HomeMy WebLinkAboutAGENDA REPORT 2021 0317 CCSA REG ITEM 10K SUPPLEMENTAL
MOORPARK CITY COUNCIL
SUPPLEMENTAL
AGENDA REPORT
TO: Honorable City Council
FROM: Kambiz Borhani, Finance Director
BY: Chris Thompson, Senior Information Systems Analyst
DATE: 03/17/2021 Regular Meeting
SUBJECT: Consider Agreement with Digital Telecommunications Corporation for
City Hall Telephone System Replacement, Citywide Telephone
Systems Service and Maintenance, and Communications Cabling,
Networking, Installation, and Software Services; and Consider Waiver
of City Purchasing Procedure Pursuant to Moorpark Municipal Code
Section 3.04.120
Subsequent to the posting of the subject agenda item, Finance staff discussed the budget
amendments/transfers proposed in Exhibit A with both State and City Auditors. Based
on those conversations and concurring recommendations, staff proposes the following
changes to the Fiscal Impact statement:
“The funding for this project will be paid for from Internal Service Fund (which is funded
by General Fund where CARES Act funding is also recorded under the existing budget).
Due to cost containment measures implemented, there is sufficient funding available in
the Information Systems Internal Services Fund account number 9000-134-00000-51000
to cover the costs of the proposed agreement. Staff recommends that the proposed
agreement be paid for directly from this account rather than associated budget
amendments/transfers or distributions as contemplated by the subject Agenda item.”
Staff recommendations related to the subject Agenda item are now limited to the
following:
• Staff recommends City Council exercise its authority to waive the competitive
bidding process pursuant to Moorpark Municipal 3.04.120. This action is supported
by the preparation of DTC’s quote under the auspices of a statewide procurement
contract and the sole-source nature of the services and equipment the City seeks
to acquire.
• Staff recommend the City Council authorize and direct the City Manager to execute
the Agreement with DTC for City Hall Telephone System Upgrade, Five Year
Service Agreement, and Blanket Agreement for Network, Cabling, and Other
services as outlined by the Agenda Item.
Item: 10.K.
SUPPLEMENTAL