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Home My WebLink AboutAGENDA REPORT 2021 0203 CCSA REG ITEM 10HCITY OF MOORPARK,  CALIFORNIA City Council Meeting of February 3, 2021 ACTION Approved Staff Recommendation. BY B.Garza. H. Consider Authorization for Recordation of the Notice of Completion for the Metrolink South Parking Lot South Entry Project and Release of Bonds in Accordance with the Contract. Staff Recommendation: 1) Authorize the City Clerk to file the Notice of Completion; and 2) Authorize release of the Performance Bond (Number CMGP0002895) and Payment Bond (Number CMGP0002895) as outlined in the Agenda Report. (Staff: Shaun Kroes) Item: 10.H. MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Shaun Kroes, Program Manager DATE: 02/03/2021 Regular Meeting SUBJECT: Consider Authorization for Recordation of the Notice of Completion for the Metrolink South Parking Lot South Entry Project and Release of Bonds in Accordance with the Contract BACKGROUND & DISCUSSION On December 18, 2019, the City Council awarded the Metrolink South Parking Lot South Entry Project (Project) to United Construction & Landscape Inc. (United) for $318,000, plus a contingency of $31,800, for a total contract value of $349,800.00. There were four change orders issued for the project with a net increase of $16,135.35. The Change Orders and their individual costs are itemized below: Change Order # Description Cost/(Credit) Change Order #1 Costs for changing the planned installation of an irrigation mainline and point of connection from the south side of the existing driveway to the north side of the existing driveway, tree and shrub removal, and septic tank abandonment. Total Costs: $15,708.06. Credits for removal of original bid item of irrigation mainline work. Total Credits: $15,000.00 $ 708.06 Change Order #2 Costs for additional rounded corners (two) on the concrete pedestrian crossing between the pedestrian crossing and greenscape area. $ 651.45 Change Order #3 Costs for replacing existing concrete curb and form a new concrete curb between an existing catch basin and new crosswalk; remove and replace approximately 1,600 square feet at the new driveway intersection; additional grinding of asphalt on 1st Street; and add a new asphalt curb by existing catch basin. $ 12,184.43 Change Order #4 Costs for a topographic survey of new intersection and repainting of a stop legend on Moorpark Avenue common wire replacement. $ 2,591.41 Change Order Total: $ 16,135.35 Item: 10.H. 626 Honorable City Council 02/03/2021 Regular Meeting Page 2 The final contract cost is $334,135.35, as broken down below: Initial Contract Cost 318,000.00$ Contingency/Change Order Items 16,135.35$ TOTAL CONTRACT COST 334,135.35$ Staff is recommending that the City Council authorize the recordation of the Notice of Completion. With the City Council’s authorization to record the Notice of Completion, the project bonds will be released as follows: • Performance Bond No. CMGP0002895 shall be null and void one (1) year after the recordation of the Notice of Completion; and • Payment Bond No. CMGP0002895 shall be null and void one (1) year after the recordation of the Notice of Completion. FISCAL IMPACT There is no fiscal impact with the release of performance and payment bonds. Construction costs of the Project are 80% reimbursable with a Federal Transit Administration (FTA) Section 5307 grant. The City will receive $267,308.00 in reimbursement for construction costs ($127,232.00 was received in Fiscal Year (FY) 2019/20 and the remaining $140,076.00 will be received in FY 2020/21). Additionally, the City is eligible to receive reimbursement for staff time associated with the project, which so far included $34,040.00 in staff reimbursement in FY 2019/20. The City will have up to $39,363 in available funding for staff reimbursements in FY 2020/21. The staff-time reimbursement frees additional Transportation Development Act (TDA) Article 8c Funds (2414) for transit programs. Table 1 below also provides a summary of remaining Project funds that will become available for other City projects/programs. In summary, $40,500.00 of savings will be available for other projects/programs. 627 Honorable City Council 02/03/2021 Regular Meeting Page 3 Table 1: Project Expenditure Breakdown and Project Savings Fund Expense Line Expense Line Description Current FY 19/20*Contractor TSM 2001-311-C0029-55300 Professional Services 108,258$ (47,936)$ RJR (Amendment No. 2) (58,385)$ Phoenix (1,600)$ RJR (Amendment No. 5) Balance 337$ Becomes Available TDA/FTA 2414-311-C0029-55200 Infrastructure 362,351$ (279,840)$ United - FTA Portion (23,475)$ United - TDA 8c (local match) (1,591)$ Misc (attorney & advertising) (11,594)$ RJR (Amendment No. 3) (5,839)$ Phoenix (Amendment No. 1) (4,400)$ Phoenix (Amendment No. 2) Balance 35,612$ Becomes Available STA 2413-311-C0029-55200 Infrastructure 45,903$ (43,350)$ United - (Local Match) Balance 2,553$ Becomes Available TSM 2001-311-C0029-55200 Infrastructure 2,000$ (2)$ United - (Local Match) Balance 1,998$ Becomes Available 2,335$ 2,553$ 35,612$ Total Savings 40,500$ Subtotal TSM (Fund 2001) Subtotal STA (Fund 2413) Subtotal TDA (Fund 2414) COUNCIL GOAL COMPLIANCE This action in consistent with City Council Strategy 5, Goal 5, Objective 1 (5.5.1): Complete the south Metrolink parking lot. STAFF RECOMMENDATION 1. Authorize the City Clerk to file the Notice of Completion; and 2. Authorize release of the Performance Bond (Number CMGP0002895) and Payment Bond (Number CMGP0002895) as outlined in the agenda report. Attachment: Notice of Completion 628 ATTACHMENT RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: CITY OF MOORPARK 799 Moorpark Avenue Moorpark, California 93021 Attn: City Clerk NO FEE REQUIRED PURSUANT TO: Government Code Sections 6103 and 27383 Space above this line for Recorder's use NOTICE OF COMPLETION Notice pursuant to Civil Code Section 9204 must be filed on or within 15 days after the date of completion of a work of improvement. Civil Code Section 9200 provides that completion of a work of improvement occurs at the earliest of (a) acceptance of the work of improvement by the public entity or (b) cessation of labor on the work of improvement for a continuous period of 60 days. Notice is hereby given that: The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: The full name of the owner is: City of Moorpark The full address of the owner is: 799 Moorpark Avenue, Moorpark, California 93021 The nature of the interest or estate of the owner is: owner in fee The owner retained a contractor to perform a work of improvement as follows: Metrolink South Parking Lot South Entry The name and address of the contractor, if any, for such work of improvement was: United Construction & Landscape Inc. 9018 Balboa Blvd, #128, Northridge, CA 91325 The date of the contract was: January 21, 2020 The name and address of the surety, if any, was: American Contractors Indemnity Company, 801 S. Figueroa St. Ste 700, Los Angeles, CA 90017 The name and address of the construction lender, if any, for such work of improvement was: None The property on which the work of improvement was constructed is in the City of Moorpark, County of Ventura, State of California, and is described as follows: Metrolink South Parking Lot South Entry The street address of said property is: 65 1st Street, Moorpark, CA 93021 Date labor ceased on the work of improvement: November 24, 2020 The work of improvement was completed on: February 3, 2021 Dated: Signed: Troy Brown, City Manager, City of Moorpark, 799 Moorpark Ave., Moorpark, California VERIFICATION I, the undersigned, say: I am the City Manager of the City of Moorpark. I am authorized to make this verification for and on behalf of the City of Moorpark and I make this verification for that reason. I have read this Notice of Completion and the matters stated in this Notice of Completion are true of my own knowledge. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed on , 2021, at Moorpark, California. Signed:__________________________________________________________________________________ Troy Brown, City Manager, City of Moorpark, 799 Moorpark Avenue, Moorpark, California 93021 629