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Home My WebLink AboutRES CC 2021 3998 2021 0317 RESOLUTION NO. 2021-3998 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, ADOPTING REVISED FACILITY RENTAL FEES, DEPOSITS, AND ADDITIONAL CHARGES; AND RESCINDING RESOLUTION NO. 2020-3964 WHEREAS; the City previously adopted Resolution No. 2020-3964, which established facility rental fees and related rules; and WHEREAS, at its meeting of March 17, 2021, the City Council reviewed and concurred with the amendments to the Rental Fees, Deposits, and Additional Charges; and WHEREAS, Resolution No. 2020-3964 shall be rescinded and replaced with the Resolution herein. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. City Council Resolution No. 2020-3964 is hereby rescinded upon the effective date of this Resolution. SECTION 2. Rental Fees, Deposits and Additional.Charges for the rental use of City Facilities shall be as shown on Exhibit A, attached hereto. SECTION 3. This Resolution shall become effective upon adoption. SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 17th day of March, 2021. `ta' ALS, Ja ce S. Parvin, Mayor 0 ATTEST: 1°141r)2161iit Predik-G-44 Ky Sp gle , Ci lerk Vt)/47 Exhibit A— Rental Fees, Deposits and Additional Charges for the ren of City Facilities Resolution No. 2021-3998 EXHIBIT A Page 2 Rental Fees, Deposits, and Additional Charges for City Facility Rentals Section 1.1 Purpose The purpose and intent of the City Council in adopting the Schedule of Rental Fees, Deposits, and Additional Charges shall be to provide directory guidelines for staff and the public relating to the fees, deposits, and additional charges required to rent City facilities, structures, and amenities. Fees shall be charged based on Group Classifications, as defined in the Rules and Regulations Governing City Facility Rentals Resolution, as may be amended from time to time. The City shall reserve the right to make adjustments or impose additional fees on a case-by-case basis as a determination of the approval of a Rental Permit pursuant to Moorpark Municipal Code Section 12.16.140 and the current City Council Resolution Adopting Rules and Regulations Governing City Facility Rentals. As used in this resolution, "Direct Costs" shall be defined as measurable or quantifiable costs to the City resulting directly from the rental use, including but not limited to staff time, police costs, traffic control, etc.. Section 1.2 Hourly Park Rental Fees Park rental fees shall be charged on an hourly basis based on the Groups defined in the City Council's Resolution Adopting Rules and Regulations Governing City Facility Rentals. Rental fees for City park Facilities shall be as follows: Park Rental Description Group 1 Group 2 Group 3 Group 4 Ballfield (softball or baseball) Direct Costs $20 $25 $30 Athletic Field (soccer or Direct Costs $20 $25 $30 football) Open Grass Area Direct Costs $10 $15 $20 Field lights $28 $35 $40 $45 Electricity (other than field Direct Costs $5 $8 $12 lights) Basketball Court (outdoor) Direct Costs $8 $12 $20 Tennis Court Direct Costs $8 $12 $15 Pickle Ball Court (each) Direct Costs $4 $8 $12 Multi-purpose court (AVCP*) Direct Costs $15 $20 $25 Horseshoe pit Direct Costs $8 $12 $20 Bocce ball court Direct Costs $8 $12 $20 Picnic table Direct Costs $5 $8 $12 Gazebo (Poindexter Park) Direct Costs $8 $12 $20 Small Pavilion (Campus, Campus Canyon, Glenwood, Direct Costs $20 $25 $40 Mountain Meadows, Tierra Rejada. Maximum 75 people.) Medium Pavilion (College View, Mammoth Highlands, Direct Costs $25 $35 $50 Miller, Peach Hill. Maximum 100 people.) Large Pavilion (AVCP west, Poindexter. Maximum 175 Direct Costs $35 $45 $70 people.) Resolution No. 2021-3998 Page 3 Peppertree Pavilion (AVCP) Direct Costs $80 $100 $160 AVCP Recreational Trail Direct Costs $25 N/A N/A Parking Lot (per space) Direct Costs $3 $5 $7 Parking Lot Small (< 20 Direct Costs $20 $25 $30 spaces) Parking Lot Med (20-75 Direct Costs $30 $35 $45 spaces) Parking Lot Large (76+ spaces) Direct Costs $40 $50 $60 Skatepark (lessons, classes, Direct Costs $25 $35 $50 camps) Skatepark (events, exclusive Direct Costs $100 $150 $200 use) Snack Bar (AVCP) Direct Costs $15 $25 $50 Batting Cages (Poindexter Direct Costs $8 $12 $20 Park) *AVCP =Arroyo Vista Community Park Section 1.3 Indoor Facility Use Fees Fees are calculated on an hourly basis unless otherwise noted. Fees for Group 2, 3, and 4 include one (1) staff person for the duration of the rental. Arroyo Vista Recreation Center (AVRC) Group 1 Group 2 Group 3 Group 4 Sycamore Room Direct Cost $ 60.00 $ 70.00 $ 80.00 Jacaranda and Cypress Room Direct Cost $45.00 $ 55.00 $ 65.00 Magnolia Conference.Room Direct Cost $ 20.00 $ 30.00 $40.00 Kitchen Use Fee* Direct Cost $ 20.00 $ 30.00 $40.00 Gymnasium Use Fee Direct Cost $ 60.00 $ 70.00 $ 80.00 Community Center Group 1 Group 2 Group 3 Group 4 Apricot Room Direct Cost $ 60.00 $ 70.00 $ 80.00 Citrus Room Direct Cost $ 45.00 $ 55.00 $ 65.00 Kitchen Use Fee* Direct Cost $ 20.00 $ 30.00 $40.00 *AVRC and Community Center Kitchen Use Fee is calculated hourly in conjunction with a room rental. (Kitchen may not be rented by itself.) Table Chair Stage Equipment Use Fees $5.00/each $0.25/each $25.00/section Seating Capacities: • AVRC Sycamore Room: Up to158 seated with tables and chairs, up to 340 seated theater style • AVRC Jacaranda and Cypress Rooms: Up to 98 seated with tables and chairs, up to 210 seated theater style • AVRC Magnolia Conference Room: Up to 25 • Community Center Apricot Room: Up to 150 seated with tables and chairs, up to 205 seated theater style • Community Center Citrus Room: Up to 80 seated with tables and chairs, up to 100 seated theater style Resolution No. 2021-3998 Page 4 Section 1.4 Flat Rate Fees Fees shall be charged for administrative and other services and specified equipment rental at a flat rate. Flat rate Rental fees shall be as follows: Permit Application Fees Group 1 Group 2 Group 3 Group 4 (Nonrefundable) Single Date/Single Facility $0 $15 $15 $15 Single Date/Multiple Facilities or $0 $25 $25 $25 Multiple Dates/Single Facility Multiple Dates/Multiple Facilities $0 $40 $40 $40 Sports Tournaments 500-1,999 $0 $50 $75 $100 total attendance Sports Tournaments 2,000+total $0 $75 $100 $125 attendance Events 500 -1,999 total attendance $0 $50 $75* $100* Large Events 2,000+ total $0 $75 $100* $125* attendance Youth Sports Organization n/a $10 n/a n/a Seasonal Permit (fee is per field) *Rental also requires payment of 10% of event gross receipts Other Flat Rate Fees Group 1 Group 2 Group 3 Group 4 Refund Processing Fee (to process $0 $15 $15 $15 a Rental cancellation/refund) Attraction/Performer Permit Fee $0 $10 $10 $10 (Pre-approved company) Attraction/Performer Permit Fee* $25 $50 $75 $100 (All others) Late Fee (for applications submitted less than 3 business days in $0 $20 $20 $20 advance) Change Fee (for renter requested changes to approved permits. Fee is per facility and date, not to $0 $5 $5 $5 exceed Permit Application Fee. Changes must be made (5) business days prior to rental date.) Field Preparation Fee $40 $50 $60 $75 Soccer Goal Rental* $25 $35 $45 $60 Softball/Baseball Base Rental* $10 $15 $20 $25 Vendor Fee (per vendor) $0 $25 $50 $75 Alcohol Permit Fee $0 $50 $75 $100 Parking Lot Small (< 20 spaces)** $0 $140 $175 $225 Parking Lot Med (20-75 spaces)** $0 $200 $250 $325 Parking Lot Large (76+ spaces)** $0 $275 $350 $450 Parking Lot w/ Film Permit*** N/A $250 $250 $250 * Security deposit also required **Rate is per day ***Rate applies to unimproved parking lots and improved parking lots not associated with a public park or building. Improved parking lots associated with public parks and buildings will be charged at the daily rate stated above for the parking lot size, or$250, whichever is higher. Resolution No. 2021-3998 Page 5 FACILITY RENTAL GROUP CLASSIFICATIONS. Rental group classifications shall be as follows: Purpose The purpose and intent of the City Council in adopting the Rental Group Classifications shall be to provide direction for staff and the public relating to the classification of groups and individuals renting City Facilities. Group Classification Definitions GROUP 1: Governmental agencies directly serving City residents when the Rental use is of direct benefit to City residents, and Moorpark nonprofit organizations with current tax exempt status under Section 501(c)(3), 501(c)(4), 501 (c)(6), 501 (c)(19) of the U.S. Revenue Code chartered within the limits of the City of Moorpark or with an official branch or chapter located within the City of Moorpark. Rentals by Moorpark nonprofit organizations must meet all of the following criteria in order to be categorized under Group 1: • The Rental is intended for, and open to, the general public. • No admission or entry fee is charged to attend the Rental. • The Rental spans no more than three (3) consecutive days, and is held no more than once per year. • • Rental attendance is less than 2,000 people. GROUP 2: City residents and businesses for noncommercial purposes (no entrance fees or sales), certain nonprofit organizations based in the City of Moorpark, and governmental agencies serving the residents of the City of Moorpark, when the rental does not comply with the requirements of Group 1. • The designation of City of Moorpark resident applies to individuals who live within the incorporated Moorpark City boundary. Proof of residency is required. The designation of a Moorpark business applies to businesses with a physical address (no post office boxes) within the incorporated City of Moorpark boundary and with a current Moorpark Business Registration. • The designation of a Moorpark nonprofit organization applies to those with current tax exempt status under Section 501(c)(3), 501(c)(4), 501 (c)(6), 501 (c)(19) of the U.S. Revenue Code chartered within the limits of the City of Moorpark, or with an official branch or chapter located within the City of Moorpark. Proof of 501 (C) status is required. • The designation of governmental agency directly serving the residents of Moorpark applies, but is not limited, to the following agencies: Moorpark Unified School District, Moorpark College, Ventura County Water Works District I, County of Ventura, Ventura County Superintendent of Schools, and agencies of similar status as determined at the Director's sole discretion. • For park field rentals, a minimum of 51% of those attending the rental must be City of Moorpark residents in order for the Renter to be classified under Group 2. Resolution No. 2021-3998 Page 6 GROUP 3: Residents of the Moorpark Unified School District boundaries that reside outside of the City's incorporated limits, Moorpark businesses for commercial purposes, and non-Moorpark nonprofit organizations. • The designation of residents of the Moorpark Unified School District boundary applies to individuals living within the District boundaries but outside of the City's incorporated limits. Proof of address is required. • The designation of non-Moorpark nonprofit organizations applies to nonprofit organizations with current tax exempt status under Section 501(c)(3), 501(c)(4), 501 (c)(6), 501 (c)(19) of the U.S. Revenue Code, chartered outside of the City of Moorpark and with no official chapters or branches located within the City of Moorpark. • The designation of a Moorpark business applies to businesses with an established address within the incorporated City boundary and with a current Moorpark Business Registration. GROUP 4: All other Renters not included in Groups 1, 2, or 3. Section 1.5 Payment Schedule For Reservation Applications submitted more than thirty (30) calendar days in advance of the first rental date requested, and with rental fees exceeding $500.00, the Renter may submit partial payment of not less than $200.00, which will be applied toward the rental fees. Payment of all rental fees is due in full thirty (30) calendar days prior to the first rental date on the Rental Permit. For Reservation Applications submitted thirty (30) calendar days or less before the first rental date requested, full payment must be made at the time the Reservation Application is submitted. For all rentals with rental fees totaling $500.00 or less, full payment must be made at the time the Reservation Application is submitted. Fees for Reservation Applications submitted less than ten (10) business days in advance must be paid by credit card (Visa or MasterCard only), cashier's check, money order, or cash. Personal checks will be accepted only when the Reservation Application is submitted ten (10) or more business days in advance. • Reservation dates on a Rental Permit may not span a time period of more than ninety (90) calendar days, except those Rental Permits issued to youth sports organizations for use under an agreement with the City. Security deposits must be paid in full at the time the Reservation Application is submitted. Resolution No. 2021-3998 Page 7 Section 1.6 Refundable Security Deposits The following security deposit amount(s) shall be collected to ensure return of rented equipment and protection of City property. All or a portion of the deposit may be retained for the reasons specified in the City Council's Resolution Adopting Rules and Regulations Governing City Park Rentals. Security Deposit Description All Groups Soccer Goals $100 Softball/Baseball Bases $100 Attractions, Performers, Equipment (except City preauthorized) $100 Stage (Indoor use only) $100 Snack Bar $500 Park Rentals 51+ attendance $100 Park Rentals 200+ attendance, Indoor Rentals $300 Park Rentals 500+ attendance, Rentals w/alcohol, AVRC Gym $500 Park Rentals 2000+ attendance $1000 Attraction Company Deposit $500 Section 1.7 Additional Charges Additional charges over the basic rates are as follows: A. Staff Fees: Staff fees will be charged when staff is required for additional set up, breakdown, or cleanup beyond normal time requirements, for tournaments, for indoor Rentals with 100 or more total attendance and park Rentals with 200 or more total attendance, for Rentals with alcoholic beverages, or for special circumstances as described in the City Council's Resolution Adopting Rules and Regulations Governing City Facility Rentals. Staff fees shall be charged in accordance with the current billing rate established in the City Council's Staff Billing Rates Resolution, as follows: Part-time staff: Hourly rate equivalent to the current billing rate for the Park and Facility Attendant Ill position. Full-time staff: Hourly rate equivalent to the current billing rate for the applicable position. B. Police Service Fees: Fees for Police service may be charged for any rental requiring Police services, as determined necessary by the Director. For all Groups, the Police service fee shall be consistent with the City Council's Resolution Establishing Police Service Fees (hourly rate plus a fifteen percent City general government overhead cost). Resolution No. 2021-3998 Page 8 C. Contract Security Guards: Fees for private Security Guards may be charged for any rental requiring Security Guards, as determined necessary by the Director. The fee for Security Guards shall be the City's current hourly contract rate + 15% D. Insurance Fees: For Rentals which require insurance in accordance with the City Council's Resolution Adopting Rules and Regulations Governing City Facility Rentals, insurance fees shall be charged to the Renter in accordance with current rates as established by the City's insurance provider. Insurance fees may be waived if insurance documentation is provided, including certificate of liability insurance and endorsement naming the City of Moorpark as additional insured, in accordance with the City Council's Resolution Adopting Rules and Regulations Governing City Facility Rentals. E. Large Event and Large Venue Waste Management: Consistent with Article V of Chapter 8.36, Solid Waste, of the City's Municipal Code, all large events and large venues, as defined in Chapter 8.36, are subject to the requirements of that Chapter, including the requirement for a waste management plan and a waste management fee as established by resolution of the City Council. F. Other Charges: Additional charges may be levied for rental requests containing unusual activities or accommodations as determined by the Director. Section 1.8 Cancellation Fees Rental fee refunds for cancellations by the Renter are subject to the provisions established in the City Council's Resolution Adopting Rules and Regulations Governing City Facility Rentals, which includes description of deductions for the Processing Fee and Cancellation Fee. The amount of the Processing Fee is included under Section 3.4, Flat Rate Fees. The amount of the Cancellation Fee for a cancellation, as described in the Rules, shall be as follows: Description All Groups 50% of Rental Cancellation Fee Fees Resolution No. 2021-3998 Page 9 STATE OF CALIFORNIA ) COUNTY OF VENTURA ) ss. CITY OF MOORPARK ) I, Ky Spangler, City Clerk of the City of Moorpark, California, do hereby certify under penalty of perjury that the foregoing Resolution No. 2021-3998 was adopted by the City Council of the City of Moorpark at a regular meeting held on the 17th day of March, 2021, and that the same was adopted by the following vote: AYES: Councilmembers Castro, Enegren, Groff, Pollock, and Mayor Parvin NOES: None ABSENT: None ABSTAIN: None WITNESS my hand and the official seal of said City this 17th day of March, 2021. Ky Sp le , Cit lerk (seal) oaP�,w. Al,‘111117•Pir. 40_ lidivival • 9 JULY