HomeMy WebLinkAboutAGENDA REPORT 2020 1021 CCSA REG ITEM 08ACITY OF MOORPARK, CALIFORNIA
City Council Meeting
of October 21, 2020
ACTION Approved Staff Recommendation,
Including Adoption of Resolution No. 2020-
3951. (Roll Call Vote: Unanimous).
BY B.Garza.
A. Consider a Resolution Updating Staff Billing Rates and Rescinding Resolution
No. 2017-3596, and Finding This Action Exempt from the California
Environmental Quality Act. Staff Recommendation: 1) Open the public hearing,
accept public testimony, and close the public hearing; and 2) Adopt Resolution
No. 2020-3951, rescinding Resolution No. 2017-3596. (Staff: Kambiz Borhani)
(ROLL CALL VOTE REQUIRED)
Item: 8.A.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Kambiz Borhani, Finance Director
DATE: 10/21/2020 Regular Meeting
SUBJECT: Consider a Resolution Updating Staff Billing Rates and Rescinding
Resolution No. 2017-3596, and Finding This Action Exempt from the
California Environmental Quality Act
SUMMARY
On May 17, 2017, the City Council adopted a resolution updating the staff billing rates
(Resolution No. 2017-3596). Since 2017, certain staffing costs have increased. The
attached resolution updates the staffs billing rates to incorporate these increased costs.
On September 16, 2020, a draft resolution consolidating and updating the staff billing
rates was presented to the City Council. At that meeting, the City Council set a public
hearing for October 21, 2020, to consider adoption of this resolution. The attached draft
resolution with the staff billing rates has been reviewed and found acceptable by the
Community Development Director.
DISCUSSION
The attached staff billing rate schedule reflects the cost-recovery of providing these
services. The rates as calculated are those effective for fiscal year (FY) 2020/21. The
schedule includes all city positions (full-time and part-time) in the resolution. On
occasion, the City has paid overtime to employees completing a certain project. The
staff billing rate schedule includes an “overtime” rate to reflect this possibility for non-
management positions. These rates are used for cost recovery purposes for several
City programs, including the calculation of deposit-based permit application fees
charged by the Community Development Department, staff time devoted to public works
projects, and grant reimbursements.
California Government Code Section 66014 provides for cities to charge fees that do
not exceed the costs associated with processing land development, zoning and use
permit application. Section 66016, 66018 and 6062a set forth the notification and
hearing process required prior to levying new fees or service charges, or prior to
Item: 8.A.
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Honorable City Council
10/21/2020 Regular Meeting
Page 2
increasing an existing fee or serve charge. Section 66017 provides that certain fees
shall take effect no sooner than 60 days from the date of adoption.
A public hearing is required under the California Government Code for the
establishment or increase of development project application fees. This hearing was
advertised via a 1/8 page ad in the Ventura County Star on October 11, 2020, and
October 17, 2020, and the notice was sent by email to the Building Industry Association
of Southern California, Southern California Edison and the Gas Company per their
request. The California Government Code also provides that certain fees shall take
effect no sooner than 60 days from the date of adoption. The attached resolution
provides for the updated fees to take effect on January 2, 2021.
The new Real Time Billing Rates are available in the office of the City Clerk and posted
to the City’s website at:
http://www.moorparkca.gov/565/Fees
FISCAL IMPACT
The attached updated billing rates will minimally increase revenues to the City. The
increased billing rates are a cost recovery for staff time spent on projects.
COUNCIL GOAL COMPLIANCE
This action does not support a current strategic directive.
STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED)
1. Open the public hearing, accept public testimony, and close the public hearing;
and
2. Adopt Resolution No. 2020-____, rescinding Resolution No. 2017-3596.
Attachment 1: Draft Resolution No. 2020-____ Proposed Real Time Billing Rates
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ATTACHMENT
RESOLUTION NO. 2020-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, UPDATING STAFF BILLING
RATES AND RESCINDING RESOLUTION NO. 2017-3596
FINDING THIS ACTION EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
WHEREAS, the City of Moorpark charges deposit-based fees for the review and
processing of certain permit applications under the Community Development
Department , as amended from time to time; and
WHEREAS, the City also recovers its costs for staff time incurred in furtherance
of public works projects listed on the City’s Capital Improvements Program (CIP) and
obtains reimbursements under various grant programs, among other programs where
staff billing rates are used to calculate City reimbursements; and
WHEREAS, such deposit-based fees and reimbursements are in an amount
based on the estimated reasonable cost of providing each service for which the fees are
charged and costs recovered; and
WHEREAS, the cost of staff time has increased since these fees and
reimbursement rates were last updated; and
WHEREAS, it is necessary to update the hourly rates for staff; and
WHEREAS, on September 16, 2020, the City Council scheduled a public hearing
for October 21, 2020, to consider updates to staff billing rates; and
WHEREAS, notice of the October 21, 2020, public hearing has been provided as
required by Sections 6062a, 66016, and 66018 of the Government Code; and
WHEREAS, the public data indicating the estimated cost required to provide the
services and the revenue sources for each such service (specifically the staff billing
rates to be updated by this Resolution) are available for inspection in the City Clerk’s
Office; and
WHEREAS, on October 21, 2020, the City Council held a public hearing as
required by Sections 6062a, 66016 and 66018 of the Government Code to consider
updates to staff billing rates that are charged against the fees, took and considered oral
and written presentations both for and against the proposed staff billing rates, and
reached a decision on this matter; and
WHEREAS, the Community Development Director has determined that the
update to staff billing rates is exempt from the revisions of the California Environmental
Quality Act (CEQA), in that the action of the City Council does not involve the
consideration of other approval of a project.
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Resolution No. 2020-____
Page 2
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. ENVIRONMENTAL DETERMINATION: The City Council concurs
with the Community Development Director’s determination that the update to staff billing
rates is exempt from the provisions of the California Environmental Quality Act (CEQA),
in that the action of the City Council does not involve the consideration of the approval
of a project. In addition, pursuant to Public Resources Code Section 15273, CEQA
does not apply to the modification of rates, fares, or other charges which are for the
purpose of meeting operating expenses. The City Council also concurs that the update
to staff billing rates qualifies for this statutory CEQA exemption.
SECTION 2. FINDING: The City Council finds that the Real Time Billing Rates
for each staff position identified in Exhibit A represent the reasonable cost for each
position’s time.
SECTION 3. RATE ADOPTION: The City Council hereby adopts the Real Time
Billing Rates for each staff position identified in Exhibit A for use in calculating fees for
service and cost reimbursements.
SECTION 4. COST RECOVERY: City of Moorpark staff shall bill actual time
spent on all items eligible for cost recovery at a real time cost accounting rate per
Exhibit A of this Resolution.
SECTION 5. EFFECTIVE DATE: This Resolution shall become effective on
January 2, 2021, implementing those changes to the fees describe herein immediately
upon the effective date set forth herein. This date is at least sixty (60) days at this time
after adoption of the resolution as required by Section 66017 of the Government Code.
SECTION 6. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 21st day of October, 2020.
________________________________
Janice S. Parvin, Mayor
ATTEST:
_______________________________
Ky Spangler, City Clerk
Exhibit A: Real Time Billing Rates
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Exhibit A
Page 1 of 2
Salary
Range Position Hourly
Rate 1
Benefit
Rate 2
Overhead
& Indirect
Costs 3
PHR 4
Billable
Hourly
Rate
Billable
Overtime
Hourly
Rate
CM City Manager 107.36$ 155.66$ 217.92$ 264.15$ 265.00$
91 Assistant City Manager 94.91 137.61 192.65 233.52 235.00
89 Deputy City Manager 90.33 130.96 183.34 222.23 225.00
87 Administrative Service Director 85.97 124.64 174.50 211.52 215.00
87 City Engineer/Public Works Director 85.97 124.64 174.50 211.52 215.00
87 Community Development Director 85.97 124.64 174.50 211.52 215.00
87 Finance Director 85.97 124.64 174.50 211.52 215.00
87 Parks and Recreation Director 85.97 124.64 174.50 211.52 215.00
87 Public Works Director 85.97 124.64 174.50 211.52 215.00
83 Assistant to City Manager/City Clerk 77.89 112.93 158.10 191.64 195.00
83 City Engineer 77.89 112.93 158.10 191.64 195.00
83 Planning Director 77.89 112.93 158.10 191.64 195.00
79 Assistant City Engineer 70.56 102.30 143.22 173.60 175.00
79 Deputy Community Development Director 70.56 102.30 143.22 173.60 175.00
79 Deputy Finance Director 70.56 102.30 143.22 173.60 175.00
75 Assistant to the City Manager 63.93 92.69 129.77 157.30 160.00
75 Budget and Finance Manager 63.93 92.69 129.77 157.30 160.00
75 City Clerk 63.93 92.69 129.77 157.30 160.00
75 Community Services Manager 63.93 92.69 129.77 157.30 160.00
75 Economic Development & Planning Manager 63.93 92.69 129.77 157.30 160.00
75 Information Systems Manager 63.93 92.69 129.77 157.30 160.00
75 Parks and Landscape Manager 63.93 92.69 129.77 157.30 160.00
75 Planning Manager 63.93 92.69 129.77 157.30 160.00
75 Public Works Manager 63.93 92.69 129.77 157.30 160.00
75 Senior Civil Engineer 63.93 92.69 129.77 157.30 160.00
71 Administrative Services Manager 57.92 83.98 117.57 142.51 145.00
71 Economic Development and Housing Manager 57.92 83.98 117.57 142.51 145.00
71 Finance/Accounting Manager 57.92 83.98 117.57 142.51 145.00
71 Human Resources Manager 57.92 83.98 117.57 142.51 145.00
71 Program Manager 57.92 83.98 117.57 142.51 145.00
71 Recreation Services Manager 57.92 83.98 117.57 142.51 145.00
67 Accountant II 52.47 76.07 106.50 129.09 130.00
67 Associate Civil Engineer 52.47 76.07 106.50 129.09 130.00
67 Landscape/Parks Maintenance Superintendent 52.47 76.07 106.50 129.09 130.00
67 Principal Planner 52.47 76.07 106.50 129.09 130.00
67 Public Works Superintendent/Inspector 52.47 76.07 106.50 129.09 130.00
67 Senior Housing Analyst 52.47 76.07 106.50 129.09 130.00
67 Senior Human Resources Analyst 52.47 76.07 106.50 129.09 130.00
67 Senior Information Systems Analyst 52.47 76.07 106.50 129.09 130.00
67 Senior Management Analyst 52.47 76.07 106.50 129.09 130.00
62 Accountant I 46.37 67.23 94.12 114.08 115.00
62 Active Adult Center Supervisor 46.37 67.23 94.12 114.08 115.00
62 Assistant City Clerk 46.37 67.23 94.12 114.08 115.00
62 Assistant Engineer 46.37 67.23 94.12 114.08 115.00
62 Human Resources Analyst 46.37 67.23 94.12 114.08 115.00
62 Information Systems Administrator 46.37 67.23 94.12 114.08 115.00
62 Management Analyst 46.37 67.23 94.12 114.08 115.00
62 Parks and Facilities Supervisor 46.37 67.23 94.12 114.08 115.00
62 Public Works Supervisor 46.37 67.23 94.12 114.08 115.00
62 Recreation Supervisor 46.37 67.23 94.12 114.08 115.00
59 Associate Planner II 43.07 62.45 87.43 105.98 110.00 165.00
59 Human Resources Specialist 43.07 62.45 87.43 105.98 110.00 165.00
59 Recreation Specialist 43.07 62.45 87.43 105.98 110.00 165.00
CITY of MOORPARK REAL TIME BILLING RATES
Full-Time Employee
Resolution No. 2020-____
Page 3
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Exhibit A
Page 2 of 2
Salary
Range Position Hourly
Rate 1
Benefit
Rate 2
Overhead
& Indirect
Costs 3
PHR 4
Billable
Hourly
Rate
Billable
Overtime
Hourly
Rate
CITY of MOORPARK REAL TIME BILLING RATES
Full-Time Employee
59 Vector/Animal Control Specialist 43.07$ 62.45$ 87.43$ 105.98$ 110.00$ 165.00$
56 Associate Planner I 40.01 58.01 81.21 98.44 100.00 150.00
53 Active Adult Center Coordinator 37.15 53.86 75.40 91.39 95.00 145.00
53 Administrative Specialist 37.15 53.86 75.40 91.39 95.00 145.00
53 Deputy City Clerk II 37.15 53.86 75.40 91.39 95.00 135.00
53 Executive Secretary 37.15 53.86 75.40 91.39 95.00 145.00
53 Human Resources Assistant 37.15 53.86 75.40 91.39 95.00 145.00
53 Recreation Coordinator III 37.15 53.86 75.40 91.39 95.00 145.00
53 Senior Account Technician 37.15 53.86 75.40 91.39 95.00 145.00
51 Account Technician II 35.34 51.24 71.74 86.96 90.00 135.00
51 Assistant Planner 35.34 51.24 71.74 86.96 90.00 135.00
51 Code Compliance Technician II 35.34 51.24 71.74 86.96 90.00 135.00
51 Information Systems Technician II 35.34 51.24 71.74 86.96 90.00 145.00
51 Vector/Animal Control Technician II 35.34 51.24 71.74 86.96 90.00 135.00
49 Facilities Technician 33.64 48.77 68.28 82.76 85.00 130.00
49 Landscape Maintenance Inspector 33.64 48.77 68.28 82.76 85.00 130.00
48 Administrative Assistant II 32.82 47.58 66.61 80.74 85.00 130.00
48 Community Services Technician 32.82 47.58 66.61 80.74 85.00 130.00
48 Deputy City Clerk I 32.82 47.58 66.61 80.74 85.00 130.00
47 Landscape Maintenance Specialist 32.03 46.44 65.02 78.81 80.00 120.00
47 Recreation Coordinator II 32.03 46.44 65.02 78.81 80.00 120.00
47 Senior Maintenance Worker 32.03 46.44 65.02 78.81 80.00 120.00
47 Vector/Animal Control Technician I 32.03 46.44 65.02 78.81 80.00 120.00
46 Account Technician I 31.23 45.28 63.39 76.84 80.00 120.00
46 Information Systems Technician I 31.23 45.28 63.39 76.84 80.00 120.00
45 Administrative Assistant I 30.48 44.19 61.87 74.99 75.00 115.00
45 Code Compliance Technician I 30.48 44.19 61.87 74.99 75.00 115.00
45 Irrigation Specialist 30.48 44.19 61.87 74.99 75.00 115.00
45 Planning Technician 30.48 44.19 61.87 74.99 75.00 115.00
43 Maintenance Worker III 29.01 42.06 58.88 71.37 75.00 115.00
41 Crossing Guard Supervisor 27.62 40.04 56.06 67.95 70.00 105.00
41 Office Assistant III 27.62 40.04 56.06 67.95 70.00 105.00
41 Public Works Technician 27.62 40.04 56.06 67.95 70.00 105.00
41 Recreation Coordinator I 27.62 40.04 56.06 67.95 70.00 105.00
39 Maintenance Worker II 26.28 38.10 53.34 64.65 65.00 100.00
39 Teen Coordinator 26.28 38.10 53.34 64.65 65.00 100.00
38 Account Clerk II 25.63 37.16 52.02 63.05 65.00 100.00
38 Recreation Leader IV 25.63 37.16 52.02 63.05 65.00 100.00
36 Recreation Assistant II 24.41 35.39 49.55 60.06 65.00 100.00
34 Account Clerk I 23.22 33.67 47.14 57.14 60.00 90.00
34 Laborer/Custodian IV 23.22 33.67 47.14 57.14 60.00 90.00
34 Office Assistant II 23.22 33.67 47.14 57.14 60.00 90.00
32 Recreation Assistant I 22.11 32.06 44.88 54.40 55.00 85.00
31 Maintenance Worker I 21.57 31.27 43.78 53.07 55.00 85.00
29 Office Assistant I 20.53 29.77 41.68 50.52 55.00 85.00
Notes:
4. Productive hourly rate annual cost divided by 1,716 hours (average hours worked in a year)
3. Benefit rate plus indirect cost rate of 25 % (average cost of Department's indirect costs) and general overhead rate of 15 % (average cost of
2. Hourly rate plus (average percentage of benefit costs).
1. Top step in salary range per Resolution No. 2020-3873.
Resolution No. 2020-____
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