HomeMy WebLinkAboutAGENDA REPORT 2020 0902 CCSA REG ITEM 10GCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of September 2, 2020
ACTION Approved Staff Recommendation.
BY B.Garza.
G. Consider Voting Delegate and Alternates for League of California Cities Annual
Conference – October 7-9, 2020, in Long Beach. Staff Recommendation: 1)
Designate Mayor Parvin as the voting delegate Councilmembers Enegren,
Mikos, and Pollock as the alternate voting delegates; and 2) Direct the City Clerk
to notify the League of California Cities of the designated voting delegate and
alternates. (Staff: Ky Spangler)
Item: 10.G.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Ky Spangler, City Clerk
DATE: 09/02/2020 Regular Meeting
SUBJECT: Consider Voting Delegate and Alternates for League of California Cities
Annual Conference – October 7-9, 2020 in Long Beach
DISCUSSION
The League of California Cities (League) has provided the City with instructions for Council
to designate a voting delegate and up to two alternate voting delegates in order to vote at
the 2020 Annual Conference Business Meeting on League of California Cities matters.
The Conference will be held October 7-9 and due to restrictions on large gatherings due to
the COVID-19 pandemic, the conference will be held in a virtual format.
Only individuals who have registered for the conference may be designated as voting
delegates. The League procedures require the City Council to designate a voting delegate
and up to two alternates.
At the present time, Mayor Parvin, and Councilmembers Enegren, Mikos, and Pollock are
scheduled to attend the conference. As in past practice, when attending the Conference,
the Mayor has served as the voting delegate. Therefore, Mayor Parvin would be
designated as the voting delegate with Councilmembers Enegren, Mikos, and Pollock as
alternates. Any other attending Councilmember, the City Manager, or Assistant City
Manager may also be designated as voting delegate alternates.
FISCAL IMPACT
There is no fiscal impact associated with the selection of a voting delegate.
COUNCIL GOAL COMPLIANCE
This action does not support a current strategic directive.
Item: 10.G.
336
Honorable City Council
09/02/2020 Regular Meeting
Page 2
STAFF RECOMMENDATION
1) Designate Mayor Parvin as the voting delegate Councilmembers Enegren, Mikos,
and Pollock as the alternate voting delegates; and
2) Direct the City Clerk to notify the League of California Cities of the designated
voting delegate and alternates.
Attachment: Letter from League of California Cities
337
ec: HCC, CM, ACM, CC, F1 (Received for Mayor Parvin)
EAGUE
CH CALI FORN !A
CITIES
Council Action Advised by August 31, 2020
June 30, 2020
TO: Mayors, City Managers and City Clerks
RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference & Expo -October 7 -9, 2020
The League's 2020 Annual Conference & Expo is scheduled for October 7 -9. An important part
of the Annual Conference is the Annual Business Meeting ( during General Assembly) on Friday,
October 9. At this meeting, the League membership considers and takes action on resolutions that
establish League policy.
In order to vote at the Annual Business Meeting, your city council must designate a voting
delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote
in the event that the designated voting delegate is unable to serve in that capacity.
Please complete the attached Voting Delegate form and return it to the League's office
no later than Wednesday, September 30. This will allow us time to establish voting
delegate/alternate records prior to the conference.
Please note the following procedures are intended to ensure the integrity of the voting process at
the Annual Business Meeting. These procedures assume that the conference will be held in-
person at the Long Beach Convention Center as planned. Should COVID-19 conditions and
restrictions prohibit the League from holding an in-person conference, new procedures will be
provided.
• Action by Council Required. Consistent with League bylaws, a city's voting delegate
and up to two alternates must be designated by the city council. When completing the
attached Voting Delegate form, please attach either a copy of the council resolution that
reflects the council action taken, or have your city clerk or mayor sign the form affirming
that the names provided are those selected by the city council. Please note that
designating the voting delegate and alternates must be done by city council action and
cannot be accomplished by individual action of the mayor or city manager alone.
• Conference Registration Required. The voting delegate and alternates must be
registered to attend the conference. They need not register for the entire conference; they
may register for Friday only. Conference registration will open by the end of July at
www.cacities.org. In order to cast a vote, at least one voter must be present at the
Business Meeting and in possession of the voting delegate card. Voting delegates and
alternates need to pick up their conference badges before signing in and picking up the
voting delegate card at the Voting Delegate Desk. This will enable them to receive the
ATTACHMENT
338
special sticker on their name badges that will admit them into the voting area during the
Business Meeting.
• Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting
delegate card may be transferred freely between the voting delegate and alternates, but
only between the voting delegate and alternates. If the voting delegate and alternates find
themselves unable to attend the Business Meeting, they may not transfer the voting card
to another city official.
• Seating Protocol during General Assembly. At the Business Meeting, individuals with
the voting card will sit in a separate area. Admission to this area will be limited to those
individuals with a special sticker on their name badge identifying them as a voting delegate
or alternate. If the voting delegate and alternates wish to sit together, they must sign in at
the Voting Delegate Desk and obtain the special sticker on their badges.
The Voting Delegate Desk, located in the conference registration area of the Long Beach
Convention Center, will be open at the following times: Wednesday, October 7, 8:00 a.m. -6:00
p.m.; Thursday, October 8, 7:00 a.m. -4:00 p.m.; and Friday, October 9, 7:30 a.m.-11 :30 a.m ..
The Voting Delegate Desk will also be open at the Business Meeting on Friday, but will be closed
during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo. Please
share these procedures and this memo with your council and especially with the individuals that
your council designates as your city's voting delegate and alternates.
Once again, thank you for completing the voting delegate and alternate form and returning it to
the League's office by Wednesday, September 30. If you have questions, please call Darla
Yacub at (916) 658-8254.
Attachments:
• Annual Conference Voting Procedures
• Voting Delegate/Alternate Form
339
LEAGUE
or CAUfORNlA
CITIES
Annual Conference Voting Procedures
1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to
League policy.
2. Designating a City Voting Representative. Prior to the Annual Conference, each city
council may designate a voting delegate and up to two alternates; these individuals are
identified on the Voting Delegate Form provided to the League Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate, or alternates, may
pick up the city's voting c.ard at the Voting Delegate Desk in the conference registration
area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they
will receive a special sticker on their name badge and thus be admitted to the voting area at
the Business Meeting.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates
( or alternates), and who have picked up their city's voting card by providing a signature to
the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a
resolution.
5. Voting. To cast the city's vote, a city official must have in his or her possession the city's
voting card and be registered with the Credentials Committee. The voting card may be
transferred freely between the voting delegate and alternates, but may not be transferred to
another city official who is neither a voting delegate or alternate.
6. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card
will sit in a designated area. Admission will be limited to those individuals with a special
sticker on their name badge identifying them as a voting delegate or alternate.
7. Resolving Disputes. In case of dispute, the Credentials Committee will determine the
validity of signatures on petitioned resolutions and the right of a city official to vote at the
Business Meeting.
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LEAGUE
OF CAU FORNJA
CI1~lES II CITY: ______ _
2020 ANNUAL CONFERENCE
VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to the League office by Wednesday, September 30, 2020.
Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the
Annual Conference Registration Area. Your city council may designate one voting delegate and up
to two alternates.
In order to vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must be
designated by your city council. Please attach the council resolution as proof of designation. As an alternative,
the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the
council.
Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting.
Admission to this designated area will be limited to individuals (voting delegates and alternates) who are
identified with a special sticker on their conference badge. This sticker can be obtained only at the Voting
Delegate Desk.
1. VOTING DELEGATE
Name: ______________ _
Title: ______________ _
2. VOTING DELEGATE -ALTERNATE 3. VOTING DELEGATE-ALTERNATE
Name: _______________ _ Name: --------------
Title: Title: ------------------------------
PLEASE ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES.
OR
ATTEST: I affirm that the information provided reflects action by the city council to designate the
voting delegate and alternate(s).
Name: Email -------------------------------
Mayor or City Clerk ___________ _ Date Phone ------------
(circle one) (signature)
Please complete and return by Wednesday, September 30, 2020
League of California Cities
ATTN: Darla Yacub
1400 K Street, 4th Floor
Sacramento, CA 95814
FAX: (916) 658-8240
E-mail: dyacub@cacities.org
(916) 658-8254
II
City of Moorpark
Janice S. Parvin
Mayor
Roseann Mikos
Councilmember
David Pollock
Councilmember
Ky Spangler kspangler@moorparkca.gov
(805) 517-6223
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