HomeMy WebLinkAboutAGENDA REPORT 2021 0407 CCSA REG ITEM 10DCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of April 07, 2021
ACTION Approved Staff Recommendation
(Roll Call Vote: Unanimous).
BY B.Garza.
D. Consider Award of Agreement to Stantec Consulting Services Inc. for Arroyo Drive
Design Services. Staff Recommendation: Authorize award of Agreement to Stantec
Consulting Services Inc., in an amount not to exceed $326,219.30, including a ten
percent (10%) contingency in the amount of $29,656.30; and authorize the City
Manager to sign the Agreement, subject to final language approval of the City
Manager and City Attorney. (Staff: Shaun Kroes)
Item: 10.D.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Shaun Kroes, Public Works Manager
DATE: 04/07/2021 Regular Meeting
SUBJECT: Consider Award of Agreement to Stantec Consulting Services, Inc. for
Arroyo Drive Design Services
SUMMARY
Staff is requesting that City Council approve an Agreement (attached) with Stantec
Consulting Services, Inc. (Stantec) for design and construction bid documents for two
capital projects; Project C0035 (Overlay of Arroyo Drive) and Project C0037 (Arroyo Drive
Bike/Ped). The request comes after City Council authorized staff to release a Request
for Proposal (RFP) for Arroyo Drive Design Services.
BACKGROUND
On May 13, 2020, the City Council approved a RFP for Design Services for two capital
projects; Project C0035 (Overlay of Arroyo Drive) and Project C0037 (Arroyo Drive
Bike/Ped). The RFP included two phases:
Phase 1 would design the resurfacing and widening of Arroyo Drive between the western
boundary of Simi Valley and the railroad right of way, adding bike lanes in both directions
and a sidewalk on the south side. The Phase 1 scope was approximately 4,100 centerline
feet. It would also include survey of both the Phase 1 scope of work and the Phase 2
scope of work; between the railroad and crossing, Ventura County Watershed, and
Caltrans rights of way on Arroyo Drive and Caltrans right of way on Collins Drive to the
end of both Phases of the work at the intersection of Collins Drive. Phase 1 also included
a warrant analysis for possible traffic control devices at the T intersection of the Villa del
Arroyo Mobile Home Park driveway at Arroyo Drive.
Phase 2 was for design and environmental analysis of improvements along the remainder
of Arroyo Drive to the eastbound Collins Drive ramps including bicycle and pedestrian
improvements, signal improvements and some resurfacing. The work would require
coordination and approvals with Metrolink/Union Pacific/Public Utility Commission, the
Item: 10.D.
397
Honorable City Council
04/07/2021 Regular Meeting
Page 2
Ventura County Watershed Protection District, and Caltrans because Phase 2 is largely
in other agencies’ rights of way.
The RFP was issued on May 14, 2020, with an initial submittal deadline of June 12, 2020.
The RFP was amended once on June 11, 2020, extending the RFP deadline to June 26,
2020. The City received proposals from the following four firms:
• Huitt-Zollars
• KOA
• Phoenix Civil Engineering, Inc.
• Stantec Consulting Services, Inc.
DISCUSSION
From the list of submitted proposals, two firms were identified to move forward with
interviews; Huitt-Zollars and Stantec. The then City Engineer/Public Works Director
retired on October 2, 2020. Consequently, progress on the project was delayed. Due to
the extended length of time between when the original proposals were submitted and staff
was able to move forward with interviews, the top two firms (Huitt-Zollars and Stantec)
were permitted to submit revised proposals, which were submitted to the City on
November 4, 2020.
Interviews of both firms took place on November 19 and November 20, 2020. The
interview panel consisted of three Public Works staff and one panelist from m6, the City’s
contracted municipal engineering services firm. Each firm was scored on both its
respective proposal as well as the interview performance. The combined scores of the
panelists are provided in Table 1 below:
Table 1: Combined Panelists’ Score
Consultant Proposal Interview T otal
Stantec 378 382 760
Huitt-Zollars 372 380 752
Stantec was selected as the top firm. It should be noted that all firms were required to
submit their pricing in separate envelopes that remained sealed during the evaluation
period. Only the top firm would have its pricing information opened. During the interview
process City staff and the firms discussed the possibility of adjusting the original scope of
work into a different format compared to the original Phase 1 and Phase 2 approach.
Staff requested that Stantec (the top-ranked candidate) submit a revised proposal that
incorporated a more holistic approach to the entire area rather than focusing on
construction of the sidewalk east of the railroad crossing and Arroyo Drive’s overlay. The
revised scope includes preparing preliminary design and environmental clearance for all
of Arroyo Drive (up to the city limit line). This is to help ensure that construction
improvements that take place east of the railroad crossing will line up correctly with future
398
Honorable City Council
04/07/2021 Regular Meeting
Page 3
construction improvements that occur at the railroad crossing and westward to Collins
Drive. Once the overall preliminary design is complete, Stantec will move forward with
final design/bid documents for construction of the Arroyo Drive sidewalk east of the
railroad tracks and Arroyo Drive overlay.
FISCAL IMPACT
Stantec’s proposal is for $296,563.00. Staff is proposing a 10% contingency in the
amount of $29,656.30. The total not-to-exceed amount for Stantec is proposed to be
$326,219.30.
The City has multiple funding sources for the project.
Project C0035 (Arroyo Drive Overlay):
• $536,344 in Local Transportation Development Act (TDA) Fund 8A (2412)
Project C0037 (Arroyo Drive Bike/Ped Project):
• Sidewalk Installation (Villa del Arroyo Mobile Home Park to Simi Valley city limit).
- $200,000 in TDA Fund Article 3 Fund (2411) (50% local match requirement)
- $200,000 in Traffic System Management Fund (2001) (50% local match)
- $16,856 in TDA Article 3 Fund (2411) (no match required)
• Bike/Ped Design Improvements (Campus Park Drive to railroad tracks on Arroyo
Drive)
- $531,180 in TDA Article 3 Bike/Ped Fund (2411) (11.47% local match
required).
- $68,820 in TSM Fund (2001) (the 50% local match)
Table 2 on the following page provides a breakdown of how Stantec’s expenses are
initially proposed to be funded. It should be noted; however, that due to the grant funding
requirements, Stantec will be requested to document actual costs associated with either
paving improvements, design work for improvements west of the railroad tracks, and
sidewalk improvements. This may result in adjustments to the amount charged to the
expense lines listed below; however, the total not to exceed will remain the same.
399
Honorable City Council
04/07/2021 Regular Meeting
Page 4
Table 2: Arroyo Improvement Expenditure Lines
Fund Expense Line Description
Current
FY 20/21 Contractor/scope
TDA 8a 2412-311-C0035-55300 Professional Services $90,000.00
($85,856.23)Stantec-Road Design
Balance $4,143.77
TDA 8a 2412-311-C0035-55200 Infrastructure $446,344.00
Total CIP C0035 $536,344.00
Total Encumbered ($85,856.23)
Remaining CIP C0035 $450,487.77
Fund Expense Line Description
Current
FY 20/21
TSM 2001-311-C0037-55300 Professional Services $68,820.00
($53,662.80)Stantec - Sidewalk
($14,034.83)Stantec - Bike/Ped
Balance $1,122.37
2001-311-C0037-55200 Infrastructure $200,000.00
TDA Art.3 2411-311-C0037-55300 Professional Services $531,180.00
($108,326.40)Stantec - Bike/Ped
($64,339.07)Stantec - Sidewalk
Balance $358,514.53
2411-311-C0037-55200 Infrastructure $216,856.00
Total CIP C0037 $1,016,856.00
Total Encumbered ($240,363.10)
Remaining CIP C0037 $776,492.90
Project C0035: Arroyo Drive Overlay
Project C0037: Arroyo Drive Bike/Ped Project
Staff notes that Capital Improvement Project (CIP) C0035 originally planned for an
overlay project along Arroyo Drive that spanned from Collins Drive to the entrance of Villa
del Arroyo Mobile Home Park (an estimated 2,902 linear feet). The design for pavement
improvements would continue to the Simi Valley city limit line (an estimated additional
2,478 feet). After the bid documents are completed and Stantec provides a cost estimate
staff will return to City Council with a recommendation to amend CIP C0035 for additional
funds if necessary.
COUNCIL GOAL COMPLIANCE
This action is consistent with City Council Strategy 2, Goal 2, Objective 2 (2.2.2):
“Determine feasibility of constructing a sidewalk on Arroyo Drive from Collins Drive to east
City limits, and in conjunction with City of Simi Valley and County of Ventura, pedestrian
and bike connections between Collins Drive and Madera Road by December 31, 2019,
with sidewalk adjacent to Villa del Arroyo Mobile Home Park to be constructed by
March 31, 2020.”
400
Honorable City Council
04/07/2021 Regular Meeting
Page 5
STAFF RECOMMENDATION
Authorize award of Agreement to Stantec Consulting Services, Inc., in an amount not to
exceed $326,219.30, including a ten percent (10%) contingency in the amount of
$29,656.30; and authorize the City Manager to sign the Agreement, subject to final
language approval of the City Manager and City Attorney.
Attachment: Draft Agreement
401
DESIGN PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF MOORPARK AND STANTEC CONSULTING SERVICES, INC.
FOR ARROYO DRIVE DESIGN SERVICES
THIS AGREEMENT, made and effective as of this day of , 202 ,
between the City of Moorpark, a municipal corporation (“City”) and Stantec Consulting
Services, Inc., a corporation (“Consultant”). In consideration of the mutual covenants
and conditions set forth herein, the parties agree as follows:
WHEREAS, City has the need for pedestrian, bikeway and street improvement
design services; and
WHEREAS, Consultant specializes in providing such services and has the proper
work experience, certifications, and background to carry out the duties involved; and
WHEREAS, Consultant has submitted to City a Proposal dated February 8, 2021,
which is attached hereto as Exhibit C.
NOW, THEREFORE, in consideration of the mutual covenants, benefits, and
premises herein stated, the parties hereto agree as follows:
1. TERM
The term of this Agreement shall be from the date of execution to completion of
the work identified in the Scope of Services and in conformance with Exhibit C, unless
this Agreement is terminated or suspended pursuant to this Agreement.
2. SCOPE OF SERVICES
City does hereby retain Consultant, as an independent contractor, in a
contractual capacity to provide bikeway and street improvement design services, as set
forth in Exhibit C. In the event there is a conflict between the provisions of Exhibit C and
this Agreement, the language contained in this Agreement shall take precedence.
Consultant shall perform the tasks described and set forth in Exhibit C.
Consultant shall complete the tasks according to the schedule of performance which is
also set forth in Exhibit C.
Compensation for the services to be performed by Consultant shall be in
accordance with C. Compensation shall not exceed the rates or total contract value of
three hundred twenty-six thousand two hundred nineteen dollars and thirty cents
($326,219.30) which includes a ten percent (10.00%) contingency in the amount of
twenty-nine thousand six hundred fifty-six dollars and thirty cents ($29,656.30) without a
written Amendment to the Agreement executed by both parties. Payment by City to
Consultant shall be in accordance with the provisions of this Agreement.
ATTACHMENT
402
Stantec Consulting Services, Inc. Page 2 of 25
3. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of their ability,
experience, standard of care, and talent, perform all tasks described herein. Consultant
shall employ, at a minimum, generally accepted standards and practices utilized by
persons engaged in providing similar services as are required of Consultant hereunder
in meeting its obligations under this Agreement.
4. MANAGEMENT
The individual directly responsible for Consultant’s overall performance of the
Agreement provisions herein above set forth and to serve as principal liaison between
City and Consultant shall be Derek Rapp, T.E., and no other individual may be
substituted without the prior written approval of the City Manager.
The City’s contact person in charge of administration of this Agreement, and to
serve as principal liaison between Consultant and City, shall be the City Manager or the
City Manager’s designee.
5. PAYMENT
Taxpayer ID or Social Security numbers must be provided by Consultant on an
IRS W-9 form before payments may be made by City to Consultant.
The City agrees to pay Consultant monthly, in accordance with the payment
rates and terms and the schedule of payment as set forth in Exhibit C, based upon
actual time spent on the above tasks. This amount shall not exceed three hundred
twenty-six thousand two hundred nineteen dollars and thirty cents ($326,219.30) which
includes a ten percent (10.00%) contingency in the amount of twenty-nine thousand six
hundred fifty-six dollars and thirty cents ($29,656.30) for the total term of the Agreement
unless additional payment is approved as provided in this Agreement.
Consultant shall not be compensated for any services rendered in connection
with its performance of this Agreement, which are in addition to those set forth herein,
unless such additional services and compensation are authorized, in advance, in a
written amendment to this Agreement executed by both parties.
Consultant shall submit invoices monthly for actual services performed. Invoices
shall be submitted on or about the first business day of each month, or as soon
thereafter as practical, for services provided in the previous month. Payment shall be
made within thirty (30) days of receipt of each invoice as to all non-disputed fees. Any
expense or reimbursable cost appearing on any invoice shall be accompanied by a
receipt or other documentation subject to approval of the City Manager or the City
Manager’s designee. Mileage shall be billed at the current Internal Revenue Service
approved mileage reimbursement rate. Subconsultant/reimbursable costs may include
an administrative fee of no more than 10 percent (10.00%). If the City disputes any of
Consultant’s fees or expenses, City shall give written notice to Consultant within thirty
(30) days of receipt of any disputed fees set forth on the invoice.
403
Stantec Consulting Services, Inc. Page 3 of 25
6. TERMINATION OR SUSPENSION WITHOUT CAUSE
The City may at any time, for any reason, with or without cause, suspend, or
terminate this Agreement, or any portion hereof, by serving upon the Consultant at least
ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall
immediately cease all work under this Agreement, unless the notice provides otherwise.
If the City suspends or terminates a portion of this Agreement, such suspension or
termination shall not make void or invalidate the remainder of this Agreement.
The Consultant may terminate this Agreement only by providing City with written
notice no less than thirty (30) days in advance of such termination.
In the event this Agreement is terminated or suspended pursuant to this Section,
the City shall pay to Consultant the actual value of the work performed up to the time of
termination or suspension, provided that the work performed is of value to the City.
Upon termination or suspension of the Agreement pursuant to this Section, the
Consultant will submit an invoice to the City pursuant to this Agreement.
7. DEFAULT OF CONSULTANT
The Consultant’s failure to comply with the provisions of this Agreement shall
constitute a default. In the event that Consultant is in default for cause under the terms
of this Agreement, City shall have no obligation or duty to continue compensating
Consultant for any work performed after the date of default and can terminate or
suspend this Agreement immediately by written notice to the Consultant. If such failure
by the Consultant to make progress in the performance of work hereunder arises out of
causes beyond the Consultant’s control, and without fault or negligence of the
Consultant, it shall not be considered a default.
If the City Manager or his/her designee determines that the Consultant is in
default in the performance of any of the terms or conditions of this Agreement, he/she
shall cause to be served upon the Consultant a written notice of the default. The
Consultant shall have fourteen (14) days after service upon it of said notice in which to
cure the default by rendering a satisfactory performance. In the event that the
Consultant fails to cure its default within such period of time, the City shall have the
right, notwithstanding any other provision of this Agreement, to terminate this
Agreement without further notice and without prejudice to any other remedy to which it
may be entitled at law, in equity or under this Agreement.
8. LIQUIDATED DAMAGES
Liquidated Damages will not be assessed for this Agreement.
9. OWNERSHIP OF DOCUMENTS
Consultant shall maintain complete and accurate records with respect to sales,
costs, expenses, receipts, and other such information required by City that relate to the
404
Stantec Consulting Services, Inc. Page 4 of 25
performance of services under this Agreement. Consultant shall maintain adequate
records of services provided in sufficient detail to permit an evaluation of services. All
such records shall be maintained in accordance with generally accepted accounting
principles and shall be clearly identified and readily accessible. Consultant shall provide
free access to the representatives of City or the City’s designees at reasonable times to
such books and records; shall give the City the right to examine and audit said books
and records; shall permit City to make transcripts therefrom as necessary; and shall
allow inspection of all work, data, documents, proceedings, and activities related to this
Agreement. Notification of audit shall be provided at least thirty (30) days before any
such audit is conducted. Such records, together with supporting documents, shall be
maintained for a period of three (3) years after receipt of final payment.
Upon completion of, or in the event of termination or suspension without cause of
this Agreement, all original documents, designs, drawings, maps, models, computer
files, surveys, notes, and other documents prepared in the course of providing the
services to be performed pursuant to this Agreement shall become the sole property of
the City and may be used, reused, or otherwise disposed of by the City without the
permission of the Consultant. With respect to computer files, Consultant shall make
available to the City, at the Consultant’s office and upon reasonable written request by
the City, the necessary computer software and hardware for purposes of accessing,
compiling, transferring, and printing computer files.
10. INDEMNIFICATION AND HOLD HARMLESS
Indemnification and Defense for Design Professional, as defined in California Civil
Code Section 2782.8: To the fullest extent permitted by law, Consultant shall indemnify,
defend and hold harmless City and any and all of its officials, employees and agents
(“Indemnified Parties”) from and against any and all claims, losses, liabilities, damages,
costs and expenses, including attorney’s fees and costs, to the extent they arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
Consultant’s duty to defend shall consist of reimbursement of defense costs incurred by City
in direct proportion to the Consultant’s proportionate percentage of fault. Consultant’s
percentage of fault shall be determined, as applicable, by a court of law, jury or arbitrator. In
the event any loss, liability or damage is incurred by way of settlement or resolution without
a court, jury or arbitrator having made a determination of the Consultant’s percentage of
fault, the parties agree to mediation with a third party neutral to determine the Consultant’s
proportionate percentage of fault for purposes of determining the amount of indemnity and
defense cost reimbursement owed to the City.
For all other liabilities: Notwithstanding the foregoing and without diminishing any
rights of City in the preceding paragraph in Section 10, for any liability, claim, demand,
allegation against City arising out of, related to, or pertaining to any act or omission of
Consultant, but which is not a design professional service, Consultant shall defend,
indemnify, and hold harmless City, its officials, employees, and agents (“Indemnified
Parties”) from and against any and all damages, costs, expenses (including reasonable
attorney fees and expert witness fees), judgments, settlements, and/or arbitration awards,
whether for personal or bodily injury, property damage, or economic injury, and arising out
405
Stantec Consulting Services, Inc. Page 5 of 25
of, related to, any concurrent or contributory negligence on the part of the City, except for the
sole or active negligence of, or willful misconduct of the City.
Consultant agrees to obtain executed indemnity agreements with provisions
identical to those set forth here in this Section from each and every subcontractor, or
any other person or entity involved by, for, with, or on behalf of Consultant in the
performance of this Agreement. In the event Consultant fails to obtain such indemnity
obligations from others as required here, Consultant agrees to be fully responsible
according to the terms of this Section. Failure of City to monitor compliance with these
requirements imposes no additional obligations on City and will in no way act as a
waiver of any rights hereunder. This obligation to indemnify and defend City as set forth
here is binding on the successors, assigns, or heirs of Consultant and shall survive the
termination of this Agreement or this Section.
City does not and shall not waive any rights that it may have against Consultant
by reason of this Section, because of the acceptance by City, or the deposit with City, of
any insurance policy or certificate required pursuant to this Agreement. The hold
harmless and indemnification provisions shall apply regardless of whether or not said
insurance policies are determined to be applicable to any losses, liabilities, damages,
costs, and expenses described in this Section.
11. INSURANCE
Consultant shall maintain prior to the beginning of and for the duration of this
Agreement insurance coverage as specified in Exhibit A attached hereto and
incorporated herein by this reference as though set forth in full.
12. INDEPENDENT CONSULTANT
Consultant is and shall at all times remain as to the City a wholly independent
Contractor. The personnel performing the services under this Agreement on behalf of
Consultant shall at all times be under Consultant’s exclusive direction and control.
Neither City nor any of its officers, employees, or agents shall have control over the
conduct of Consultant or any of Consultant’s officers, employees, or agents, except as
set forth in this Agreement. Consultant shall not at any time or in any manner represent
that it or any of its officers, employees, or agents are in any manner officers or
employees, or agents of the City except as set forth in this Agreement. Consultant shall
not incur or have the power to incur any debt, obligation, or liability against City, or bind
City in any manner.
No employee benefits shall be available to Consultant in connection with the
performance of this Agreement. Except for the fees paid to Consultant as provided in
the Agreement, City shall not pay salaries, wages, or other compensation to Consultant
for performing services hereunder for City. City shall not be liable for compensation or
indemnification to Consultant for injury or sickness arising out of performing services
hereunder.
406
Stantec Consulting Services, Inc. Page 6 of 25
13. LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of local, state, and federal laws and
regulations which in any manner affect those employed by it or in any way affect the
performance of its service pursuant to this Agreement. The Consultant shall at all times
observe and comply with all such laws and regulations, including but not limited to the
Americans with Disabilities Act and Occupational Safety and Health Administration laws
and regulations. The Consultant shall comply with and sign Exhibit B, the Scope of
Work Requirement for Professional Services Agreements Compliance with California
Government Code Section 7550, when applicable. The City, and its officers and
employees, shall not be liable at law or in equity occasioned by failure of the Consultant
to comply with this Section.
14. ANTI DISCRIMINATION
Neither the Consultant, nor any subconsultant under the Consultant, shall
discriminate in employment of persons upon the work because of race, religious creed,
color, national origin, ancestry, physical disability, mental disability, medical condition,
genetic information, marital status, sex, gender, gender identity, gender expression,
age, sexual orientation, or military and veteran status; or any other basis protected by
applicable federal, state, or local law, except as provided in Section 12940 of the
Government Code. Consultant shall have responsibility for compliance with this Section.
15. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure is used
against or in concert with any officer or employee of the City in connection with the
award, terms, or implementation of this Agreement, including any method of coercion,
confidential financial arrangement, or financial inducement. No officer or employee of
the City will receive compensation, directly or indirectly from Consultant, or any officer,
employee, or agent of Consultant, in connection with the award of this Agreement or
any work to be conducted as a result of this Agreement. Violation of this Section shall
be a material breach of this Agreement entitling the City to any and all remedies at law
or in equity.
16. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of the City, or their designees or agents, and no
public official who exercises authority over or responsibilities with respect to the
Services during his/her tenure or for one year thereafter, shall have any interest, direct
or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be
performed in connection with the Services performed under this Agreement.
17. CONFLICT OF INTEREST
Consultant covenants that neither they nor any officer or principal of their firm
have any interests, nor shall they acquire any interest, directly or indirectly, which will
conflict in any manner or degree with the performance of their services hereunder.
407
Stantec Consulting Services, Inc. Page 7 of 25
Consultant further covenants that in the performance of this Agreement, they shall
employ no person having such interest as an officer, employee, agent, or subconsultant.
Consultant further covenants that Consultant has not contracted with nor is performing
any services directly or indirectly, with the developer(s) and/or property owner(s) and/or
firm(s) and/or partnership(s) and/or public agency(ies) owning property and/or
processing an entitlement application for property in the City or its Area of Interest, now
or within the past one (1) year, and further covenants and agrees that Consultant and/or
its subconsultants shall provide no service or enter into any contract with any
developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) and/or public
agency(ies) owning property and/or processing an entitlement application for property in
the City or its Area of Interest, while under contract with the City and for a one (1) year
time period following termination of this Agreement.
18. NOTICE
Any notice to be given pursuant to this Agreement shall be in writing, and all such
notices and any other document to be delivered shall be delivered by personal service
or by deposit in the United States mail, certified or registered, return receipt requested,
with postage prepaid, and addressed to the party for whom intended as follows:
To: City Manager
City of Moorpark
799 Moorpark Ave.
Moorpark, CA 93021
To: Principal
Stantec Consulting Services, Inc.
111 East Victoria St.
Santa Barbara, CA 93101
Either party may, from time to time, by written notice to the other, designate a
different address or contact person, which shall be substituted for the one above
specified. Notices, payments and other documents shall be deemed delivered upon
receipt by personal service or as of the third (3rd) day after deposit in the United States
mail.
19. CHANGE IN NAME
Should a change be contemplated in the name or nature of the Consultant's legal
entity, the Consultant shall first notify the City in order that proper steps may be taken to
have the change reflected in the Agreement documents.
20. ASSIGNMENT
Consultant shall not assign this Agreement or any of the rights, duties, or
obligations hereunder. It is understood and acknowledged by the parties that Consultant
is uniquely qualified to perform the services provided for in this Agreement.
408
Stantec Consulting Services, Inc. Page 8 of 25
21. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force
and effect, all licenses required of it by law for the performance of the services in this
Agreement.
22. VENUE AND GOVERNING LAW
This Agreement is made, entered into, and executed in Ventura County,
California, and any action filed in any court or for arbitration for the interpretation,
enforcement or other action of the terms, conditions, or covenants referred to herein
shall be filed in the applicable court in Ventura County, California. The City and
Consultant understand and agree that the laws of the state of California shall govern the
rights, obligations, duties, and liabilities of the parties to this Agreement and also govern
the interpretation of this Agreement.
23. COST RECOVERY
In the event any action, suit or proceeding is brought for the enforcement of, or
the declaration of any right or obligation pursuant to this Agreement or as a result of any
alleged breach of any provision of this Agreement, the prevailing party shall be entitled
to recover its costs and expenses, including attorneys’ fees, from the losing party, and
any judgment or decree rendered in such a proceeding shall include an award thereof.
24. ENTIRE AGREEMENT
This Agreement and the Exhibits attached hereto contain the entire
understanding between the parties relating to the obligations of the parties described in
this Agreement. All prior or contemporaneous agreements, understandings,
representations, and statements, oral or written, are merged into this Agreement and
shall be of no further force or effect. Each party is entering into this Agreement based
solely upon the representations set forth herein and upon each party’s own independent
investigation of any and all facts such party deems material.
25. CAPTIONS OR HEADINGS
The captions and headings of the various Articles, Paragraphs, and Exhibits of
this Agreement are for convenience and identification only and shall not be deemed to
limit or define the content of the respective Articles, Paragraphs, and Exhibits hereof.
26. AMENDMENTS
Any amendment, modification, or variation from the terms of this Agreement shall
be in writing and shall be effective only upon approval by both parties to this Agreement.
27. PRECEDENCE
409
Stantec Consulting Services, Inc. Page 9 of 25
In the event of conflict, the requirements of the City’s Request for Proposal, if
any, and this Agreement shall take precedence over those contained in the Consultant’s
Proposal.
28. INTERPRETATION OF AGREEMENT
Should interpretation of this Agreement, or any portion thereof, be necessary, it is
deemed that this Agreement was prepared by the parties jointly and equally, and shall
not be interpreted against either party on the ground that the party prepared the
Agreement or caused it to be prepared.
29. WAIVER
No waiver of any provision of this Agreement shall be deemed, or shall
constitute, a waiver of any other provision, whether or not similar, nor shall any such
waiver constitute a continuing or subsequent waiver of the same provision. No waiver
shall be binding unless executed in writing by the party making the waiver.
30. AUTHORITY TO EXECUTE
The person or persons executing this Agreement on behalf of the Consultant
warrants and represents that he/she has the authority to execute this Agreement on
behalf of the Consultant and has the authority to bind Consultant to the performance of
obligations hereunder.
410
Stantec Consulting Services, Inc. Page 10 of 25
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF MOORPARK STANTEC CONSULTING SERVICES,
INC.
__________________________________ __________________________________
Troy Brown, City Manager Derek Rapp, T.E., Senior Principal
Attest:
__________________________________
__________________________________Ky
Ky Spangler, City Clerk
411
Stantec Consulting Services, Inc. Page 11 of 25
Exhibit A
INSURANCE REQUIREMENTS
Without limiting Consultant’s indemnification of City, and prior to the beginning of and
throughout the duration of Work, Consultant will maintain insurance in conformance with
the requirements set forth below. Consultant will use existing coverage to comply with
these requirements. If that existing coverage does not meet requirements set forth here,
Consultant agrees to amend, supplement, or endorse the existing coverage to do so.
Consultant acknowledges that the insurance coverage and policy limits set forth in this
section constitute the minimum amount of coverage required. Any insurance proceeds
available to the City in excess of the limits and coverage required in this Agreement and
which is applicable to a given loss, will be available to the City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office (ISO)
“Commercial General Liability” policy form CG 00 01 or the exact equivalent. Defense
costs must be paid in addition to limits. There shall be no cross liability exclusion for
claims or suits by one insured against another. Limits are subject to review but in no
event less than $1,000,000 per occurrence for all covered losses and no less than
$2,000,000 general aggregate.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including
symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no
event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this
requirement may be satisfied by a non-owned auto endorsement to the general liability
policy described above. If Consultant or Consultant’s employees will use personal autos
in any way on this project, Consultant shall provide evidence of personal auto liability for
each such person.
Workers’ Compensation on a state-approved policy form providing statutory benefits as
required by law with employer’s liability limits no less than $1,000,000 per accident or
disease.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written
on a policy form coverage specifically designed to protect against acts, errors or
omissions of the Consultant and “Covered Professional Services” as designated in the
policy must specifically include work performed under this Agreement. The policy limit
shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay
on behalf of” the insured and must include a provision establishing the insurer’s duty to
defend. The policy retroactive date shall be on or before the effective date of this
Agreement.
Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit
requirements, shall provide coverage at least as broad as specified for the underlying
coverages. Coverage shall be provided on a “pay on behalf” basis, with defense costs
412
Stantec Consulting Services, Inc. Page 12 of 25
payable in addition to policy limits. Policy shall contain a provision obligating insurer at
the time insured’s liability is determined, not requiring actual payment by the insured
first. There shall be no cross liability exclusion precluding coverage for claims or suits by
one insured against another. Coverage shall be applicable to the City for injury to
employees of Consultant, subconsultants, or others involved in the Work. The scope of
coverage provided is subject to approval by the City following receipt of proof of
insurance as required herein. Limits are subject to review but in no event less than
2,000,000 aggregate.
Insurance procured pursuant to these requirements shall be written by insurers that are
admitted carriers in the State of California and with an A.M. Bests rating of A- or better
and a minimum financial size of VII.
General conditions pertaining to provision of insurance coverage by Consultant.
Consultant and the City agree to the following with respect to insurance provided by
Consultant:
1. Consultant agrees to have its insurer endorse the third party general liability
coverage required herein to include as additional insureds the City, its officials,
employees, and agents, using standard ISO endorsement CG 2010 and CG
2037 with edition acceptable to the City. Consultant also agrees to require all
contractors and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall
prohibit Consultant, or Consultant’s employees, or agents, from waiving the right
to subrogation prior to a loss. Consultant agrees to waive subrogation rights
against the City regardless of the applicability of any insurance proceeds, and to
require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Consultant and available or
applicable to this Agreement are intended to apply to the full extent of the
policies. Nothing contained in this Agreement or any other agreement relating to
the City or its operation limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these
requirements if they include limiting endorsement of any kind that has not been
first submitted to the City and approved in writing.
5. No liability policy shall contain any provision or definition that would serve to
eliminate so-called “third party action over” claims, including any exclusion for
bodily injury to an employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, modification, and
additional requirements by the City, as the need arises. Consultant shall not
make any reductions in scope of coverage (e.g. elimination of contractual liability
or reduction of discovery period) that may affect the City’s protection without the
City’s prior written consent.
413
Stantec Consulting Services, Inc. Page 13 of 25
7. Proof of compliance with these insurance requirements, consisting of certificates
of insurance evidencing all of the coverages required and an additional insured
endorsement to Consultant’s general liability policy, shall be delivered to city at or
prior to the execution of this Agreement. In the event such proof of any insurance
is not delivered as required, or in the event such insurance is canceled or
reduced at any time and no replacement coverage is provided, the City has the
right, but not the duty, to obtain any insurance it deems necessary to protect its
interests under this or any other Agreement and to pay the premium. Any
premium so paid by the City shall be charged to and promptly paid by Consultant
or deducted from sums due Consultant, at the City’s option.
8. Certificate(s) are to reflect that the insurer will provide thirty (30) days notice to
the City of any cancellation or reduction of coverage. Consultant agrees to
require its insurer to modify such certificates to delete any exculpatory wording
stating that failure of the insurer to mail written notice of cancellation or reduction
of coverage imposes no obligation, or that any party will “endeavor” (as opposed
to being required) to comply with the requirements of the certificate.
9. It is acknowledged by the parties of this Agreement that all insurance coverage
required to be provided by Consultant or any subcontractor, is intended to apply
first and on a primary, non-contributing basis in relation to any other insurance or
self-insurance available to the City.
10. Consultant agrees to ensure that subcontractors, and any other party involved
with the Work who is brought onto or involved in the Work by Consultant, provide
the same minimum insurance required of Consultant. Consultant agrees to
monitor and review all such coverage and assumes all responsibility for ensuring
that such coverage is provided in conformity with the requirements of this
section. Consultant agrees that upon request, all agreements with subcontractors
and others engaged in the Work will be submitted to the City for review.
11. Consultant agrees not to self-insure or to use any self-insured retentions or
deductibles on any portion of the insurance required herein and further agrees
that it will not allow any contractor, subcontractor, Architect, Engineer, or other
entity or person in any way involved in the performance of Work contemplated by
this Agreement to self-insure its obligations to the City. If Consultant’s existing
coverage includes a deductible or self-insured retention, the deductible or self-
insured retention must be declared to the City. At that time, the City shall review
options with the Consultant, which may include reduction or elimination of the
deductible or self-insured retention, substitution of other coverage, or other
solutions.
12. The City reserves the right at any time during the term of the Agreement to
change the amounts and types of insurance required by giving the Consultant
ninety (90) days advance written notice of such change. If such change results in
substantial additional cost to the Consultant, the City will negotiate additional
compensation proportional to the increased benefit to the City.
414
Stantec Consulting Services, Inc. Page 14 of 25
13. For purposes of applying insurance coverage only, this Agreement will be
deemed to have been executed immediately upon any party hereto taking any
steps that can be deemed to be in furtherance of or towards performance of this
Agreement.
14. Consultant acknowledges and agrees that any actual or alleged failure on the
part of the City to inform Consultant of non-compliance with an insurance
requirement in no way imposes any additional obligations to the City nor does it
waive any rights hereunder in this or any other regard.
15. Consultant will renew the required coverage annually as long as the City, or its
employees or agents face an exposure from operations of any type pursuant to
this Agreement. This obligation applies whether or not the Agreement is canceled
or terminated for any reason. Termination of this obligation is not effective until
the City executes a written statement to that effect.
16. Consultant shall provide proof that policies of insurance required herein expiring
during the term of this Agreement have been renewed or replaced with other
policies providing at least the same coverage. Proof that such coverage has
been ordered shall be submitted prior to expiration. A coverage binder or letter
from Consultant’s insurance agent to this effect is acceptable. A certificate of
insurance and/or additional insured endorsement as required in these
specifications applicable to the renewing or new coverage must be provided to
the City within five days of the expiration of coverage.
17. The provisions of any Workers’ Compensation or similar act will not limit the
obligations of Consultant under this Agreement. Consultant expressly agrees not
to use any statutory immunity defenses under such laws with respect to the City,
its employees, officials and agents.
18. Requirements of specific coverage features or limits contained in this section are
not intended as limitations on coverage, limits, or other requirements nor as a
waiver of any coverage normally provided by any given policy. Specific reference
to a given coverage feature is for purposes of clarification only as it pertains to a
given issue, and is not intended by any party or insured to be limiting or all-
inclusive.
19. These insurance requirements are intended to be separate and distinct from any
other provision in this Agreement and are intended by the parties here to be
interpreted as such.
20. The requirements in this section supersede all other sections and provisions of
this Agreement to the extent that any other section or provision conflicts or
impairs the provisions of this section.
21. Consultant agrees to be responsible for ensuring that no contract used by any
party involved in any way with the Work reserves the right to charge the City or
Consultant for the cost of additional insurance coverage required by this
415
Stantec Consulting Services, Inc. Page 15 of 25
Agreement. Any such provisions are to be deleted with reference to the City. It is
not the intent of the City to reimburse any third party for the cost of complying
with these requirements. There shall be no recourse against the City for payment
of premiums or other amounts with respect thereto.
22. Consultant agrees to provide immediate notice to City of any claim or loss
against Consultant arising out of the work performed under this Agreement. The
City assumes no obligation or liability by such notice, but has the right (but not
the duty) to monitor the handling of any such claim or claims if they are likely to
involve the City.
416
Stantec Consulting Services, Inc. Page 16 of 25
Exhibit B
CITY OF MOORPARK
Scope of Work Requirement for Professional Services Agreements
Compliance with California Government Code Section 7550
Consultant shall sign and include this page in any document or written reports prepared by
Consultant for the City of Moorpark (City) to which California Government Code Section 7550
(Government Code §7550) applies. Government Code §7550 reads:
“(a) Any document or written report prepared for or under the direction of a state
or local agency, that is prepared in whole or in part by nonemployees of the
agency, shall contain the numbers and dollar amounts of all contracts and
subcontracts relating to the preparation of the document or written report; if the
total cost for the work performed by nonemployees of the agency exceeds five
thousand dollars ($5,000). The contract and subcontract numbers and dollar
amounts shall be contained in a separate section of the document or written
report.
(b) When multiple documents or written reports are the subject or product of the
contract, the disclosure section may also contain a statement indicating that the
total contract amount represents compensation for multiple documents or written
reports.”
For all Professional Services Agreement with a total dollar value in excess of $5,000, a signed
and completed copy of this form must be attached to all documents or completed reports
submitted to the City pursuant to the Scope of Work.
Does the dollar value of this Professional Services Agreement exceed $5,000?
Yes No
If yes, then the following information must be provided in compliance with
Government Code § 7550:
1. Dollar amount of Agreement/Contract: $ 296,563.00
2. Dollar amount of Subcontract: $ 72,105.00
3. Does the total contract amount represent compensation for multiple
documents or written reports? Yes No
I have read the foregoing Code section and will comply with Government Code §7550.
Stantec Consulting Services, Inc
______________________________
Signature, Title
Date
417
Stantec Consulting Services Inc
111 East Victoria Street
Santa Barbara, CA 93101
February 9, 2021
File: 204281085.012.001
Attention: Daniel Kim, P.E.
627 Fitch Ave.
Moorpark, CA 93021
Dear Dan,
Reference: City of Moorpark | Design Services for Project C0035 - Overlay of Arroyo Drive and
Project C0037 (Partial) - Arroyo Drive Bike/Ped
Project Understanding
From the City of Moorpark’s eastern city limits, east of Via del Arroyo Mobile Home Park (Villa del Arroyo) to
Collins Drive, north of the 118 freeway, there are currently no sidewalks or bike lanes, except for along the
north side of Arroyo Drive west of the Park-n-Ride Lot and along the east side of Collins Drive. Residents at
Villa del Arroyo who wish to walk or cycle currently have no defined path of travel. They are forced to either
ride their bike in traffic or walk along the edge of the road. The addition of Class II bike lanes on Arroyo Drive
from the easterly city limits to Collins Drive and an 8-foot sidewalk along to southern side of Arroyo Drive will
improve multimodal conditions for these residents, as well as connect to and extend the bike lane network
recently constructed by the City of Simi Valley. The Arroyo Simi Trail Feasibility Study prepared for the City
of Moorpark in June, 2003, established the most feasible near and long-term routes for a multi-use pedestrian
and bicycle trail along the Arroyo Simi Corridor. This trail network will extend from the westerly city limit to
connect with the existing trail network in the City of Simi Valley. The proposed bike lanes would connect local
communities along the proposed trail network at Arroyo Drive.
Scope of Work
Task 1 - Utility Research, Data Gathering and Investigation
1. Conduct a field investigation to review site constraints and photograph site.
2. Research record drawings of the existing street and utility improvements.
3. Perform subsurface utility research by sending letters to utility companies as identified by Underground
Service Alert (USA) and requesting facility maps that will be compiled into a utility base map for use in
design.
4. Contact Simi Valley for utility information they documented from exposing storm drain, oil, gas and fiber
utilities during construction just east of the Moorpark City Limits.
5. Collect review and summarize existing (franchise) agreements between Moorpark and utility providers
and outside agencies; particularly with respect to liability of costs associated with modifications or
relocations of facilities.
Exhibit C
Page 17 of 25 418
February 9, 2021
Daniel Kim, P.E.
Page 2 of 7
Reference: City of Moorpark | Design Services for Project C0035 - Overlay of Arroyo Drive and Project C0037 (Partial) - Arroyo Drive
Bike/Ped
Task 2 – Storm Drain Review, Analysis and Investigation
1. Conduct hydrologic and hydraulic analysis of the four (4) existing storm drain crossings and associated
roadside swales to determine if adequate capacity exists to convey the required design storm.
2. Conduct storm drain culvert cleaning and inspection (provided an allowance of $15,000 for this task).
3. Prepare letter report summarizing storm drain infrastructure needs.
4. Should replacement of one or more culverts be recommended, conduct potholing of potentially conflicting
utilities.
Task 3 - Arroyo Dr./Village Arroyo Estate Road Traffic Signal Warrant Study
1. Collect intersection turning movement counts between 7 am and 7 pm during an average day.
2. Conduct delay study to determine the stopped time delay and maximum queue length for each approach
during peak hours.
3. Count the number and distribution of acceptable gaps in vehicular traffic on Arroyo Drive for near Villa
del Arroyo entrance.
4. Prepare a condition diagram showing details of the physical layout.
5. Request (3) years of collision data and prepare a collision diagram showing crash experience.
6. Complete traffic signal warrant study per the CAMUTCD and recommend actions as appropriate.
Task 4 - Pavement Survey and Evaluation
1. Conduct a pavement evaluation. PEI uses two test methods to determine a pavement system’s structural
capacity and its ability to handle the stresses created by repetitive traffic loads. Each test method provides
slightly different data depending on the pavement materials, layer thicknesses and moisture content data
that is essential for high performing, long-lasting pavement.
a. Deflection Testing: California Test Method 356 (CTM 356) - a non-destructive method of evaluating
a pavement’s flexibility, the resilience of structural layers, and how it has been affected by the type
and volume of traffic as well as the effects of temperature and moisture.
b. Core Testing: On existing pavement, core samples are taken about every 500 feet and separated
into layers. The subgrade or foundation layer, primarily composed of native soils or a combination of
soil and aggregate, is tested to determine the R-value, or resistance value, which helps determine
the required thickness of foundation layer to carry the expected amount of traffic and wheel loads.
PEI tests R-values using California Test 301, ASTM Test D2844 or AASHTO Test T190
2. Conduct ground penetrating radar (GPR) study of project area to determine extent and location of
concrete base.
Page 18 of 25 419
February 9, 2021
Daniel Kim, P.E.
Page 3 of 7
Reference: City of Moorpark | Design Services for Project C0035 - Overlay of Arroyo Drive and Project C0037 (Partial) - Arroyo Drive
Bike/Ped
3. Obtain necessary encroachment permits from Caltrans and Southern California Regional Rail Authority
(SCRRA), AKA Metrolink for field work during this phase.
Task 5 – Topographic and Boundary Mapping
1. Mapping will be based on the California State Plane Coordinate System of 1983 (CCS83), and the
National Geodetic Vertical Datum of 1988 (NAVD88) unless directed otherwise by the client.
2. Provide topographic mapping from aerial photogrammetry for the project area. The mapping limits shall
include one hundred (100) feet in each direction beyond the project site. Mapping will meet the
requirements in “ASPRS Accuracy Standards for Digital Geospatial Data”, dated November 17, 2014 and
will be provided in AutoCAD format including a digital terrain model (DTM). Mapping will be compiled at
a scale of 1”=40’ with one-foot interval contours.
3. Perform supplemental field survey of Arroyo Drive for topographic mapping to locate features not
accurately defined by the project aerial mapping. Supplemental mapping shall include pavement cross-
sections, curbs, drives, walks, parkway planters, and visible surface utilities (sewer and storm drain
manholes if accessible will be opened and the invert elevation, pipe size and pipe material will be noted),
together with topographic features such as crowns, flow lines, grade breaks, etc.
4. Right-of-way for Arroyo Drive will be compiled based on record information and any found centerline
monuments.
5. Create an AutoCAD drawing for the project base map, including a title sheet with surveyor’s notes, vicinity
map, and legend. Deliverable products shall include the mapping in Autocad v2019 and digital terrain
model.
6. Update the topographic base map with utility information. Where applicable use surface features, such
as valve cans and manhole covers to locate and align subsurface utilities. A cursory review found water
storm drainage and communications facilities, we understand there may also be gas, oil and
communication lines. There are gas line markers along the northerly side of the road and PacBell vaults
on the south side of the road.
7. Provide Caltrans coordination and required materials for Consultant Photogrammetric Mapping. Items
include pre-flight materials (A), After flight and before mapping materials (B), and after mapping has been
completed materials (C).
8. Pre-construction surveying will be performed to locate any monuments within the construction areas
identified. Each monument will be referenced with a minimum of three (3) tie points which shall bear the
licensed Land Surveyors tag. This task assumes a maximum of ten (10) centerline monuments will be
recovered and tied out.
9. Completion of the pre‐construction monument survey invokes an obligation under the California Business
and Professions Code to prepare and file either corner records or a record of survey with the County
Surveyors Office to document the survey and reference ties. Stantec will prepare corner records and file
with the County Surveyors Office in compliance with Section 8771 of the Business and Professions Code.
Page 19 of 25 420
February 9, 2021
Daniel Kim, P.E.
Page 4 of 7
Reference: City of Moorpark | Design Services for Project C0035 - Overlay of Arroyo Drive and Project C0037 (Partial) - Arroyo Drive
Bike/Ped
The Corner Record or Record of Survey shall comply with Ventura County Standards and indicate the
character of monuments set and found, record and measured tie dimensions and record references. The
Client will be responsible for all map check fees, if any.
Task 6 - Schematic Design
1. Based on the data from the utility, drainage and pavement investigations, prepare layout drawings
illustrating the proposed improvements. The Schematic Design will identify basic road geometry,
roadway cross sections, preliminary pavement structural section(s), traffic signals (if warranted), and
other pertinent information from the investigations.
2. Prepare a preliminary opinion of probable construction cost based on the schematic design and
knowledge gained during this phase of the project.
3. Prepare summary report of project challenges, potential cost impacts, and proposed mitigations.
4. Prepare a project schedule for design, permitting, bidding, award and construction.
Task 7 - Agency Coordination
1. Meet with Caltrans to review project purpose and need and preliminary plans (2015) to determine and
document:
a. Project Delivery process. Flowchart to Determine the QMAP (ca.gov)
b. Utility relocation or exception requirements.
c. Intersection Control Evaluation (ICE) requirements
2. Meet with County of Ventura Watershed Protection Agency staff to discuss and document concerns and
requirements for design of channel crossing.
3. Conduct a field review with SCRRA engineering and maintenance staff to discuss and document what
constitutes a “significant physical change” triggering for enhancements to the grade crossing.
Task 8 – Design Development (for Arroyo Drive from Collins Drive to the SCRRA Grade Crossing)
1. Based on the Task 6 Schematic Design and Task 7 Agency Coordination, further develop the
preliminary design to address Agency and Stakeholder comments/input for the design from Collins
Drive to the SCRRA Grade Crossing.
2. Investigate the feasibility of agency comments which could range from traffic signal warrant study at
Collins Drive/Arroyo Drive intersection, SCRRA grade crossing modifications, culvert modifications,
etc.
3. Review the results of the feasibility investigation with the City.
4. Based on discussions with the City on the feasibility of the various options, prepare design
development drawings of the agreed to option.
Page 20 of 25 421
February 9, 2021
Daniel Kim, P.E.
Page 5 of 7
Reference: City of Moorpark | Design Services for Project C0035 - Overlay of Arroyo Drive and Project C0037 (Partial) - Arroyo Drive
Bike/Ped
5. Prepare a preliminary opinion of probable construction cost based on the design development of
the agreed to options for the Colins to SCRRA segment.
Task 9 - Preliminary Design and Environmental Clearance
1. Prepare preliminary (35%) plans based on information gathered and feedback received.
2. Review plans with City Planning Department to determine whether project is eligible for CEQA/NEPA
exemption/exclusion or whether further study is required. NEPA is only required if the project seeks
federal funding.
3. Prepare supporting documentation for City to prepare and file CEQA/NEPA exemption/exclusion.
4. Update opinion of probable cost based on 35% preliminary plans.
Task 10 – Three Dimensional (3D) Renderings
1. Prepare 3-dimensional video graphic rendering(s) of the reviewed preliminary design to illustrate the
overall appearance of the proposed project. Two (2) renderings are budgeted.
Task 11 - Civil and Traffic PS&E – (Simi Valley City Limit to SCRRA R/W)
1. Provide Title Sheet, General Notes and Map Index Sheets.
2. Prepare typical roadway cross sections for each different roadway width/configuration. In conjunction
with PEI, develop pavement structural sections based on the information and analysis from subsurface
pavement evaluation.
3. Design grading, shoulder, sidewalk and driveway Improvements. There are driveways that need to be
reconstructed to meet ADA requirements and ADA curb ramps need to be added at the Villa del Arroyo
entrance road. An 8-foot wide sidewalk is proposed along the south side of the road between the curb
and Villa del Arroyo’s CMU perimeter wall. Recent landscaping consisting of small trees, shrubs and drip
irrigation are installed along the wall. It is not clear if it is the City’s intent to remove all the landscape and
provide a full width of sidewalk 8-feet wide. The most cost-effective approach would be to provide tree
pockets at each existing tree location and narrow the sidewalk to a minimum of 5 feet wide at the tree
pockets.
4. Prepare details specific to the project for edge grinding, dig outs and other items not typically covered by
Standard Plans and Details.
5. Prepare a Pavement Delineation Plan meeting Caltrans standards utilizing the existing road cross
section.
6. Prepare a streetlight improvement plan showing streetlight locations, pull boxes, conduits and trench
section. Coordinate with SCE for the location of the electrical service(s) and meter(s) (if not flat rated).
Assist the City with preparing the SCE application for service.
Page 21 of 25 422
February 9, 2021
Daniel Kim, P.E.
Page 6 of 7
Reference: City of Moorpark | Design Services for Project C0035 - Overlay of Arroyo Drive and Project C0037 (Partial) - Arroyo Drive
Bike/Ped
7. Prepare erosion control plans at a scale of 1”=40’ to protect for potential water quality concerns. The
project should be exempt from NPDES / General Construction Activity Permitting.
8. Prepare 40 scale traffic control plans for the project. Coordinate the plan preparation with emergency
services agencies, delivery and pick-up services, and the City.
9. Provide recommendations to mitigate traffic impacts, if necessary. These may be included in the project
specifications as requirements for the Contractor.
10. Prepare an opinion of probable construction cost for the project at 75-percent and 100-percent complete
documents. Calculate quantities of each construction item and provide an estimated unit cost based on
recent available bid information.
11. Prepare front end contract documents (based on the City’s boilerplate), bid forms and technical
specifications. We plan to use the Standard Specifications for Public Works Construction (Greenbook)
for the base specification and supplementing it with Caltrans standard specifications, unless directed
otherwise.
12. Submit plans to the City for review and comment at the 75- and 100-percent complete documents.
13. Coordinate and meet with the City to review the design and ensure that the project meets the City’s
requirements and expectations.
14. Conduct quality control/quality assurance review of products.
15. Reimbursable expenses.
Task 12 – Project Management and Meetings
1. Project administration, internal and external coordination, correspondence and communication for the
project.
2. Prepare and distribute meeting agendas and meeting notes.
3. Project Meetings. Monthly meetings (via digital platform such as Zoom) to review progress and discuss
design options, permitting approaches and other matters.
Services Not Included
The following services and all other services not specifically listed herein are excluded:
1. Governmental and public agency fees, cost of bonds and taxes
2. Construction phase engineering support services. We would be pleased to submit a proposal for
construction phase services after the project has been designed and the construction duration is determined.
3. Title company reports, services and fees.
Page 22 of 25 423
February 9, 2021
Daniel Kim, P.E.
Page 7 of 7
Reference: City of Moorpark | Design Services for Project C0035 - Overlay of Arroyo Drive and Project C0037 (Partial) - Arroyo Drive
Bike/Ped
4. Environmental studies of any kind.
5. Permitting with agencies.
Regards,
Stantec Consulting Services Inc.
Derek Rapp, T.E.
Principal
Phone: (805) 770-0205
Derek.Rapp@Stantec.com
Geremy Salts PE
Principal
Phone: (805) 680-0446
Geremy.Salts@Stantec.com
Page 23 of 25 424
Stantec Consulting Services Inc.
PROJECT WORKPLAN (KEY TASKS/STAFFING/BUDGET)
Project No. 206481085.012.0001
Reviewed by: Rundle
Personnel
Role/Responsibility:
Hourly Rates:$241 $234 $212 $200 $190 $181 $172 $280 $153
Tasks/ Activities
Subtotal Hours 4 0 0 0 0 0 16 0 8 28
Subtotal Fee $964 $0 $0 $0 $0 $0 $2,752 $0 $1,224 $4,940
Subtotal Hours 32 0 0 0 0 24 40 0 0 96
Subtotal Fee $7,712 $0 $0 $0 $0 $4,344 $6,880 $0 $0 $18,936
Subtotal Hours 4 0 0 0 8 0 16 0 0 28
Subtotal Fee $964 $0 $0 $0 $1,520 $0 $2,752 $0 $0 $5,236
Subtotal Hours 0 0 0 0 0 0 0 0 0 0
Subtotal Fee $0 $0 $0 $0 $0 $0 $0 $0 $0
Subtotal Hours 0 42 0 0 0 52 22 82 0 198
Subtotal Fee $0 $9,828 $0 $0 $0 $9,412 $3,784 $22,960 $0 $45,984
Subtotal Hours 24 0 0 0 0 80 120 0 0 224
Subtotal Fee $5,784 $0 $0 $0 $0 $14,480 $20,640 $0 $0 $40,904
Subtotal Hours 24 0 0 0 0 0 24 0 0 48
Subtotal Fee $5,784 $0 $0 $0 $0 $0 $4,128 $0 $0 $9,912
Subtotal Hours 24 0 0 12 0 0 40 0 0 76
Subtotal Fee $5,784 $0 $0 $2,400 $0 $0 $6,880 $0 $0 $15,064
Subtotal Hours 24 0 0 0 0 60 80 0 0 164
Subtotal Fee $5,784 $0 $0 $0 $0 $10,860 $13,760 $0 $0 $30,404
Subtotal Hours 0 0 0 24 0 0 0 0 0 24
Subtotal Fee $0 $0 $0 $4,800 $0 $0 $0 $0 $0 $4,800
Subtotal Hours 56 0 0 0 0 40 100 0 0 196
Subtotal Fee $13,496 $0 $0 $0 $0 $7,240 $17,200 $0 $0 $37,936
Subtotal Hours 36 0 0 0 0 0 8 0 0 44
Subtotal Fee $8,676 $0 $0 $0 $0 $0 $1,376 $0 $0 $10,052
Storm Drain Cleaning and Inspection (Task 2)$16,500
Potholing (Task 2)$13,200
Traffic Counts (Task 3)$825
Pavement Testing and Analysis (Task 4)$23,720
Ground Penetrating Radar (Task 4)$11,000
Aerial Topo (Task 5)$5,500
Preliminary Title Report (Task 5)$1,650
Total Project Hours 228 42 0 36 8 256 466 82 8 1126
Total Project Cost $54,948 $9,828 $0 $7,200 $1,520 $46,336 $80,152 $22,960 $1,224 $296,563
Task 12 - Project Management and Meetings
Task 10 - 3-D Renderings
SubConsultant/Reimbursible Costs
Project Name: Arroyo Drive
Client Name: City of Moorpark
Level 15
Maher
Sachdeva
Level 11
Aguilar
Level 12
Total Task Amount
Task 5 – Topographic and Boundary Survey/Mapping
Task 4 - Pavement Survey and Evaluation (PEI)
Task 1 - Utility Research, Data Gathering & Investigation
Total Hours
Survey
CrewLevel 14 Level 13
Task 11 - Civil & Traffic PS&E (RR to East City Limit)
Rapp
Rundle
Salts
Level 17 Level 16
Task 9 - Preliminary Design and Environmental Clearance
Task 7 - Agency Coordination
Task 6 - Schematic Design
Task 2 - Storm Drain Review, Analysis and Investigation
Task 3 - Arroyo Dr./Village Arroyo Estate Road Traffic Signal Warrant Study
Task 8 - Design Development (Collins to RR)
Admin
Level 9
Page 24 of 25 425
M J J A S O N D J F M A S O N D
TASK 1 - UTILITY RESEARCH, DATA GATHERING AND INVESTIGATION
TASK 2 - STORM DRAIN REVIEW, INVESTIGATION AND ANALYSIS
TASK 3 – TRAFFIC SIGNAL WARRANT STUDY
TASK 4 – PAVEMENT SURVEY AND EVALUATION
TASK 5 – TOPOGRAPHIC AND BOUNDARY MAPPING
TASK 6 – SCHEMATIC DESIGN
TASK 7 – AGENCY COORDINATION
TASK 8 - DESIGN DEVELOPMENT - COLLINS DR. TO RR R/W
TASK 9 - PRELIMINARY DESIGN AND ENVIRONMENTAL CLEARANCE
TASK 10 - 3D RENDERINGS
TASK 11 - PS&E (CIVIL AND TRAFFIC) - RR R/W TO EAST CITY LIMIT
TASK 12 - PROJECT MANAGEMENT AND MEETINGS
TASK
2021 2022
Page 25 of 25 426