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HomeMy WebLinkAboutMIN 2020 0902 CC SA REGMINUTES OF THE CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK Moorpark, California September 2, 2020 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on September 2, 2020, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 6:31 p.m. 2. PLEDGE OF ALLEGIANCE: Mayor Parvin led the Pledge of Allegiance. 3. ROLL CALL: Present: Staff Present: Councilmembers Enegren, Mikos, Pollock, Simons, and Mayor Parvin. Troy Brown, City Manager; Kevin Ennis, City Attorney; PJ Gagajena, Assistant City Manager; Kambiz Borhani, Finance Director; Sean Corrigan, City Engineer/Public Works Director; Jeremy Laurentowski, Parks and Recreation Director; Karen Vaughn, Community Development Director; Brian Chong, Assistant to the City Manager; lrmina Lumbad, Deputy Finance Director; Jessica Sandifer, Community Services Manager; Shaun Kroes, Program Manager; Douglas Spondello, Planning Manager; Chris Ball, Management Analyst; Daniel Kim, Senior Civil Engineer; Captain Victor Fazio, Ventura County Sheriff's Office; and Ky Spangler, City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: None. 5. PUBLIC COMMENT: None. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. Minutes of the City Council/Successor Agency Moorpark, California Page 2 September 2, 2020 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Mikos reported she attended a variety of COVID-19 related elected official's briefings. Councilmember Mikos reported on August 26 she attended the Toast to Tenacity event honoring the 100th anniversary of women's right to vote. Councilmember Mikos reported on August 27 she attended a Hitch Ranch Development Agreement Ad Hoc Committee meeting. Councilmember Mikos stated on August 31 she attended the Santa Monica Mountains Conservancy Advisory Committee meeting and reported on announcements by Don Robinson, Chair of the Moorpark Watershed, Parks, Recreation and Conservation Authority, including the signing of the Camrosa Lease Agreement; and approval to file an amicus brief in support of a case regarding a conservation easement that was not adhered to which will hopefully result in case law that strengthens adherence to conservation easement requirements in the future. Mayor Parvin announced the City of Moorpark's final drive-in movie event of the summer scheduled on Saturday, September 19 at the Arroyo Vista Community Park. September's featured movie is Frozen II. Admission is only $10 per car, and pre-registration is required. For more information or to register, visit moorparkca.gov/movies or call (805) 517-6300. Mayor Parvin announced sign-ups are taking place now for B.A.S.E. Camp at the Arroyo Vista Recreation Center. This half-day before and after school enrichment program provides children with a great in-person camp experience, including sports and physical fitness, arts and crafts, STEM projects, homework help time, and more. Three sessions are available: 7:30 a.m. to 11 :30 a.m., 11 :00 a.m. to 3:00 p.m. and 1 :00 to 5:00 p.m. Rates start at $75 per week. For more information, visit moorparkca.gov/camp or call (805) 517-6300. Mayor Parvin announced registration is now open for the fall recreation classes. A variety of classes are available, including tot sports, baking, art, dance, tennis, golf, science, and more. For more information or to register, visit moorparkca.gov/recreation or call (805) 517-6300. Mayor Parvin reported she participated in: six White House COVID-19 briefings; three ad hoc committee meetings on the Daly Group project with Councilmember Simons; seven County COVID-19 briefings; a Southern California Association of Governments (SCAG) Regional Early Action Planning (REAP) meeting which could ultimately lead to grant funding available to Moorpark through the Ventura Minutes of the City Council/Successor Agency Moorpark, California Page 3 September 2, 2020 Council of Governments (VCOG); a VCOG meeting where REAP grants were further discussed; and reported she was interviewed by the Moorpark Chamber of Commerce as the Mayor of Moorpark. Mayor Parvin further reported she delivered a mini State of the City presentation to the Rotary Club of Morning; kicked off the Wyland Water Challenge, a national water conservation challenge; met with members of the Ventura County Sheriff's Office; worked with her book club collecting school supplies; met with members of the Ventura County Fire Department; participated in the Conejo/Simi/Moorpark Association of REAL TORS® Mayors Panel on Housing that included mayors from across the County; attended a League of California Cities event titled "Rethinking Disasters"; participated in a Moorpark Chamber of Commerce breakfast with the Green Law Group and Councilmember Pollock; and attended an Administration, Finance, and Public Safety Standing Committee meeting with Councilmember Pollock. A. City Manager COVID-19 Update. City Manager Brown reported the State has moved to a new blueprint for reducing COVID-19 in California with revised criteria for loosening and tightening restrictions on certain activities. Every county is assigned to a color-coded tier based on its test positivity and adjusted case rate from the last three weeks, with data reviewed weekly and tiers updated on Tuesdays. To move to the a less restrictive tier, a county must meet the next tier's criteria for two consecutive weeks, and if a county's metrics worsen for two consecutive weeks, it will be assigned a more restrictive tier. The tier color coding goes from higher risk to lower risk: purple is widespread community transmission; red is substantial community transmission; orange is moderate community transmission; and yellow is minimal community transmission. Ventura County is currently in the widespread or Tier 1, purple tier. For more information go to venturacountyrecovers.org. In Moorpark, COVID-19 impacts continue to weigh down the local economy. A first quarter budget update will be presented in October to review the City's actual budget performance against Fiscal Year 2021 projected budget assumptions and will include information on Fiscal Year 2019/20 budget closeout which includes four months of business closures related to COVI D-19. COVID-19 has also impacted City programs and its service delivery model. Fall programming changes in the Recreation Division include cancellation of Concerts in the Park; adult and youth sports leagues have been postponed but will likely be cancelled; and cancellation of Haunted Minutes of the City Council/Successor Agency Moorpark, California Page4 September 2, 2020 High Street. Staff is working on an alternative event that can be under COVID-19 protocols. This fall the division will offer BASE Camp (Before and After School Enrichment Camp) with morning and afternoon sessions to provide childcare and homework help until Moorpark Unified School District returns to normal hours; an outdoor health and fitness program; and other new programming. The Community Development Department has also continued to provide Planning, Building, Housing and Code Compliance services, has developed new over-the-counter permits to allow businesses to move operations outside in a safe manner, and has also implemented multiple measures to ensure continuity of service including electronic plan submittal, pay by phone, public counter appointments, and virtual public hearings and meetings. Staff also launched a digital waitlist to track visitors and gather data regarding most requested services, wait time for customers, and service time. Since March, the Department has assisted 784 customers at the counter, scheduled 359 permit submittal appointments, issued 472 building permits, 13 outdoor dining permits and seven outdoor business permits. The City remains available to help residents and business who are strongly encouraged to call 805-517-6200 or visit the City at www.moorparkca.gov to submit any requests for services. 8. PUBLIC HEARINGS: A. Consider Ordinance Amending Chapter 17 .20 (Uses by Zone) of Title 17 (Zoning) of the Moorpark Municipal Code to Prohibit the Cultivation of Industrial Hemp Citywide, and make a Determination that the Action is Exempt from the California Environmental Quality Act. Staff Recommendation: Staff requests a continuation of the item to a date uncertain. This item will be re-noticed once a meeting date is identified. No public testimony will be taken at the meeting of September 2, 2020. There were no speakers. MOTION: Mayor Parvin moved and Councilmember Pollock seconded a motion to approve staff's recommendation to continue the item to a date off calendar. The motion carried by unanimous roll call vote. Minutes of the City Council/Successor Agency Moorpark, California Page 5 9. PRESENTATION/ACTION/DISCUSSION: September 2, 2020 A. Receive a Presentation Regarding the Kickoff of the 2050 General Plan and Consider Establishing a General Plan Advisory Committee with the Membership Appointments Selected by the City Manager. Staff Recommendation: Receive a presentation regarding the kickoff of the 2050 General Plan and General Plan Advisory Committee, and that the Mayor establish a General Plan Advisory Committee with the membership appointments selected by the City Manager. Mr. Spondello provided an introduction to the item. Mr. Woodie Tescher from PlaceWorks provided a presentation on the General Plan Update process including the structure and purpose of a General Plan, the schedule for its preparation, and how the community will be involved in the development of the General Plan, including the formation of a General Plan Advisory Committee (GPAC). Mr. Spondello also introduced Dr. DiCecco. Mr. Spondello discussed the formation of the General Plan Advisory Ad Hoc Committee (15 regular and two alternate members), the recruitment process and the proposed appointment of committee members, with the first meeting slated for October 1, 2020. It was noted that applicant Chris Barrett's name was withdrawn due to a conflict. A discussion followed among the Councilmembers and staff regarding: 1) Schedule delays and methods for outreach given COVID-19 restrictions; 2) Planned schedule for meetings of the Committee; 3) Topics to be covered including social justice and broadband considerations; 4) The scope of the GPAC's considerations; and 5) The number of replies to the Community Survey conducted. There were no speakers. MOTION: Mayor Parvin moved and Councilmember Enegren seconded a motion to receive the presentation and to establish a General Plan Advisory Ad Hoc Committee with the 17 members as noted in the staff report, with the exception of Chris Barrett who withdrew his application from consideration due to a conflict. The motion carried by unanimous roll call vote. B. Consider Award of Agreement to m6 Consulting, Inc. for Municipal Engineering Services. Staff Recommendation: Authorize award of Agreement to m6 Consulting, Inc.; and authorize the City Manager to sign the Agreement, subject to final language approval of the City Manager and City Attorney. Mr. Kroes gave the staff report. Minutes of the City Council/Successor Agency Moorpark, California Page 6 September 2, 2020 A discussion followed among the Councilmembers and staff regarding: 1) The proposed fee structure and under what circumstances a flat fee versus a time and materials charge would apply; 2) Comparison between the rates of the current engineering firm versus the proposer; 3) The importance of timely performance of development plan checks and inspection services; 4) Proposed scope and role of a Counter Technician and associated costs; 5) Amount of presence of the current engineer versus what is proposed and associated costs; 6) Proposers customer service approach; and 7) Proposers relationship with Caltrans. There were no speakers. MOTION: Councilmember Mikos moved and Councilmember Simons seconded a motion to authorize award of Agreement to m6 Consulting, Inc.; and authorize the City Manager to sign the Agreement, subject to final language approval of the City Manager and City Attorney. The motion carried by unanimous roll call vote. C. Consider Service Level Adjustments to Landscape Maintenance Services for Parks and Underfunded Citywide Landscape Maintenance Districts. Staff Recommendation: Approve the proposed service level modifications to the landscape maintenance services in City parks and Underfunded LMDs. Mr. Laurentowski gave the staff report. A discussion followed among the Councilmembers and staff regarding: 1) Clarification of the anticipated cost savings; 2) Schedule for cleaning of water fountains; 3) Potential to use volunteers to provide some of the services being reduced; and 4) How to communicate the proposed service changes to the public. There were no speakers. MOTION: Councilmember Simons moved and Councilmember Pollock seconded a motion to approve the proposed service level modifications to the landscape maintenance services in City parks and Underfunded LMDs. The motion carried by unanimous roll call vote. D. Consider Resolution Amending the Classification Plan and Rescinding Resolution No. 2020-3927, and Resolution Amending the Salary Plan for Non-Competitive Service and Competitive Service Employees and Rescinding Resolution No. 2020-3873. Staff Recommendation: 1) Adopt Resolution No. 2020-3939 amending the Classification Plan and rescinding Resolution No. 2019-3927; and 2) Adopt Resolution No. 2020- 3940, amending the Salary Plan for Non-Competitive Service and Competitive Service Employees and rescinding Resolution No. 2019- 3873. (ROLL CALL VOTE REQUIRED) Minutes of the City Council/Successor Agency Moorpark, California Page 7 Mr. Gagajena gave the staff report. There were no speakers. September 2, 2020 Prior to a motion the Mayor made the following announcement in accordance with Section 54953(c)(3) of the Government Code: Staff is recommending the City Council establish the position of City Engineer and create a salary range for that position of City Engineer from $120,473.60 to $162,011.20. The person to be selected for the position will be employed pursuant to an employment agreement that will contain standard employment terms covering fringe benefits that will include medical, health, retirement, life insurance, leave time, cell phone and car allowance. MOTION: Councilmember Pollock moved and Mayor Parvin seconded a motion to approve staff's recommendation to adopt Resolution No. 2020-3939 amending the Classification Plan and adopt Resolution No. 2020-3940, amending the Salary Plan for Non-Competitive Service and Competitive Service Employees. The motion carried by unanimous roll call vote. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Simons moved and Councilmember Mikos seconded a motion to approve the Consent Calendar. The motion carried by unanimous roll call vote. A. Consider Warrant Register for Fiscal Year 2019/20 -September 2, 2020. Staff Recommendation: Approve the warrant register. B. Consider Warrant Register for Fiscal Year 2020/21 -September 2, 2020. Staff Recommendation: Approve the warrant register. C. Consider Resolution Amending Fiscal Year 2020/21 Budget to Increase Appropriations for Fiscal Year 2019/20 Purchase Order Carry Overs. Staff Recommendation: Adopt Resolution No. 2020-3941. (ROLL CALL VOTE REQUIRED) D. Consider Resolution Confirming Executive Order No. 2020-07, an Order of the Director of Disaster Services Authorizing Designated Commercial Businesses to Conduct Outdoor Operations with Issuance of a Zoning Clearance and to Suspend Conflicting Provisions of the Moorpark Zoning Ordinance. Staff Recommendation: Adopt Resolution No. 2020-3942 ratifying the Director of Disaster Services' Executive Order No. 2020-07 Authorizing Designated Commercial Businesses to Conduct Outdoor Operations with Issuance of a Zoning Clearance and to Suspend Conflicting Provisions of the Moorpark Zoning Ordinance. (ROLL CALL VOTE REQUIRED) Minutes of the City Council/Successor Agency Moorpark, California Page 8 September 2, 2020 E. Consider Response to the Ventura County Grand Jury 2019-2020 Final Report on Cybersecurity Strategies for Cities in Ventura County. Staff Recommendation: Approve the draft response to the Grand Jury report findings and recommendations and authorize the Mayor to sign and submit the response to the Presiding Judge of the Superior Court. F. Consider Response to Ventura County Grand Jury 2019-2020 Final Report on Human Trafficking in Ventura County. Staff Recommendation: Approve the draft response to the Grand Jury report findings and recommendations and authorize the Mayor to sign and submit the response to the Presiding Judge of the Superior Court. G. Consider Voting Delegate and Alternates for League of California Cities Annual Conference -October 7-9, 2020, in Long Beach. Staff Recommendation: 1) Designate Mayor Parvin as the voting delegate Councilmembers Enegren, Mikos, and Pollock as the alternate voting delegates; and 2) Direct the City Clerk to notify the League of California Cities of the designated voting delegate and alternates. H. Consider the Award of Contract to Toro Enterprises for the 2020 Slurry Seal and Pavement Rehabilitation Project (Project No. M0047). Staff Recommendation: Award construction contract to Toro Enterprises, Inc. and authorize the City Manager to execute a construction contract in the amount of $1,274,094.10, plus a 10% project contingency amount of $127,409.41, for a total contract amount of $1,401,503.51. I. Consider First Amendment to Mutual Release and Pre-Litigation Settlement Agreement between The Bennett Partnership and the City of Moorpark. Staff Recommendation: Authorize the City Manager to sign First Amendment to Mutual Release and Pre-Litigation Settlement Agreement, subject to final language approval by the City Manager. J. Consider Agreement with Lambert Consulting LLC for Contract Planning Services, and Consider a Resolution Amending the City's Fiscal Year 2020/21 Budget by $100,000 to Fund the Contract. Staff Recommendation: 1) Adopt Resolution No. 2020-3943 amending the Fiscal Year 2020/21 Budget to appropriate $100,000 in both revenues to and expenditures from the Community Development Fund for on-call contract planning services; and 2) Waive RFP requirements and authorize the City Manager to execute an Agreement with Lambert Consulting to provide on-call contract planning services with a not-to-exceed amount of $100,000, subject to final language approval of the City Manager; and 3) Authorize the City Manager to approve a one-year extension with Lambert Consulting for additional on-call contract planning services if still needed upon the conclusion of the contract on June 30, 2021. (ROLL CALL VOTE REQUIRED) Minutes of the City Council/Successor Agency Moorpark, California Page 9 September 2, 2020 K. Consider Agreements with R.A Atmore & Sons, Inc . and Venco Western, Inc. for Seasonal Weed Abatement Services. Staff Recommendation: 1) Approve Agreement with Venco Western, Inc. and authorize the City Manager to sign the agreement subject to final language approval of the City Manager; and 2) Approve Agreement with R.A. Atmore & Sons, Inc., and authorize the City Manager to sign the agreement subject to final language approval of the City Manager. L. Consider Resolution Amending Fiscal Year 2019/20 Budget to Fund Historical Resources Consultant for Land and Water Conservation Fund Grant Application from the Community-Wide Park Improvement Fund (2010). Staff Recommendation: Adopt Resolution No. 2020-3944 Amending the Fiscal Year 2019/2020 budget for the California Historical Resources Consultant in the amount of $7,500. (ROLL CALL VOTE REQUIRED) 11. ORDINANCES: None. 12. CLOSED SESSION: None was held. 13. ADJOURNMENT: Mayor Parvin moved and Councilmember Simons seconded a motion to adjourn the meeting . The motion carried by unanimous roll call vote. The time was 8:24 p.m. ~I;_ {.)«i/uJni.,... Jnice S . Parvin, Mayor ATTEST: