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Home My WebLink AboutAGENDA REPORT 2020 1021 CCSA REG ITEM 10HCITY OF MOORPARK,  CALIFORNIA City Council Meeting of October 21, 2020 ACTION Approved Staff Recommendation, Including Adoption of Resolution No. 2020- 3956. BY B.Garza. H. Consider a Reimbursement Agreement and Donation to the Moorpark Watershed Parks Recreation and Conservation Authority (MWPRCA) and Resolution Amending Fiscal Year 2020/21 Budget. Staff Recommendation: 1) Approve Loan Agreement with MWPRCA in the amount of $41,000, and authorize the City Manager to sign the Agreement, subject to final language approval of the City Manager; and 2) Adopt Resolution No. 2020-3956, authorizing the use of City funding as match for the Proposition 68 Grant and amending the Fiscal Year 2020/21 budget to fund the advance payment and match funding. (Staff: Jessica Sandifer) (ROLL CALL VOTE REQUIRED) Item: 10.H. MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Jessica Sandifer, Community Services Manager DATE: 10/21/2020 Regular Meeting SUBJECT: Consider a Reimbursement Agreement and Donation to the Moorpark Watershed Parks Recreation and Conservation Authority and Resolution Amending Fiscal Year (FY) 2020/21 Budget SUMMARY It is recommended that the City Council advance funds in the amount of $41,000, and provide a donation of $10,000 to the Moorpark Watershed Parks, Recreation, and Conservation Authority (MWPRCA). These funds will facilitate use of the Proposition 68 Grant awarded to the MWPRCA by the Santa Monica Mountains Conservancy for a planning and design project for a future trail connection between the 80-acre open space and the Conejo Open Space Conservation Agency (COSCA) open space. BACKGROUND In 2011, the City purchased an 80-acre parcel in the Tierra Rejada Valley to preserve it as open space (80 Acres). The location of the property is outside Moorpark city limits. In 2016, the City Council approved a Joint Powers Agreement (JPA) with the Santa Monica Mountains Conservancy creating the MWPRCA. The JPA was created so that the City could purchase and transfer open space parcels to the MWPRCA for care and management, as well as the potential for additional opportunities for grants for recreation and trails in the open space areas. In 2017, the parcel was transferred to the MWPRCA. Currently, $6,900 of funding for property maintenance on the 80 Acres is provided by the City via a pass-thru to the MWPRCA budget. Other than that funding, there is no other funding available to open the property for public use. Staff has been exploring various grant opportunities for the 80 Acres. In March 2020, the MWPRCA applied for a planning and design grant from the Santa Monica Mountains Conservancy to prepare a trail alignment and feasibility study for a trail connection between the 80 Acres and the COSCA open space. The cost to prepare the study is $51,000. MWPRCA applied for a grant amount of $41,000 with an agency match of $10,000. Although match funding is not required for this grant, the addition of match funding makes the application more competitive. MWPRCA determined that a Item: 10.H. 409 Honorable City Council 10/21/2020 Regular Meeting Page 2 $10,000 match would limit the amount of funding required to be donated while still making the grant application competitive. Staff was notified in June 2020 that the MWPRCA had received the grant. DISCUSSION The Proposition 68 grant will provide for the services of a civil engineer to determine the feasibility and master plan the alignment for a trail connection. As mentioned previously, the MWPRCA is the owner of the 80 acre property and was awarded the Proposition 68 grant. The grant is a reimbursement grant and, as previously discussed, the MWPRCA does not currently have resources with which it can pay upfront for the $51,000 civil engineering services, which are part of the grant scope. Staff is requesting that the City approve a $41,000 loan from the General Fund (1000) Unreserved Fund Balance to the MWPRCA. The loan will be non-interest bearing. The MWPRCA will request reimbursement from the Proposition 68 grant and repay the loan from the grant funds. In addition, an appropriation of $10,000 from the General Fund (1000) Unreserved Fund Balance to MWPRCA is also requested to donate the required match funding for the grant. Since the opening of the 80 Acres for public use is a City Council Goal, and the trail connection to adjacent open spaces would benefit Moorpark residents, staff feels the donation of the $10,000 match funding to the MWPRCA is appropriate. Since the match funding is a donation, it will not be reimbursed by the grant funding, but is required to cover the costs for the civil engineering services. The attached resolution authorizes the $10,000 donation to the MWPRCA. Staff has prepared a reimbursement agreement for the MWPRCA for the $41,000 in funding, which will be reimbursed by the grant. FISCAL IMPACT Funds have not been allocated for this purpose in the Fiscal Year 2020/21 budget. Staff is requesting an allocation of $51,000 from the General Fund (1000) Unreserved Fund Balance to fund the loan and donation. COUNCIL GOAL COMPLIANCE This action is consistent with City Council Strategy 6, Goal 1, Objective 2 (6.1.2): “Develop options for use of 80-acre City owned open space parcel in the Tierra Rejada Valley for consideration by the City Council by June 30, 2020.” STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED) 1. Approve Loan Agreement with MWPRCA in the amount of $41,000, and authorize the City Manager to sign the Agreement, subject to final language approval of the City Manager; and 410 Honorable City Council 10/21/2020 Regular Meeting Page 3 2. Adopt Resolution No. 2020-____, authorizing the use of City funding as match for the Proposition 68 Grant and amending the Fiscal Year 2020/21 budget to fund the advance payment and match funding. Attachment 1: Loan Agreement Attachment 2: Draft Resolution No. 2020-____ 411 ATTACHMENT 1 REIMBURSEMENT AGREEMENT THIS REIMBURSEMENT AGREEMENT is entered into this ______ day of _________, __________, by and between the City of Moorpark ("City") and the Moorpark Watershed, Parks, Recreation and Conservation Authority (“Authority”). RECITALS WHEREAS, the Authority is a Joint Powers Authority authorized pursuant to the provisions of Title 1, Division 7, Chapter 5, Article 1 (Section 6500 et seq.) of the Government Code that was created for the purpose of acquiring, developing, maintaining, managing, and conserving additional park and open space lands, which may include lands for watershed protection and restoration purposes; and WHEREAS, in support of its mission, the Authority is developing plans to develop trails and trail connections to adjacent Conejo Open Space and Conservation Agency (“COSCA”) open space from the Authority owned 80-Acre parcel (“80 Acres”) in the Tierra Rejada Valley; and WHEREAS, the Authority has applied for and obtained a Proposition 68 grant, which funding shall be used for a planning and design project for a trail connection between the 80 Acres and the COSCA open space; and WHEREAS, the Authority can only use the grant funding as authorized in the Proposition 68 Standard Grant Agreement (“Grant Agreement”); and WHEREAS, the Authority has need for temporary financial assistance from the City of Moorpark in order to perform under the Grant Agreement, which the Authority would repay to the City with grant reimbursement payments. COVENANTS NOW , THEREFORE, THE CITY AND AUTHORITY AGREE AS FOLLOWS: SECTION 1. Amount and Use of Funds. The City, from its Endowment Fund, will advance to the Authority the amount of forty-one thousand dollars ($41,000). Authority agrees to use such funding only for those purposes set forth in the Grant Agreement. The advance shall bear no interest. SECTION 2. Repayment of Funds. The Authority will repay the advance, in full on or before June 30, 2023, which is the end of the grant term, unless the term is extended or this Agreement is extended by amendment. 412 SECTION 3. Obligation Constitutes Indebtedness. This Reimbursement Agreement shall constitute an obligation and debt of the Authority to use all available grant funds to repay the City. Such indebtedness shall be subordinate to any and all other Authority indebtedness incurred by the Authority. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. MOORPARK WATERSHED, PARKS CITY OF MOORPARK RECREATION AND CONSERVATION AUTHORITY _______________________________ _____________________________ Don Robinson, Chair Troy Brown, City Manager ATTEST: ATTEST: _______________________________ _____________________________ Authority Secretary Ky Spangler, City Clerk 413 RESOLUTION NO. 2020-___ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR 2020/21 BUDGET TO ALLOCATE $51,000 FROM THE GENERAL FUND (1000) TO ADVANCE $41,000 TO THE MOORPARK WATERSHED, PARKS, RECREATION AND CONSERVATION AUTHORITY (MWPRCA) FOR TIERRA REJADA VALLEY TRAIL CONNECTION PROJECT AND AUTHORIZING A MATCH DONATION OF $10,000 WHEREAS, the City Council adopted the Operating and Capital Improvement Budget for Fiscal Year 2020/21 on June 21, 2020; and WHEREAS, the MWPRCA is a joint-powers agency between the City of Moorpark and the Santa Monica Mountains Conservancy (SMMC); and WHEREAS, the MWPRCA was granted a Proposition 68 grant from the SMMC for the Tierra Rejada Valley Trail Connection project; and WHEREAS, the MWPRCA does not have sufficient funding to advance the funds for the grant related work; and WHEREAS, a staff report has been presented to City Council requesting approval of a reimbursement agreement and advance to the MWPRCA in the amount of $41,000, which would be reimbursed with the Proposition 68 grant funds; and requesting approval of a $10,000 donation to the MWPRCA for required match funding; and WHEREAS, a budget amendment in the amount of $51,000 from the General Fund (1000) is needed to fund the advance and donation; and WHEREAS, Exhibit “A” hereof describes said budget amendment and its resultant impact to the budget line items. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment in the amount of $51,000 from the General Fund (1000), as more particularly described in Exhibit A, is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. ATTACHMENT 2 414 Resolution No. 2020-____ Page 2 PASSED AND ADOPTED this 21st day of October 2020. ________________________________ Janice S. Parvin, Mayor ATTEST: ___________________________________ Ky Spangler City Clerk Attachment: Exhibit A – Budget Amendment 415 Resolution No. 2020-____ Page 3 FUND BALANCE ALLOCATION: Fund-Account Number Amount 1000-000-00000-33990 51,000.00$ Total 51,000.00$ EXPENDITURE APPROPRIATION: Account Number Current Budget Revision Amended Budget 1000-173-00000-56990 -$ 10,000.00$ 10,000.00$ 1000-173-00000-59030 -$ 41,000.00$ 41,000.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Total -$ 51,000.00$ 51,000.00$ Fund Title GENERAL FUND EXHIBIT A BUDGET AMENDMENT FOR GENERAL FUND (1000) ADVANCE AND DONATION TO MWPRCA FOR TIERRA REJADA VALLEY TRAIL CONNECTION PROJECT FY 2020/21 416