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Home My WebLink AboutAGENDA REPORT 2020 1021 CCSA REG ITEM 10GCITY OF MOORPARK,  CALIFORNIA City Council Meeting of October 21, 2020 ACTION Adopted Resolution No. 2020- 3955, Rescinding Resolution No. 2018- 3723. BY B.Garza. G. Consider Resolution Authorizing the City’s Police Services Rates, False Alarm Billing Rates, and Towing Rates and Rescinding Resolution No. 2018-3723. Staff Recommendation: Adopt Resolution No. 2020-3955 establishing and approving Police Service Fees, False Alarm Billing Rates, and Administrative Fees for Towing of Vehicles and rescinding Resolution No. 2018-3723. (Staff: Kambiz Borhani) (ROLL CALL VOTE REQUIRED) Item: 10.G. MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Kambiz Borhani, Finance Director DATE: 10/21/2020 Regular Meeting SUBJECT: Consider Resolution Authorizing the City’s Police Services Rates, False Alarm Billing Rates, and Towing Rates and Rescinding Resolution No. 2018-3723 BACKGROUND/DISCUSSION In 2018, the City adopted police service rates, false alarm billing rates and towing rates to recover city costs. There has been no increase in rates since that time. Staff was notified by the County of Ventura (see attachment) of a rate increase to towing rates from $180 to $200, effective July 1, 2020. This change in fees is in response to a 2012 Grand Jury report concerning vehicle tow fees in Ventura County. The Grand Jury report had recommended Ventura County law enforcement agencies identify a standard set of tasks, labor hours and overhead items to cover the administrative costs of vehicle release fees. These fees are to be reviewed annually and revised as warranted. The amended fee takes into account and incorporates costs associated with personnel, patrol vehicles, copy fees and postage fees. This amount will be due from individuals who have their vehicles towed. If the City does not increase its tow rate, the difference in the cost will be borne by the City. Staff is recommending raising the towing rate from $180 to $200, effective November 1, 2020, which equals the increase in the towing rate to match the County of Ventura. Staff is not proposing any changes to the police service rates or false alarm billing rates at this time. FISCAL IMPACT The approval of this increase will have no fiscal impact. However, if the City retains the same fee, as Sheriff Service contract costs increases, the difference would then need to be offset from either an increase to the General Fund operating revenue, or by reducing Item: 10.G. 400 Honorable City Council 10/21/2020 Regular Meeting Page 2 other General Fund expenditures. For instance, in fiscal year (FY) 2019/20 prior to pandemic, 320 cars were towed. Using that figure as the base amount, the potential General Fund revenue loss would have been $6,400 (320 x $20.) Offsetting that amount against Sheriff Service contract costs of $4,500 (budgeted for FY 2021) would have resulted in a $1,900 ($6,400 - $4,500) actual General Fund revenue loss. COUNCIL GOAL COMPLIANCE This action does not support a current strategic directive. STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED) Adopt Resolution No. 2020-_____ establishing and approving Police Service Fees, False Alarm Billing Rates, and Administrative Fees for Towing of Vehicles and rescinding Resolution No. 2018-3723. Attachment 1: Draft Resolution No. 2020-_____ Attachment 2: County Schedule of 2020-21 Service Rates and Fees 401 ATTACHMENT 1 RESOLUTION NO. 2020- ____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, ESTABLISHING AND APPROVING POLICE SERVICE FEES, FALSE ALARM BILLING RATES, ADMINISTRATIVE FEES FOR TOWING OF VEHICLES AND RESCINDING RESOLUTION NO. 2018-3723 WHEREAS, it is appropriate for the City to establish fees for City Police Services which are not of benefit nor the responsibility of the public-at-large; and WHEREAS, Resolution No. 2018-3723 established an administrative fee for City police services enabling the impounding of vehicles pursuant to Section 22850.5 of the California Vehicle Code; and WHEREAS, the City contracts for Police Services with the County of Ventura and the Board of Supervisors annually establishes Contract and Service Rates; and WHEREAS, the City uses police personnel for development plan review, traffic control, crowd control, special event permit review, inspection, emergency responses and other police services from time-to-time; and WHEREAS, the City uses police personnel responding to and investigating commercial and residential alarm calls, both warranted and subsequently determined to be false alarms; and WHEREAS, the City of Moorpark also incurs costs associated with the removal and storage of vehicles illegally parked within the City of Moorpark; and WHEREAS the City’s costs associated with the towing of a vehicle in either a traffic stop, impound situation, or illegally parked vehicle situation (“storage”) should not be borne by the general public, but by the owner of said vehicle; and WHEREAS, the County of Ventura Sheriff’s office, with whom the City contracts for police services, has indicated that the City’s administrative costs associated with impound and vehicle storage situations is or exceeds one hundred eighty dollars ($200.00). WHEREAS, these services are for the benefit of or precipitated by the actions of private individuals or companies and the expense is not appropriately the responsibility of the public-at-large. 402 Resolution No. 2020-____ Page 2 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City Council determines that adoption of the fees set forth herein is exempt from the requirements of the California Environmental Quality Act pursuant to Section 21080(b)(8) thereof and State CEQA Guidelines Section 15273A in that these fees are for the purpose of meeting operating expenses including employee wage rates and fringe benefits and purchasing or leasing supplies, equipment and materials, and will only partially reimburse the City of Moorpark for the cost of providing such services. SECTION 2. Resolution No. 2018-3723 is hereby rescinded effective November 1, 2020. SECTION 3. All police service fees and charges shall be established at the latest annual contract and service rates adopted by the Ventura County Board of Supervisors for the Ventura County Sheriff’s Office plus City administrative cost. SECTION 4. The City Council hereby approves the fee schedule attached as Exhibit “A” – Police Services Fees. SECTION 5. The City Council hereby approves the fee schedule attached as Exhibit “B” – False Alarm Billing Rates. SECTION 6. The City Council hereby approves the fee schedule attached as Exhibit “C” – Administrative Police Fees for Towing. Such fees apply to vehicle tows, whether for impound or storage purposes, as described herein. SECTION 7. All persons subject to any of the fees established herein shall be processed consistent with those applicable policies set forth by the County of Ventura Sheriff Office, acting as contractor to the City for Police Services. SECTION 8. This resolution shall become effective on November 1, 2020. 403 Resolution No. 2020-____ Page 3 SECTION 9. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 21st day of October, 2020. __________________________________ Janice S. Parvin, Mayor ATTEST: ___________________________________ Ky Spangler, City Clerk Attachments: Exhibit “A” – Police Services Fees Exhibit “B” – False Alarm Billing Rates Exhibit “C” – Administrative Police Fees for Towing 404 Resolution No. 2020-____ Page 4 “EXHIBIT A” POLICE SERVICES FEES A. Standard Police Service Fees Cost per Hour* Captain Annual Cost/1,800 + 15%† Sergeant Annual Cost/1,800 + 15%† Senior Deputy‡ Annual Cost/1,800 + 15%† Deputy‡ Annual Cost/1,800 + 15%† Cadet Annual Cost/900 + 15%† B. Overtime Police Service Fees Cost per Overtime Hour* Sergeant Annual Overtime Rate + 15%† Senior Deputy‡ Annual Overtime Rate + 15%† Deputy‡ Annual Overtime Rate + 15%† Cadet Annual Overtime Rate + 15%† *As calculated from the latest annual contract and services rates adopted by the Ventura County Board of Supervisors for the Ventura County Sheriff’s Office. † These rates include fifteen percent (15%) City general government overhead. ‡ Beat Coordinator hours are billed at either the Senior Deputy or Deputy Rate as applicable C. Penalty for Late Payment A penalty fee in the amount of ten percent (10%) shall be added each month to any fee imposed in the event the fee is not paid within thirty (30) days after the billing date. 405 Resolution No. 2020-____ Page 5 EXHIBIT “B” FALSE ALARM BILLING RATES A. False Alarm Responses Within a Period of Twelve (12) Consecutive Months Starting Each January 1 and Ending Each December 31 FIRST RESPONSE $ ZERO SECOND RESPONSE $ ZERO THIRD RESPONSE $100.00 FOURTH RESPONSE $200.00 FIFTH RESPONSE $300.00 SIXTH RESPONSE $400.00 SEVENTH RESPONSE $500.00 EIGHTH RESPONSE $600.00 NINTH and GREATER RESPONSE $700.00 B. Penalty for Late Payment A penalty fee in the amount of ten percent (10%) shall be added each month to any fee imposed in the event the fee is not paid within thirty (30) days after the billing date. 406 Resolution No. 2020-____ Page 6 Exhibit “C” ADMINISTRATIVE POLICE FEES FOR TOWING A. Administrative Fee A fee of $200.00 will be assessed for each person who owns a vehicle which is towed for impound or storage purposes, pursuant to this resolution. B. Penalty for Late Payment A penalty fee in the amount of ten percent (10%) shall be added each month to any fee imposed in the event the fee is not paid within thirty (30) days after the billing date. 407 SCHEDULE OF Attachment 1 2020-21 SERVICE RATES & FEES Schedule A All service rates are presented on an hourly basis unless otherwise indicated. Rates for 2019-20 are shown for comparison purposes only. 2019-2020 2020-2021 Community Room Rates: Government Organization/Youth Non-profit Groups (Deposit Not Required) Non-profit Groups, Community Groups and Other Groups: 1 - 3 Hours 75.00 75.00 3 - 5 Hours 149.00 149.00 5+ Hours 224.00 224.00 Cleaning/security deposit required 100.00 100.00 Fire District Appeals Board Fee Single Family Dwelling, owner occupied 5 Hrs 740.00 760.00 All Others 10 Hrs 1,480.00 1,520.00 30.00 30.00 OVERHEAD RATES: In County Overheard Rate:23.63% 26.87% Out-of-County Overhead Rate:14.19% 16.03% Shop Overhead Rate:9.25% 10.13% All fees are based on a finite level of effort and time to complete the task. Any task included herein for which the level of effort exceeds that which is incorporated in the fee shall be charged at a rate that is equal to the appropriate department personnel's hourly cost. VENTURA COUNTY SHERIFF'S DEPARTMENT Criminal Justice Fee (Booking Fee)503.87 481.76 E-mail and Inmate Program Package Rates*: 1 email 2.50 2.75 5 emails 6.50 6.75 10 emails 11.50 11.75 25 emails 25.25 26.75 50 emails 46.50 51.75 * $1.00 per email and additional $1.75 GovPayNet transaction fee Tow Fee 190.00 200.00 Not Sufficient Fund (NSF) - Per NSF returned item PG A-28 ATTACHMENT 2 408