Loading...
HomeMy WebLinkAboutAG RPTS 2021 0503 PR REG PQ PP�4�0 CITYOFMOORPARK Arto-V���� PARKS,RECREATION&COMMUNITY SERVICES DEPT. I 799 Moorpark Avenue,Moorpark,CA 93021 Main City Phone Number(805)517-6200 I Fax(805)532-2550 I moorpark@moorparkca.gov Pursuant to Governor Newsom's Executive Order N-29-20 et seq., members of the City of Moorpark Parks and Recreation Commission may participate in this meeting via a teleconference from separate locations. In the interest of maintaining appropriate social distancing, members of the public who want to participate in the meeting may do so in person, but are encouraged to participate electronically, via email or call-in. Masks are required for in-person attendance. Email: Send comments to: PRAdmin(c�MoorparkCA.gov prior to 4:00 p.m. on meeting day (Please limit to 500 words). Zoom Meeting Registration: https://us02web.zoom.us/webinar/register/WN SpUZ4tQvR1W17pYwyWKOuw PARKS AND RECREATION COMMISSION REGULAR MEETING AGENDA May 3, 2021 6:30 P.M. Moorpark Community Center 799 Moorpark Avenue 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. PUBLIC COMMENTS: 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: (Items to be pulled from the Consent Calendar shall be identified under this section. 6. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS: 7. PRESENTATIONS/ACTION/DISCUSSION: A. Consider Update on Attendance at 2021 CPRS Conference: Staff Recommendation: Commissioners provide feedback on attendance at the 2021 Virtual CPRS Conference. JANICE S.PARVIN DR.ANTONIO CASTRO CHRIS ENEGREN DANIEL GROFF DAVID POLLOCK Mayor Councilmember Councilmember Councilmember Councilmember B. Consider Additional Softball Fencing at Mountain Meadows Park. Staff Recommendation: Make a recommendation to the City Council to approve the installation of a 16' height foul line fence along the east side of the south softball field at Mountain Meadows Park. (Staff: Jeremy Laurentowski) C. Consider Dates for Spring Park Tour. Staff Recommendation: Select a date and five or six parks to tour during the Spring 2021 Special Commission meeting (Staff: Jeremy Laurentowski) 8. CONSENT CALENDAR: • A. Approval of Minutes of the Regular Parks and Recreation Commission Meeting of March 1, 2021. Staff Recommendation: Approve as presented. 9. ADJOURNMENT: Posted: April 30, 2021 Kimberly Sexton, Administrative Assistant II All writings and documents provided to the majority of the Commission regarding all agenda items are available for public Inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business hours.The agenda packet for all regular Commission meetings is also available on the City's website at www.moorparkca.qov. Any member of the public may address the Commission during the Public Comments portion of the Agenda unless it is a Discussion item.Speakers who wish to address the Commission concerning a Discussion item must do so during the Discussion portion of the Agenda for that item. Speaker cards must be received by the Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the meeting; and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any questions concerning any agenda item may be directed to the Parks and Recreation Department at 517-6227. In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or participate in this meeting, including auxiliary aids or services, please contact the Parks and Recreation Department at(805)517-6227. Upon request, the agenda can be made available in appropriate alternative formats to persons with a disability. Upon advance notification of the need for disability-related modification or accommodation, reasonable arrangements will be made by City staff to provide accessibility to the meeting(28 CFR 35.102-35.104;ADA Title II). Parks and Recreation Commission Meeting May 3, 2021 Page 3 STATE OF CALIFORNIA ) COUNTY OF VENTURA )§ CITY OF MOORPARK ) AFFIDAVIT OF POSTING I, Kimberly Sexton, Administrative Assistant of the City of Moorpark, County of Ventura, State of California, do hereby certify under penalty of perjury, that I posted a copy of the Notice of the Regular Parks and Recreation Commission Agenda for May 3, 2021. Executed on this 30h day of April 2021, at Moorpark, California. / � •fir L prly Sexton ministrative Assistant II Parks, Recreation and Community Services Department ITEM : 7.A. Consider Update on Attendance at 2021 CPRS Conference. Verbal Presentation No Staff Report ITEM: 7. B. PARKS AND RECREATION COMMISSION AGENDA REPORT TO: Parks and Recreation Commission FROM: Jeremy Laurentowski, Parks and Recreation Director DATE: 5/3/21 Regular Meeting SUBJECT: Consider Additional Softball Fencing at Mountain Meadows Park BACKGROUND and DISCUSSION Mountain Meadows Park was constructed with two softball fields located along the eastern boarder of the park. 'The fields are rented on a regular basis by'both Moorpark based softball leagues, as well as a variety of other leagues for tournaments, games, and league practices. Additionally, the fields are popular with nearby residents and are used frequently for informal gatherings. The fields generally consist of a fenced back stop, 8' high foul line fences on both sides of the field and dugout areas. The north field is located approximately 38' from the nearest neighbor's property fence, and the south field is located approximately 22' from the nearest property fence. A row of mature trees borders the park along the east property line adjacent to the neighboring properties. However, between 2017 and 2018 several large sequoia trees (Sequoia sempervirens) were removed along the eastern park boundary due to a fungal disease commonly called Sequoia Canker. Sequoia Canker is the result of the pathogen Botryodiplodia spp. The fungal disease is the same disease that infected many of the Sequoia trees on Tierra Rejada Road and ultimately resulted in the loss of several hundred trees. At this time, a cure for the disease has not been identified. In 2019, staff was contacted by the neighbor directly east of the north field. The neighbor stated that over the years, many errant balls have landed on their roof and other personal property located in the back and side yard areas of their residence. Several large Sequoia trees were removed directly adjacent to his property in 2018 and it is likely that these trees provided the resident with some relief from errant balls. At the time staff was contacted by the resident, staff suggested installing a taller foul line fence to mitigate the concern. However, the neighbor did not feel that a tall fence was an , adequate solution. The resident's concern was regarding the views from his home, as he felt that a tall fence would be unattractive and would ultimately lower his property value. In an effort to solve this issue, staff installed a variety of tall trees between his property wall and the softball field. Staff explained to the neighbor that it may be several years before the trees grow tall enough to mitigate the issue. However, the, neighbor has been pleased with the results thus far, even though an occasional ball will make.its way into his yard. Parks and Recreation Commission 5/3/21 Regular Meeting Page 2 In 2020, staff was contacted by the neighbor that lives directly east of the south field and was informed of a similar situation. However, this neighbor's home is considerably closer to the field than the neighbor adjacent to the north field, although none of the trees along the east side of the park have been removed at this location. The neighbor explained to staff that errant balls have been coming into their yard for many years. They stated they did not notify the City in the past because they felt they had some responsibility for purchasing their home directly adjacent to the park. However, they stated that more and more balls have been making their way over their wall over the last several years. Field rentals at Mountain Meadows Park have increased over the last several years due to an increase in the number of softball leagues. However, in an effort to provide some relief to the neighbors, staff has been renting field rentals at other parks that have softball fields instead of Mountain Meadows Park. Currently, the City has eight dedicated softball fields: four at Arroyo Vista Community Park, two at Mountain Meadows Park, one at Miller Park and one at Campus Canyon Park. Over the last twelve months, moving field rentals to the other parks has not been an issue since the leagues have not been able to schedule games or tournaments due to the COVID-19 pandemic. However, as California reopens and leagues are able to utilize the fields, it is becoming increasingly difficult to move leagues to other parks. It is likely that the City will need to utilize the fields at Mountain Meadows Park to accommodate all the leagues this summer. Currently, the south field at Mountain Meadows Park is installed with a 16' backstop and 8' foul line fence. The fencing sizes meet the minimum industry standards for softball fields. However, since the adjacent homes are within close proximity to the fields, staff is recommending replacing the 8' high foul line fence with a 16' high foul line fence on the east side of the south field to mitigate errant balls. Since the homeowner adjacent to the north field does not feel this is a suitable solution and has expressed his satisfaction with the trees that were previously installed, staff is only recommending the installation of the fence adjacent at the south field (See Attachment 1). FISCAL IMPACT The cost to replace the 8' height foul line fence with a 16' height foul line fence is approximately $40,000. Currently there is no funding available in the Park Improvement Fund for Park Zone 2, as the remaining funding was utilized in 2020 to complete the playground improvement projects at several parks. As a reminder, the Park Improvement Funds are funded through development projects. When a development project is not able to provide land to the City for the construction of a public park, City policy requires developers to pay an in-lieu park fee. The fee is distributed 60% to the individual Park Improvement Fund where the development project is located, and 40% is distributed to Citywide Park Improvement Fund. Park Zone 1 includes all land within the City's boundary north of Los Angeles Avenue and Park Zone 2 includes all land within the City on the south side of Los Angeles Avenue. The intent of the Park Improvement Funds is to provide funding for the improvement of park facilities within a particular zone. In the case of the Citywide Park Improvement Fund, the funding is Parks and Recreation Commission 5/3/21 Regular Meeting Page 3 used for projects that generally provide a benefit to all Moorpark residents, such as projects at Arroyo Vista Community Park. However, the City Council has some discretion on where and when to use this fund. The estimated FY 21/22 fund balance in the Citywide Park Improvement fund is approximately $175,000. The relatively low fund balance is due to the fact that approximately $1.5M is reserved for the Inclusive Playground Project at Tierra Rejada Park. However, it should be noted that approximately $1.2M will be reimbursed through a combination of grant funding and funding from the Public Art Fund. STAFF RECOMMENDATION Staff recommends that the Parks and Recreation Commission make a recommendation to the City Council to approve the installation of a 16' height foul line fence along the east side of the south softball field at Mountain Meadows Park. Attachment: 1. Mountain Meadows Park— Proposed Foul Line Fence Location ITEM: 7. C. PARKS AND RECREATION COMMISSION AGENDA REPORT TO: Parks and Recreation Commission FROM: Jeremy Laurentowski, Parks and Recreation Director DATE: 5/3/21 Regular Meeting SUBJECT: Consider Dates for Spring Park Tour BACKGROUND and DISCUSSION Historically, the Parks and Recreation Commission (Commission) holds a Special Commission Meeting to tour the various City parks. The meetings are held two or three times during the year and include five or six parks. Typically, two or three hours are scheduled for the meetings, however, the start time and date has been selected by the Commission based on the availability of Commission members. The meetings are typically scheduled on a Saturday morning, or late afternoon during the week. There are various reasons why individual parks are selected by the Commission, such as: • General review of parks to discuss potential future improvements. • Review of new park amenities or facilities after they have been installed. • Review of park locations related to the City Council's Goals and Objectives. • Review of issues and/or concerns. Over the last several years many park improvements have been constructed and amenities have been replaced. The following is a brief list of some of the recent projects that have been competed: • Removal of 19 acres of turf in various parks and the installation of drought tolerant and California native plant material. • Pickleball courts at Tierra Rejada Park. • Pickleball courts at Miller Park. • Ball Wall at Mountain Meadows Park. • Parking improvements, recreation trail and exercise equipment at Arroyo Vista Community Park. • ADA improvements and playground equipment replacement at Country Trail Park. • The replacement of playground equipment at Poindexter Park, Peach Hill Park, Miller Park, Campus Canyon Park, Glenwood Park and Campus Park. Parks and Recreation Commission 5/3/21 Regular Meeting Page 2 Over the next several years, several new projects have been identified by the City Council as priority projects. These projects are either related to a City Council Objective or have been included in the City's Capital Improvement Program (CIP). Funding for these projects is approved by the City Council and may include a variety of funding sources, such as grants, Park Improvement Funds, the City's Equipment Replacement Fund, or the City's General Fund. • Inclusive Playground at Tierra Rejada Park (CC Objective) • Playground equipment replacement at Glenwood Park, the Community Center Park and Campus Park (CIP) • Campus Park Restroom Replacement (CIP) • Arroyo Vista Community Park Storage Facility (CIP) • ADA and parking lot improvements at Mountain Meadows Park, Peach Hill Park, and Tierra Rejada Park (CIP) • Feasibility study to expand Arroyo Vista Recreation Center (proposed CC Objective) • Parks and Recreation Master Plan (proposed CC Objective) Due to the COVID-19 pandemic, the Commission only held one park tour in 2020. The tour was held individually with each Commissioner and City staff. The tour was not scheduled under a Special Meeting format, however, each Commissioner had an opportunity to report back to the Commission during a regular Commission meeting so that the parks could be discussed in an open forum. Due to the fact that outdoor gatherings are now allowed under certain protocols, staff would like to schedule a Special Commission Meeting and Park Tour this spring. The parks that were toured in 2020 include the following: • Campus Canyon Park • Country Trail Park • Magnolia Park • Walnut Acres Park • Miller Park • Peach Hill Park STAFF RECOMMENDATION Staff recommends that the Parks and Recreation Commission select a date and five or six parks to tour during the Spring 2021 Special Commission meeting and Park Tour. ITEM: 8.A. MINUTES OF THE REGULAR PARKS AND RECREATION COMMISSION Moorpark, California March 1, 2021 A Regular Meeting of the.Parks and Recreation Commission of the City of Moorpark was held on March 1, 2021 at the Moorpark Community Center located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Mr. Laurentowski called the meeting to order at 6:32 p.m. The City Clerk administered the Oath of Office to the newly appointed Commission. 2. PLEDGE OF ALLEGIANCE: Commissioner Gunning led the Pledge of Allegiance. 3. ROLL CALL: Present: Commissioners Estrella, Flame, Gunning, Ho and Morgan. Staff Present: Jeremy Laurentowski, Parks and Recreation Director and Kimberly Sexton, Administrative Assistant II. 4. SPECIAL AGENA ITEMS: A. Consider Nomination and Selection of Chair and Vice Chair. MOTION: Commissioner Estrella moved and Commissioner Flame seconded a motion to appoint Commissioner Gunning as Chair. The motion was carried by unanimous roll call vote. MOTION: Chair Gunning moved and Commissioner Estrella seconded a motion to appoint Commissioner Flame as Vice Chair. The motion was carried by unanimous roll call vote. B. Review of the California Public Meeting Law (Attachment: The Brown Act). Mr. Laurentowski gave a brief overview of The Brown Act. 5. PUBLIC COMMENTS: None. Minutes of the Regular Park and Recreation Commission Moorpark, California Page 2 March 1, 2021 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Commissioner Morgan welcomed the newly appointed Parks and Recreation Commissioners. Chair Gunning requested a future agenda item to have the Moorpark Teen Council make a.presentation to the Parks and Recreation Commission. Commissioner Morgan commented about the upcoming Parks and Recreation Spring tour. 8. PRESENTATION/ACTION/DISCUSSION: A. Consider Overview of Parks, Recreation and Community Services Department. Staff Recommendation: Receive Oral Report. Mr. Laurentowski gave the oral report. There were no speakers. MOTION: Commissioner Morgan moved and Vice Chair Flame seconded a motion to approve the staff recommendation and receive the oral report Consider Overview of Parks, Recreation and Community Services Department. The motion carried by unanimous roll call vote of 5-5. B. Consider the Fiscal Year 2019-2020 and Fiscal Year 2020-2021 Mission Statement, Strategies, Goals and Obiectives. Staff Recommendation: Receive and file report. Ms. Laurentowski gave the report. There were no speakers. MOTION: Commissioner Estrella moved and Vice Chair Flame seconded a motion to approve the staff recommendation and receive and file the Fiscal Year 2019-2020 and Fiscal Year 2020-2021 Mission Statement, Strategies, Goals and Objectives. The motion carried by unanimous roll call vote of 5-5. Minutes of the Regular Park and Recreation Commission Moorpark, California Page 3 March 1, 2021 9. CONSENT CALENDAR: A. Approval of Minutes of the Regular Parks and Recreation Commission Meeting of December 7, 2020. Staff Recommendation: Approve as presented. MOTION: Commissioner Morgan moved and Commissioner Estrella seconded a motion to approve the consent calendar. The motion carried by unanimous roll call vote of 5-5. 10. ADJOURNMENT: Chair Gunning adjourned the meeting at 7:46 p.m. APPROVED: Dylan Gunning, Chair ATTEST: Kimberly Sexton, Administrative Assistant II