 $17,850.00 2018-161-00000-51000 $0.00 $1,245,703.21 $1,245,703.21 2018-172-L0007-51000 $20,000.00 $9,756.00 $29,756.00 2121-422-00000-51000 $10,500.00 $7,475.72 $17,975.72 2121-422-P0019-51000 $38,500.00 $12,200.00 $50,700.00 2200-161-00000-51000 $25,000.00 $246,419.77 $271,419.77 2200-161-00000-52050 $10,000.00 $200.00 $10,200.00 2205-223-00000-51040 $10,000.00 $50,000.00 $60,000.00 2300-312-P0006-51210 $50,000.00 $10,573.75 $60,573.75 2300-542-P0004-51000 $19,100.00 $3,920.90 $23,020.90 2301-542-P0004-51000 $0.00 $578.43 $578.43 2302-542-P0004-51000 $500.00 $1,363.43 $1,863.43 2302-542-P0004-53000 $37,188.00 $2,372.00 $39,560.00 2303-542-P0004-51000 $0.00 $41.32 $41.32 2304-542-P0004-51000 $0.00 $206.58 $206.58 2305-542-P0004-51000 $0.00 $1,859.22 $1,859.22 2305-542-P0004-53000 $33,900.00 $1,186.00 $35,086.00 2306-542-P0004-51000 $0.00 $12.40 $12.40 2307-542-P0004-51000 $0.00 $330.53 $330.53 2308-542-P0004-51000 $6,610.00 $578.43 $7,188.43 2309-542-P0004-51000 $0.00 $165.26 $165.26 2310-542-P0004-51000 $1,000.00 $7,023.74 $8,023.74 2310-542-P0004-53000 $81,494.00 $3,558.00 $85,052.00 2311-542-P0004-51000 $0.00 $41.32 $41.32 2312-542-P0004-51000 $0.00 $5,040.56 $5,040.56 2312-542-P0004-53000 $65,376.00 $3,558.00 $68,934.00 2314-542-P0004-51000 $0.00 $123.95 $123.95 2315-542-P0004-51000 $53,406.58 $3,801.08 $57,207.66 247 Resolution No. 2020-____ Page 4 BUDGET UNIT ADOPTED BUDGET ADJUSTMENT ADJUSTED BUDGET 2315-542-P0004-53000 $89,632.00 $4,151.00 $93,783.00 2316-231-P0007-51000 $3,000.00 $3,498.00 $6,498.00 2316-542-P0004-51000 $0.00 $165.26 $165.26 2318-542-P0004-51000 $0.00 $206.58 $206.58 2320-542-P0004-51000 $0.00 $10,452.97 $10,452.97 2320-542-P0004-53000 $241,024.00 $3,305.02 $244,329.02 2321-542-L0071-51000 $0.00 $41.31 $41.31 2321-542-L0072-51000 $0.00 $41.32 $41.32 2322-542-P0004-51000 $1,500.00 $19,005.41 $20,505.41 2322-542-P0004-53000 $338,324.00 $8,895.00 $347,219.00 2390-541-R0010-53000 $59,760.00 $8,330.00 $68,090.00 2390-541-R0030-51000 $13,874.00 $220.00 $14,094.00 2390-541-R0030-53000 $302,401.00 $9,189.63 $311,590.63 2390-541-R0080-53000 $61,180.00 $5,390.00 $66,570.00 2410-445-P0002-51000 $87,892.00 $9,055.00 $96,947.00 2414-430-00000-51000 $24,261.00 $8,248.20 $32,509.20 2415-311-00000-51210 $106,400.00 $14,978.63 $121,378.63 3010-171-M0048-51000 $0.00 $3,137.00 $3,137.00 9000-134-00000-51000 $371,575.00 $75,571.42 $447,146.42 TOTAL $3,406,779.58 $1,983,065.04 $5,389,844.62 EXHIBIT A 248